Theater and Dance Technical Questionnaire 2012
Deadline: April 3, 2012

Thank you for playing a significant role in the Boulder International Fringe Festival's eigth year, 2012. In order for us to provide the proper venue and staffing for your work, we will need to understand its content more completely as we move toward the 15th of August this year. The Technical Questionnaire is a standard practice at all fringe festivals across the globe. We will accommodate your company's needs to the best of our ability, while maintaining fairness among all artists in the festival. We look forward to working with each of you.

Ready?

Please complete this form, answering all questions to the best of your knowledge, and SUBMIT THIS FORM by April 3, 2012. If a question is not relevant to your production, please answer "N/A" in the appropriate space. We strongly suggest that you keep a copy of the completed form for your files.

Keep us informed! As you become aware of more details for your production, please email us immediately with updates.

The following questions are intended to assess priorities in terms of venue rigging and performance needs. Although responses to this questionnaire will help us assign each company to a venue, we will not be able to satisfy everyone's requests beyond basic technical needs. If additional services and/or equipment are needed above and beyond what the Fringe provides, your company will be responsible for hiring and/or requesting the services or equipment. There may be staff and equipment that can be obtained through the Fringe at a reasonable rate. Please be as specific as possible when answering the questions below.

Remember that this is a Fringe Festival®. Fringe originally got its name from artists and performers that presented work on the physical fringe of the more mainstream art festival in Edinburgh, Scotland. The first fringe performers arrived on the scene with practically no technical needs to make a very powerful statement about accessibility and community in art and culture. The point is: Art will and must exist for all people under any circumstances in everyday life. It is essential to our society to see that art can occur in any place at any time. Performances have been presented in or on busses, retail shops, rooftops, streets, alleys, restaurants and (yes, of course) theatres and clubs. Our mission (should you choose to accept it) is to present work that is independent, accessible, affordable and community-centered.

IMPORTANT: If you have any technical questions please contact the Fringe at production@boulderfringe.com. Please, only the Primary Applicant should be in touch with the Fringe about tech needs.

The Fringe rents all of its venues and consequently the staff at the individual venues cannot help you with any Fringe related questions nor will they arrange for you to see the space. Please DO NOT CONTACT THE VENUES DIRECTLY! - The role of the Fringe is to coordinate with each of the venues. Please contact us at production@boulderfringe.com if you have any questions or concerns.

Thank you for Fringing!

NOTE: ALL fields are required. Please answer EVERY QUESTION and CHECK EVERY CHECK BOX. If a question does not apply to you, just fill in N/A. If any of the questions are left blank, the form may not be accepted.


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ARTIST/COMPANY INFORMATION
Company Name *
Must match what we have on file.
Project Title *
Must match what we have on file.
Primary Contact *
Must match what we have on file.
Venue Size *
Must match what you have already paid for.
Cast Size *
Crew Size *
Crew Positions *
NOTE: The Boulder Fringe will provide one technician as an operator for each performance. Although a technician will be available, he/she will not be familiar with your production and we require that all companies bring a stage manager to call the show and run sound or lights if necessary. It may be physically impossible for the Fringe technician to run lights and sound at the same time. Companies must be able to completely set-up in 20 minutes and strike in 10 minutes without the assistance of the Fringe technician. If you are coming from out of town, the Fringe can give you a list of names to hire someone locally to assist in the running of your production. The Fringe organization is made up of producers, designers and technicians that are highly skilled at collaborating in every aspect of production and rigging. Please feel free to contact us to help answer any technical questions you may have.  NOTE: You must provide one Stage Manager that will be available for the technical rehearsal and ALL of the shows.  NOTE: We understand that there are varying needs associated with each artistic vision and that basic technical services may not be enough. Often, additional tech and services require additional funding to cover the costs. The Fringe has budgeted for very specific services for each of the artists. Artists will be responsible for ANY additional costs. Please remember that this is an independent and cooperative festival and we are all responsible for tending to our own needs.
TIME REQUIREMENTS
All Fringe performances start on time and cannot extend past the running time of the slot you were given (either 60 or 90 mins). There will be no exceptions. We will turn on the house lights if you go over time. In addition, there will be a charge of $100.00 per performance that extends past the given time slot.  We will let audience into the house 5 minutes before each show begins.

The time between performances is limited. There will be a maximum of 30 minutes between shows: 10 minutes for strike of the previous show, 20 minutes for set-up of the next show and Front of House duties. Shows start and end on time, as scheduled, no matter what. (This is to accommodate all performances and be fair.)

