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Chairs: Linda McB 875-3177 heifersonoma@gmail.com | Evie Trevethan 255-3388 ejtrevethan@aol.com

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TASK POINT PERSON"Day of" Schedule 3pm to ~10pm

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Liason with Green String FarmLinda McB.3 - Volunteers arrive

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Security, Liability Insurance, Alcohol Permit"5 - Guests arrive - Mingle and get drinks

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PUBLICITY5:30- Welcome, Intros,Thanks, Presentation

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Organize Flyer DistributionLinda McB 6 - Dinner

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Design Flyer, Post Card & eMailer" 7 - Announce the Dancing

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Announce to local newspapers/radio etc.Betty Malgrem 9 - Breakdown and clean up

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Make sign of business donors" (Evie will collect)

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Make signs for recycle, bathrooms, contributors" (Linda to figure out what's needed)

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Photographer @ event Sargam

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MAILING LISTSLinda McB & Jill

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Organize mailing of invitations, determine area range for ticket sales, maintain physical addresses w/Lynn, compare new list with existing lists.

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Mail Post Cards to friendsEverybody

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TICKETSLinda M. (email & phone contact person)"DO-ER'S"

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PROGRAMSpeakers:

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Plan program get guest speaker(s)Linda M. - emceeJackie

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Arrange for necessary sound equipmentTony RobinsonDon Emmel

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Arrange for musicians, and caller for dancesLinda with CeliaHolly (LA) Heifer

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FOOD

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ChiliLinda Lucas 252-2130Chili Makers: Need 25 gals

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distribute beans & chili powder Carole KentJessie (2) ------------------- Linda M. (1)

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Garnish: Linda D-Yolo (1)----------- Ana (1)

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Hot SauceLinda LucasKaroline H. (1)-------------- Caroline B. (2)

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3 qrts. sour creamMary Blom (CostCo & Oliver's)Dottie M. (1)----------------- Kristie (1)

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7 lbs. shredded cheeseNancy Evans (1)-----------Suzanna L (2)

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salad greens/green onionsEvieMimi (1)-----------------------Linda L. (1)

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Carole K.(1)------------------Gail L. (1)

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Salad and dressingJaneen breyman/Jessie McDermottKathleen P. (1)--------------Marlene (1)

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Evie Trevethan (obtain veggies)Friederike (2)-----------------Rene (1)

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Corn Muffins - 250Ann and GinaJanine B (1)------------------Dottie L (1)

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Cookies - 400/12=34 doz.Cookie Makers :Jennifer Miller - 18 doz.

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so far we have 32 doz.Linda Dietiker-Yolo 4 doz

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Pam Mazza - 4 doz.

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Karen Bohn - 4 doz.

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Ruby - (2 doz.)

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BEVERAGES: obtain, set up & serve*must stop serving 1hr. before ending

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After first drink, a suggested $4 donation.Nancy Lang - server

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left over wine from 2011 @ Linda'sSylvia Mazzi - server

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1 case of whiteJackie Eigen

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1 case Hagafen wineKeni may get addit. case Sutter Home

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BeerCaroline Bonnet

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Apple Juice@Linda's

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Coffee & TeaMary Blom

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DISHES ETC.Table ware: (plus what Mary will get from church)

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Tableware (knifes, forks, spoons)@Linda's103 forks, 108 spoons

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Mason Jars & Glasses - 16oz. and 8oz.@Linda's38 knives, 11 butter knives

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Chili Cups - 200Mary will pick up from WholeFoodsServing utensils

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Plates for saladMary7 sharp serrated knives

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Table ClothsKathy M. (how many are there?)4 tablespoons

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NapkinsCarol L. (~100 so far)1 gravy ladle, 1 spatula

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1 slotted serving spoon, 3 serving forks

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PARKING1 person from farm + 1 of "ours"Renee's husband

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SET UP

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Arrange with Green String Farm - our planLinda M.3 confirmed interns maybe more

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Decorations - Heifer posters, banner, etc.Dottie Lee-------------- Mike Roebuck

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LightingHoliday string lights from volunteersRenee's husband----Craig

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Put Up SignsLatterns from Green StringLinda M.

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Tableware collection afterLinda M.Ben G.

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Trash & Recycling & CompostingCarol LillibergRyan M.

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Eric Blom

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Food Set UpServers:

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Chili set up & serveLinda LucasDottie Lee-chili

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Corn Bread MuffinsAnn SchwartzMIchael Robak -chili

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Salad set up & serveJaneen and JessieSusannah Lenhares-chili

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Utensils,napkins,condiments - self serveHelen Pelayo-chili

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Cookies (w/ coffee)Amanda Lugo-chili

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Burners to heat ChiliBen G. & Dal RossTony R.

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clean pots after" "Craig

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Seating: tables, chairs delivery, get countLinda w/ Chris MerinoClaudia (back up)

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(interns as needed)

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Straw BalesMarianne Susannah Lenhares - Larsen's Feed

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GREETERS & WILL CALL

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Greet and orient...check off listLinda McBee

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HEIFER INFO TABLEEvie Trevathan Kathy Mawer

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Set up Info table - Collect names & emailsRenee Austin

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DONATIONS TABLECaroline & Linda D-YDisplay gift items, collect $ & document

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CLEAN UP

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Arrange recycling & waste disposalCarol LillibergDottie Lee-------------------Linda M.

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Oversee cleanup of all event areasLinda McBeeMIchael Robak -----------Ben G.

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*leave glasses for after dancingBen L.------------------------ Eric Blom

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Tony--------------------------Alex

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THANK YOU'S Mary BlomGather names & makes sure folks get thanked.