Mini Maker Faire Budget Worksheet
We want you to know what you're getting into when you're considering organizing a Maker Faire.  Having a good sense of your budgetary requirements going into the game is one way for us to ensure we are working with clear-headed partners.

We do, however, understand not knowing every detail—especially when it's your first Faire.  We recommend you start a Google doc spreadsheet, think through the details behind each of these categories, and share it with your core leadership team for review.  Then come back and fill out the form.

Best,
The Maker Faire Team
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Name *
Email *
What faire are you working on? *
ESTIMATED EXPENSES
Venue / Rent *
City or County Fees and Permits *
e.g. special event, health, food, noise, fire
Insurance *
Salaried Labor *
Please indicate estimated total cost of salaried staff working on the event (this likely is comprised of percentages of an individual's annual salary, as likely they have other initiatives and ongoing projects.)
Contract Labor *
e.g. fees for producer, sales, cleaning, volunteer coordinator, PR
Rental Equipment *
e.g., stages, walkie talkies, tables, chairs
Content Budget / Expense Reimbursements *
e.g. supplies for hands-on making areas, stipends for headliner makers/installations, fuel expenses for fire makers, travel costs for speakers, etc
Advertising & Promotion *
e.g. paid ads, social media ads, printed collatoeral & posters.  
Maker Faire License Fee *
The fee is a calculation based on size, type of sponsor, and whether it is free or paid event.  For budgeting purposes for a community-based event, plan on .50 per attendee, with a minimum of $500.  (Fee and payment terms are ultimately determined in  discussion with Maker Faire.)
Blog Registration and Hosting ($90) *
The cost for registering a domain, website hosting, and setting up the Maker Faire website template.
Maker Faire Font — Benton Sans Bold ($40) *
Maker Faire Pennant Flags - 120' for approx $14 each *
For adorning tents, stages, entrances, ceilings of exhibit halls, ticket lines. Purchase a minimum of 5 (smallest faire) and up to 30 (larger). Refer to Playbook and Producers' Google Group for best going internet sales site and pricing.
Other *
Please explain your other anticipated expense line items.
TOTAL ANTICIPATED EXPENSES *
ESTIMATED INCOME
TIcket Sales *
Sponsorship *
Cash sponsorship only; not in-kind or trade.
Grants *
If you are planning on Grants, are you a 501(c)3 not-for-profit, or do you have a fiscal sponsor?
Donations *
*Not* in-kind, but cash donations.
Vendor Fees *
e.g. booth fees from any maker who is selling items, including craft, tech kits, food
Food Concessions *
e.g., percentage of food sales, or revenue from a food booth
Parking *
Other *
Please explain your other anticipated income line items.
TOTAL ANTICIPATED INCOME *
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