Estimated Performance Time: *
(Must be within assigned running time category. Please specify time in minutes.)
Time Requirements Policies *
Check the box to signify that you understand and agree to all of the above policies on Time Requirements.
Required
PERFORMANCE SPACE
PERFORMANCE STAGE:
State your minimum stage requirements in feet (ex. 12' x 10')
Depth: *
Width: *
Wing: *
Overhead Clearance: *
(From floor to ceiling)
* Number of entrance/exit points needed: *
Maximum number of performers onstage at once: *
(under 10, over 20 on stage, most of the show, etc.)
What Type of staging best suits your performance? *
(3/4 Thrust, Proscenium...)
DANCE FLOORING:
We cannot guarantee exact space, floors or equipment at this time, but we will try our best to accommodate each of the requests based on the space available.
Will your production require dance flooring?: *
If you answered yes, please describe:
Please describe type of dance, number of dancers and minimum size of floor space required. Please be as specific as possible (i.e. floor work, bare feet, sliding, jumping, ballet, modern, jazz).
BYOV VENUE SELECTION:
If you are a BYOV Artist, please provide us with the name and exact address of the venue that you have arranged for.
BYOV Venue Name
Please tell us the name of the venue you have secured for your show. If it's an unusual location, please give it a simple, yet descriptive name so that people will be able to easily reference it.
BYOV Venue Address
Please provide the full address of the venue you have secured so that we can place it on our venue map.
PREFERRED BOULDER VENUES:
If you are familiar with venues in downtown Boulder, please indicate two of your preferences to be used as a relative guideline. It will help us gauge the kind of space you are thinking about. We are working with several venues at this time solidifying contracts, however, we CANNOT guarantee any specific venues or that you will be placed in the venue you request.
Venue Preference #1: *
Venue Preference #2: *
Performance Space Policies *
Check the box to signify that you understand and agree to all of the above policies on Performance Space.
Required
EQUIPMENT
SCENIC ELEMENTS:
You will be responsible for the care and maintenance of the venue during your allotted time.

Because so many artists will be sharing the venues throughout the festival, there may be some scenic elements that are not allowed. Please be sure to clear all scenic elements with the technical manager prior to the festival, especially if they could be described as messy, dangerous, huge, or otherwise questionable.

Will you be bringing scenic elements with you? *
Please describe. (stairs, freestanding walls, 18 foot Stonehenge, furniture, sand, etc.)
KEY PROPS:
Because so many artists will be sharing the venues throughout the festival, there may be some props that are not allowed. Please be sure to clear all props with the technical manager prior to the festival, especially if they could be described as messy, dangerous, huge, or otherwise questionable.
Will you be bringing large or important props with you? *
Please describe. (giant sledgehammer, bowls of marbles, liquids, a baby's arm holding an apple, etc.)
HANGING:
Some Fringe Venues are not equipped to hang anything from the ceiling. Please be as specific as possible in your description and, again, we cannot guarantee rigging capabilities.
Will you need to hang anything? *
Please consider if you are using curtains, aerial silk/truss, flats, etc.
What will you need to hang or rig? *
List any item you are considering hanging, such as aerial truss, curtains, flats, etc. (Please note dimensions, weight, rigging and supports)
ACCESSIBILITY:
Will you require a wheelchair accessible venue? *
(Not all Fringe venues will necessarily be wheelchair accessible.)
STORAGE SIZE:
All scenic elements, equipment, costumes, etc. should fit through a standard door opening.

Storage is not available in all venues. For safety and fire code liability, all equipment must be taken out after each performance, special cases can arise and will be addressed by the Fringe where applicable but please be prepared to clear the space after each performance.

We have a "leave no trace" policy at our venues.  Please be respectful to staff and other performers and leave all areas clean when you are done with them.  If the technical manager is left to clean up a messy greenroom, storage area or stage, the responsible company will be charged a fee of $100.00.
LIGHTING PREFERENCES:
In most venues, we will be providing a general lighting plot to cover the stage area with a wash.
How many lighting cues do you anticipate for your show? *
Will you be bringing your own lighting board operator? *
List any additional lighting equipment you want to bring. *
If you are considering bringing any additional lighting equipment other than what will be provided by the Fringe, please list the items and power requirements.  NOTE: We can't guarantee that you will be able to use your own lighting instruments so please let us know if you have any concerns about this.
LIGHTING SPECIALS
We will try to provide each Large and Medium Venue company with one light positioned and focused specifically for their show (called a "lighting special"), however, depending on the venue, this will not always be possible. Small/Unconventional Venues will not be provided with a lighting special.

