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Residence Hall Association

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Fiscal Year 2013-2014

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Expenses

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Executive and Office ExpensesPrevious YearEstimatedActualBalanceExpenses Per Category

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Exec. Compensation$36,080.00$27,135.00 [1]$27,134.66 [2]$0.34 EstimatedActual

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Exec. Council Related Expenses$4,839.06$250.00 [3]$204.05$45.95 Executive and Office Expenses$28,985.00$28869.61

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Telephones$601.98$500.00 [4]$717.70 [5]($217.70)Leadership Training$954.00$760.22

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Technology$792.80$250.00 [6]$73.96 [7]$176.04 Conferences$20,390.00$13987.15

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Printing/Copies$0.48$25.00$25.00 RHA Sponsored Events$5,600.00$2281.04

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Postage$0.00$25.00$25.00 Promotional and Council Expenses$8,003.00$2618.01

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Equipment & Upkeep$86.73$200.00$146.16$53.84 Constitutional Expenses$12,400.00$1966.24

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Office Supplies$792.03$600.00$593.08$6.92

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Total$43,193.08$28,985.00$28,869.61$115.39

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President - Leadership TrainingPrevious YearEstimatedActualBalanceComparison Chart

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Exec.: Leadership Development$702.18$0.00 [8]$0.00$0.00

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RHA: Hall Association Training$1,299.44$250.00 [9]$250.00$0.00

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RHA: Elevate$1,630.51$204.00$203.61$0.39

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RHA: Leadership Development$142.95$0.00$0.00$0.00

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Miscellaneous Food Expense$287.78$500.00$306.61$193.39

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Total$4,062.86$954.00$760.22$193.78

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NCC - ConferencesPrevious YearEstimatedActualBalance

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IACURH Registration & Travel$4,308.81$6,503.00 [10]$6,503.00$0.00

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IACURH Supplies & Spirit$1,097.57$500.00$432.80$67.20

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IACURH Subregional -ARLC$1,281.25$2,000.00$1,396.42$603.58

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NCLC Registration and Travel$0.00$2,891.00$2,890.73$0.27

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NACURH Registration & Travel$9,898.70$5,000.00$5,000.00

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NACURH Supplies & Spirit$894.27$500.00$500.00

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No-Frills Registration & Travel$864.00$2,486.00$2,485.20$0.80

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Regional/National Affiliation and Awards$510.00$510.00$279.00$231.00

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Total$18,854.60$20,390.00$13,987.15$6,402.85

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Special Events - RHA Sponsored EventsPrevious YearEstimatedActualBalance

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Welcome Week BBQ$2,734.95$500.00 [11]$147.83$352.17

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Tradition's Day$1,722.88$1,100.00 [12]$378.78 [13]$721.22

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Fall Event(s)$178.19$1,500.00$1,464.41$35.59

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Spring Event(s)$596.17$2,000.00$129.48$1,870.52

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Awards$585.92$500.00$160.54$339.46

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Total$5,818.11$5,600.00$2,281.04$3,318.96

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Public Relations - Promotional and Council ExpensesPrevious YearEstimatedActualBalance

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EDGE Ice Cream Social$1,473.87$0.00 [14]$0.00$0.00

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General Council Apparel$3,714.33$1,500.00$1,306.78$193.22

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RHA Promotional Items$4,161.40 [15]$3,345.00$750.00$2,595.00

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Fall Retreat$1,214.90$223.00$222.78$0.22

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Fall Social$361.31$185.00$184.48$0.52

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Spring Banquet$2,373.92$2,700.00$104.27$2,595.73

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Monthlies$0.00$50.00$49.70$0.30

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Total$13,299.73$8,003.00$2,618.01$5,384.99

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Constitutional and Mandatory ExpensesPrevious YearEstimatedActualBalance

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NRHH$1,000.00$1,000.00$320.00$680.00

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General Pot$1,582.23$3,000.00$0.00$3,000.00

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Hall Allocationsnot known$7,000.00$1,458.40$5,541.60

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P-Card Use Tax$405.50$400.00$82.29$317.71

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Previous year awards [16]$798.95$0.00$0.00$0.00

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Administrative Overhead Fee [17]$1,006.80$1,000.00$105.55$894.45

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Total$4,793.48$12,400.00$1,966.24$10,433.76

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Total ExpensesPrevious YearEstimatedActualBalance

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$90,021.86$76,332.00$50,482.27$25,849.73

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[1] Based on $4096 housing, $750 meal plan, and $1000 meal plan for president
[2] Less than estimated as one exec was not compensated for the full year.
[3] For purchase of polos and name tags
[4] Cost for out of area phone calls, particularly for care packages
[5] Monthly fee of 45.64 plus long distance charges
[6] Precautionary budget line
[7] 37.99 and 11.99 expenses from previous years websites
[8] Executives have agreed to go cost free for their leadership development.
[9] Angel- Plans to cut costs by hosting for one day and offering only necessary activities and information.
[10] Allows for the ability to take about 11 people
[11] Siera Request - $600 for ice cream catering from sodexo $750 for inflatables $500 miscellaneous precaution expense
[12] Is paid for in full by traditions committee
[13] The money for the fire permit and wood is to be reimbursed leaving a total of 8.12 in this line.
[14] Will be covered by Victor 's budget.
[15] This was paid for out of the Discretionary Budget.
[16] This was a mistake and should not be continued in future years.
[17] Crystae Coolah Rohman: This is equal to 9% of the total revenue.