.

Personal Training Overview

.

Thank you for making a commitment to your health and wellness through Personal Training! Our goal is to help educate our student patrons so that they may exercise safely and effectively for life.

.

.

Personal Training Sessions: Contact Information for sessions and MicroFit Assessments

.

Personal Training: MicroFit Assessments:

.

Department of Sports and Recreation Wellness Center

.

Main office: Room 129Main office: Room 131

.

Personal Training Appointments line: 678-797-2483Phone: 770-423-6394

.

Hours of Operation: Mon.-Fri. 8:00AM-5:00PMHours of Operation: Mon.-Fri. 9:00AM-5:00PM

.

.

Personal Training Sessions: Getting Started

.

Prior to scheduling Personal Training sessions, patrons must complete a MicroFit Assessment. MicroFit assessments may be scheduled through the Wellness Center (see above).

.

MicroFit Assessment results must be complete (including the cardiovascular endurance test) and current (within six months) at the time of scheduling Personal Training sessions.

.

Personal Training packets are located in the Dept. of Sports and Recreation main office and the Wellness Center (see above), and/or the control desk of the Student Recreation & Wellness Center.

.

Students must submit MicroFit Assessment results AND the completed Personal Training Registration Packet to the Dept. of Sports and Recreation main office staff prior to scheduling appointments.

.

Each Personal Training packet is assigned a number (see bottom right corner). Patrons may use this number to look up training times on the online calendar available on the Dept. of Sports and Recreation website.

.

Patrons may be required to complete and return a Medical Release form if he or she checks “Yes” to any questions on the PAR-Q Questionnaire or at the discretion of his or her Personal Trainer. This form must be completed PRIOR to scheduling any training sessions. It is available in the Dept. of Sports and Recreation main office.

.

If in the event a patron schedules Personal Training sessions and it is found that he or she is not eligible (not a current KSU student), has not submitted all the paperwork, and/or that all the paperwork is not complete, the Personal Trainer will not be able to train with the student. Even if the patron comes to the training session, the session will be considered a less than 24-hour notice change and may be subject to the change, cancellation, and no show fee (see section on changes, cancellations and no shows). In addition, subsequent Personal Training sessions will be removed from the schedule. Whenever possible, a courtesy phone call will be made to the patron prior to the training appointment time but it is the responsibility of the patron to ensure that he or she is eligible to sign up for appointments and that all information is submitted completely and accurately.

.

.

Personal Training Sessions: General Information

.

Each current KSU student may use up to twenty (20) complimentary Personal Training sessions per academic year (Aug. 1-July 31).

.

Patrons may only schedule up to ten (10) Personal Training sessions at a time. Patrons must complete those all scheduled sessions prior to scheduling subsequent sessions.

.

Students may check the availability of the Personal Training schedule as well as when they are scheduled (refer to the number on the bottom right corner of your packet) by visiting the Dept. of Sports and Recreation website.

.

Personal Trainers cannot schedule Personal Training sessions. Please sign up in the Dept. of Sports and Recreation Main office room or by calling the Personal Training appointment line (see above). Patrons must provide a valid KSU ID number and/or show your valid KSU ID card.

.

Personal Training sessions are non-transferable, may not to be traded or given to other clients, and may not be accumulated over sequential academic years.

.

A participant may request a specific Personal Trainer, but clients are assigned to trainers based on availability.

.

If a patron is 15 minutes or less late, the session will only last until the end of the scheduled time.

.

If a patron is more than 15 minutes late, the session will be considered a “no show” and the Personal Trainer will be under no obligation to train with the patron (see section on changes, cancellations, and no shows).

.

All information regarding each patron’s program and progress will be kept confidential and remain in our client files for 3 years following the cessation of participation in the program. Personal Trainers are required to adhere to HIPAA guidelines (visit www.hhs.gov/ocr/privacy/ for more information) to protect any vital health information given.

.

At the completion of every semester and/or at the cessation of involvement with the Personal Training program, patrons will have the opportunity to evaluate his or her Personal Trainer on a number of areas. Client feedback is always accepted and recommended.

.

.

Personal Training: Changes, Cancellations, and No Show

.

When scheduling an appointment, a patron is essentially “holding” a position on the Personal Training schedule. Due to the popularity of the program and the number of patrons waiting for an opportunity to train we strongly encourage all patrons to ONLY schedule appointments to which they know they can attend.

.

That being said, we understand that occasionally situations arise which warrant the need to make changes and ask that patrons make a good faith attempt to notify the Dept. of Sports and Recreation staff as soon as possible of changes by calling the Personal Training Appointment line (see contact information section).

.

Changes to appointment(s) include:

.

oRescheduling an appointment

.

oCancellation of an appointment

.

.

If changing appointments with 24-hour or more notice:

.

Each patron is permitted two (2) appointment changes (see above) per academic year without penalty (Aug. 1-July 31). This pertains only to those changes in which 24-hour or more notice is given. After those two changes, a $10 fee will be charged for each change that follows.

.

.

If changing appointments with less than 24-hour notice (this pertains also to no show appointments):

.

If it is the FIRST time a patron changes an appointment with less than 24-hour notice prior to the appointment and/or does not show up to a scheduled appointment he or she will be charged a $25.00 fee. This appointment will also count toward the maximum of twenty appointments per academic year. For example if the appointment is at 5:00pm on a Tuesday, the appointment must be changed before 5:00pm on the Monday before.

.

If it is the SECOND time a patron changes an appointment with less than 24-hour notice prior to the appointment and/or does not show up to a scheduled appointment he or she will be charged an additional $25.00 fee. In addition, the patron will be unable to train for the remainder of the semester. This session will count toward the maximum of twenty sessions per academic year as will any previously scheduled sessions following this session. The patron will be eligible to schedule Personal Training the following semester with the understanding that he or she will be subject to the same change and no show procedures. For example, if during the fall semester, a patron schedules ten (10) sessions and cancels less than 24-hours prior to the first two sessions, he or she will be charged $50, will not be able to train for the remainder of the fall semester and will only be able to schedule ten sessions in the spring semester. During the spring semester if this patron signs up for Personal Training again, he or she could be charged again if there are additional changes and no show appointments.

.

Patrons may file a fee protest only in those cases of an extreme emergency (ex. Hospitalizations). Documentation will be required at the time the protest is submitted. If in the case an exception is determined, the session will still count toward the maximum of twenty per academic year. Protest forms are available in the Department of Sports and Recreation main office room 129.

.

.

Check us out online and visit our Facebook Page!

.

Department of Sports and Recreation Website: http://www.kennesaw.edu/student_life/intramurals/

.

Facebook: http://www.facebook.com/KSUSportsRec

.

Twitter: http://twitter.com/KSURecCenter

.

.

Pages 1-2 of this packet are to be kept with you for your records. You must submit the remaining pages to the Dept. of Sports and Recreation main office room 129 before scheduling your Personal Training Sessions.