NOTE: We CANNOT guarantee that you will receive a special in any venue.

If available, would you be interested in a lighting special? *
Do you need any help creating lighting effects? *
If you will require assistance on any lighting effects you are uncertain of how to achieve, please describe. NOTE: Often alternative lighting sources can be used in place of traditional lighting methods to achieve dynamic effects. (Should you require an effect, but don't know how to create it, let us know in advance and we'll help you dream up something terrific!)
SOUND PREFERENCES:
Most Fringe venues will be equipped with a basic sound system including a mixing board, 2 microphones and stands, amplification, speakers, 1 CD player and possibly 1 cassette deck. Any extra equipment will need to be supplied by your company.

A complete list of specific equipment for each venue is available upon request.

Will you be bringing any additional audio equipment? *
Please list any and all audio equipment you intend on bringing, including adaptors.
Will you need microphones? *
If you will require the use of the microphones, please describe in detail how many you'll need and how you will use each one.
Will you need to mic acoustic instruments? *
If you will need to mic acoustic instruments, please describe any and all.
Will you need to amplify electronic instruments? *
If you will need to amplify electronic instruments, please describe any and all.
Will you need DI Boxes? *
If so, how many will you need, and what type of connectors will you bring?  (If you don't know what this is, you probably don't need it)
Will you require a piano? *
Not all venues come with a piano. Fringe artists will be responsible for renting, borrowing or bringing a piano into the venue if one is not already present.
How many sound cues do you anticipate for your show? *
Will you be bringing your own sound operator? *
Do you have any other special sound requirements? *
AUDIO/VISUAL:
The Fringe does not supply audio/visual equipment, extension cords or adapters. We may be able to connect you with a company that can provide affordable audio/visual equipment rental.
Will you be bringing any A/V equipment? *
The Fringe does not supply audio/visual equipment, extension cords or adapters. We may be able to connect you with a company that can provide affordable audio/visual equipment rental. Please list any audio-visual equipment you intend on bringing: (i.e., projectors, monitors, laptops to be used during show)
ADDITIONAL EQUIPMENT:
The Fringe will not supply extension chords or adaptors of any kind for any equipment brought in, and will not be responsible for any equipment left behind.
Please describe any additional equipment that you will be bringing. *
Equipment and Storage Policies: *
Check the box to signify that you understand and agree to all of the above policies on Equipment and Storage.
Required
PYROTECHNICS, FIRE AND SPECIAL EFFECTS
PYROTECHNICS:
The use of Pyrotechnic devices is strictly prohibited. (That means NO flaming pentagrams, etc.) All sets, costumes, props and scenery must comply with local fire regulations and building codes. The Fringe reserves the right to not allow the use of effects or scenic elements that are deemed unsafe. This includes lighters, candles and matches.

FIRE is not allowed in most venues in Boulder. If your show involves fire (smoke, cigarettes, incense, candles, lighters or open flame of any kind), the Fringe may not be able to place you in a Standard Venue. REQUESTS FOR THE USE OF FIRE ARE NOT GUARANTEED. If fire is essential to your show, the Fringe will need you to arrange for a BYOV.

NOTE: Smoking is not permitted in public venues in Boulder. This includes tobacco or herbal cigarettes.

NOTE: All Fringe venues in Boulder prohibit any flame, so remember, the best use of fire is no fire at all.

Do you plan on using any flame on stage? *
If you plan to use fire, please describe in detail *
SPECIAL EFFECTS:
All equipment must be inspected by the Fringe Technical Director, prior to the performance. All equipment must be U/L listed in America and meet safety standards.

Strobe lights and fog may be used. However, signage indicating usage must be made available to the tech director and house manager prior to performance.

For special effects your company is planning to have in your show, please be as specific as possible about placement, duration and effect that you are trying to create. (We may be able to help you achieve the effect you want.)

Will you be using any special effects in your show? *
If so, please describe. (gunshots, strobe lights, fog, stage blood, etc.)
Do you need any help creating special effects? *
If so, please describe.
Pyrotechnics, Fire and Special Effects Policies: *
Check the box to signify that you understand and agree to all of the above policies on   Pyrotechnics, Fire and Special Effects.
Required
FIREARMS AND PROP GUNS:
At no time will a real firearm be allowed into any theatre.

