Graduate Student Organization Travel Award
INFORMATION:
It is the intention of the Graduate Student Organization (GSO) to recognize outstanding work by OHSU graduate students and to contribute to their professional development by helping fund travel to distant sites for scholarly purposes. A number of graduate students per term will receive reimbursement for personal out-of pocket costs up to $400 for research-related travel. Additionally, the OHSU School of Medicine Alumni Association (SMAA) will grant a $500 travel award for two academic quarters per year. This SMAA award will be awarded to the applicant with the greatest demonstrated financial need in a given application period. Students must retain receipts from purchases with a personal debit or credit card for their travel, and reimbursement will occur once the student returns from the trip.

ELIGIBILITY:
Applicants must be enrolled in a master’s or doctoral graduate program in the OHSU School of Medicine's Graduate Studies Program and be in good academic standing at the time the award is granted and funds are dispersed. Travel can occur at any time within the term following that application cycle (e.g. apply in Spring to attend a Summer conference). The award funds can be applied to conference fees, lodging, food, travel costs, and other necessary out-of-pocket expenses. Due to limited funds, preference will be given to senior students.

A student who has received both a standard GSO travel award and an SMAA award from this program is not eligible to reapply, unless the student graduates with his/her graduate degree and is admitted for a different graduate degree program at OHSU. However, students that have previously won a standard GSO travel award may apply again in a future term to be considered for an SMAA award, and students that have received an SMAA award may apply again to be considered for a standard GSO travel award.

Examples of Eligible Travel:
• Receipt of honors awarded to the student for scholarly work
• Presentation(s) at a scholarly conference or scholarly event
• Attendance at an educational or scholarly event

APPLICATION AND AWARD SCHEDULE:
• Awards will be made once during each academic quarter, unless otherwise noted.
• Applications must be received by the GSO by 5:00 P.M. for the given deadline (see deadlines below).
• Winners will be notified before the first GSO meeting of the new academic term, unless otherwise noted.
• Award funds will be mailed directly to recipients following return from their trip.

AWARD SPECIFICS:
• Awardees will be determined by the GSO Travel Award steering committee.
• Maximum award per student of $400.00 (GSO Award) or $500.00 (SMAA Award).
• Reimbursement will occur for funds spent by the student via personal debit or credit cards (receipts must be retained for reimbursement) after the trip.
• OHSU requires a Social Security Number (SSN). Recipients will be required to provide their SSN if it is not already on file in the OHSU Student Information System.
•Awards may only be disbursed before the end of the academic year. Any student’s unused award money is forfeited in the following year.

DEADLINES:
*Applications are typically due 1 week prior to the end of each academic quarter.*

Fall 2020: 9/11/20 (travel occurring between 9/28-12/31/20)
Winter 2020: 12/22/20 (travel occurring between 12/31/20-3/19/21)
Spring 2021: 3/12/20 (travel occurring between 3/19-6/18/21)
Summer 2021: 6/11/20 (travel occurring between 6/18-9/17/21)

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Applicant OHSU Email Address *
Last Name *
Middle Initial
First Name *
OHSU ID# *
Zip Code *
Degree Type *
Please choose one:
Graduate Degree Program *
Examples: Cancer Biology, Biomedical Engineering, Estuary & Ocean Systems, Clinical Research
Expected Term and Year of Graduation *
Example: "Spring 2015"
During which term are you applying for this award? *
Please indicate Term and Year  (e.g. Fall 2016)
Event Name *
Event Dates *
Event Location *
Expected Specific Participation *
If you selected "Other" above, please describe your specific participation below:
If you are giving a presentation, indicate your authorship on your primary presentation
Please indicate if you will be participating in any of these additional ways at this event:
What monetary support are you receiving for this event from your department/program or other sources (EXCLUDING funding from PI/lab grants)? *
Examples: Departmental training grant or travel award, conference travel award, travel funds from individual NRSA or NSF grants (please include amount awarded)
Who will be paying any travel-associated expenses not covered by your graduate program or other travel awards? *
What are the *itemized*, estimated costs of this event and its related travel that are not covered by any other awards? *
Example: Airfare- $500, Registration- $350, Food- $50, Travel to and from airport- $40, Total- $940
What dollar amount are you requesting (maximum $400)? *
Have you applied for a GSO Travel Award in the past? *
Have you previously received a GSO and/or SMAA Travel Award? (check all that apply) *
Note: You may only receive each of these travel awards one time (i.e. if you have previously received a standard GSO travel award, you are still eligible to receive an SMAA-sponsored travel award, but will not be considered for a standard GSO travel award again, or vice versa)
Required
REQUIRED: Email a PDF of your confirmation letter from the conference you are attenting to somgso@ohsu.edu *
Please use "GSO Travel Award 2020-2021" in the subject line
Required
PI/Advisor Name *
Signature *
By typing your name below you certify that all information on this form is accurate and correct to the best of your knowledge.
Additional Comments
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