If you are using a prop gun in your play (non-firing or firing) there must be somebody in the company who will be responsible for the gun at all times.

You may rent the gun from an authorized company, such as Reinke in Denver. It is your responsibility to understand the laws and regulations of gun use on stage in the state of Colorado. You should never leave the gun in storage at the theatre and should bring it to and from the theatre for every performance.

The only way to use a gun onstage outdoors in public spaces is if the gun is made to look like a prop and can in no way be mistaken for a real firearm by an audience (orange plug in the end, spray painted bright pink, etc).

The Fringe Technical Director and/or venue technician has the right to disallow the use of a gun in a production if local and federal regulations are not followed.

Firearms and Prop Guns Policies: *
Check the box to signify that you understand and agree to all of the above policies on Firearms and Prop Guns.
Required
ARCHIVAL VIDEO:
If your company chooses to make an archival video the following guidelines need to be followed:

There will be a maximum of one (1) video camera in the house.

Be prepared to be battery operated. Not all venues have power in the house.

Cameras must not be placed in an aisle or in front of a fire exit.

The Venue Technicians and House Managers must be notified in advance of any videotaping.

The video camera must not obscure the audience's view at any time during the performance.

NOTE: The Fringe does not supply A/V equipment, extension cords or adapters & cannot be responsible for taping your show.

NOTE: If you are using any Equity members in your production please be advised that you must receive Equity's approval before shooting any archival video that involves their members. For further details please contact Equity directly.

NOTE: All other images, video and audio recordings must have written permission from each artist in them in order to be used for any purpose.

Archival Video Policies: *
Check the box to signify that you understand and agree to all of the above policies on Archival Video.
Required
TECHNICAL REHEARSALS, SET UP & STRIKE AND LOAD OUT
TECHNICAL REHEARSALS:
Generally speaking, technical rehearsals are scheduled to take place from August 11 - August 15, with the later dates reserved for companies coming in from out of town. Technical rehearsals will be scheduled between the hours of 9am-12midnight. All companies must be available during this time to be able to attend their scheduled technical rehearsal.

The festival requires all companies to have a technical rehearsal prior to their first performance. Should your company find it impossible to arrive during the Technical Rehearsal Period, it may be possible to have a morning rehearsal on a performance day but we cannot guarantee that there will be time available in the venue. Changes in the technical rehearsal schedule will not be made after times have been assigned so please make sure you are aware of all the conflicts in your company.

You can choose the length of your tech time, between 2-3 hours. This includes any time required for set-up, strike, and possible media shoot. You will be required to practice your set-up and strike during the tech rehearsal. Three hours is the maximum time allowed for a Technical Rehearsal. Once you have selected your tech time allotment and have been scheduled, you will not be able to run overtime.

Time required for Technical Rehearsal: *
(select one)
SET UP & STRIKE:
Companies must be able to completely set up in 20 minutes and strike in 10 minutes without the assistance of the Fringe technician. The time between performances is limited. There will be a maximum of 30 minutes between shows: 10 minutes for strike of the previous show, 20 minutes for set-up of the next show and Front of House duties. Shows start on time, as scheduled, no matter what.

If any artist group is in the space, either performing or striking past their designated time, they will be charged $100.00 per occurrence. (This is to accommodate all performances and be fair.)

We have a "leave no trace" policy at our venues.  Please be respectful to staff and other performers and leave all areas clean when you are done with them.  If the technical manager is left to clean up a messy greenroom, storage area or stage, the responsible company will be charged a fee of $100.00.
LOAD OUT:
All companies must remove ALL props, costumes and scenery from the venue immediately following your last performance. This is for your protection as we cannot be responsible for company property left in the venue during the strike period. Set and props that are left behind will be disposed of. At the Fringe's discretion we will also withhold your company's final box office payout and will use these funds to cover any and all expenses incurred in the disposal/storage of your set and props. Any remaining fees will then be returned only when the space has been cleared and inspected.
Technical Rehearsals, Set Up & Strike and Load Out Policies: *
Check the box to signify that you understand and agree to all of the above policies on Technical Rehearsals, Set Up & Strike and Load Out.
Required
SCHEDULING:
In order to schedule your company's tech rehearsal and performances we need to know your company's availability. The maximum festival availability for a company is August 11 to August 26. Please be as flexible as possible as it will make it easier for us to give you better times.

Please be prepared to be scheduled for any day from August 11-15 for tech rehearsals and from August 16-26 for show times. This will allow us to give you and the other performers the best and most fair show times possible.

Specifying less than 10 full days of availability during the festival dates will likely result in a need to reduce the total number of shows you will be allotted and may also affect the number of prime time-slots we are able to provide.
Company Availability *
Please detail your company's availability from August 11 to August 26.
Special Occasions *
All Fringe companies will receive a variety of evening & matinee, weekday & weekend time slots for their performances. However if you have a special occasion/commitment that we should be aware of please list the event and date. NOTE: Weddings are considered special occasions, work schedules are not. Remember, more flexibility means better times and venues. Try to be as open in August as possible.
NUMBER OF SHOWS:
Every company that has a THEATER AND DANCE slot is allotted a minimum of four and a maximum of six performances. Choosing fewer than six shows does not lower your fees. In your application, you specified how many shows you anticipated wanting. Now you must make a final decision about your desired number of shows. It's okay if the number you put here is different from the one on the application, but after April 3, 2012, you will not be able to change the number of shows you would like to do.

Please note: Any company that cancels a scheduled show after June 1st will be charged $100.00 per show.
How many shows do you want to do during the festival? *
Will will schedule you for the amount of shows that you select.  If you cancel any shows after June 1st you will be charged $100.00, per show.
CROSS-CASTING SCHEDULING CONFLICTS:
NOTE: We assume no responsibility for conflicts that you may create and they may result in fewer performances. If your cast is in more than one show this will also limit your scheduling options.

If you anticipate any potential scheduling conflicts, caused by one or more of your company members being involved with another company in the Fringe, what other show(s) might conflict with yours?
Cross Casted Show Title: *
Cross Casted Company: *
Cross Casted Cast Member/s: *
Other Tour Dates *
If you are touring your production this summer, please list any other festivals you are attending with dates:  NOTE: If you will not be traveling with a cell phone, please forward a complete itinerary with a phone number where you can be reached at each festival. And please keep in touch if this info changes.
Scheduling Policies: *
Check the box to signify that you understand and agree to all of the above policies on Scheduling.
Required
LODGING
If you are from out of town and are in need of information on affordable or free housing (a.k.a. billeting), please go to the Artist's Resources section on the Fringe website and fill out a Billet Sign-Up form (or follow this link: http://www.boulderfringe.com/billet-request-form)

If you live in town and are interested in hosting a visiting group in your home, please go to the Artist's Resources section on the Fringe website and fill out a Billet Host form (or follow this link: http://www.boulderfringe.com/billet-host-form). Your accommodations can be anything such as a floor, couch, bed or back yard.

NOTE: The Fringe is not responsible for providing lodging for artists, but will attempt to connect you with an extra floor, couch, bed or back yard you may be able to stay in for free or cheap.

Lodging Policies: *
Check the box to signify that you understand and agree to all of the above policies on Lodging.
Required
COMPANY CONDUCT
Please note that the conduct of the members of your company is your responsibility while performing at the Festival. It is the responsibility of all performers and their staff to comply with state, local and federal laws. The Fringe Festival staff reserves the right to censure any company that abrogates this responsibility. Such censure may include cancellation of any or all performances, should the actions of any member of your company, in the estimation of the Fringe Festival staff, present a hazard to the public, to Fringe staff or volunteers, or to the general conditions of equipment or facilities provided by the Fringe Festival.

The Fringe does not tolerate threats of violence, racial and cultural prejudice or sexual harassment to any persons. The Boulder International Fringe Festival does not discriminate on the basis of race, religion, gender, sexual orientation, age or national origin.

Company Conduct Policies: *
Check the box to signify that you understand and agree to all of the above policies on Company Conduct.
Required
COMPANY STATISTICS
PRODUCTION NUMBERS:
Total number of cast members: *
Total number of production crew/playwright/director/designers: *
How did your company find out about the Fringe? *
SOCIO/ETHNIC GROUPS:
Some of the Fringe's funders are interested in seeing how many ethnic/socio groups are represented in the festival. You are not required to answer the questions below in this section but your feedback is greatly appreciated:
How many members of your company are female?
Any ethnic or minority company members?
If any members of your company self-identify as a member of any ethnic/minority group, please identify which group(s):
ADDITIONAL COMMENTS OR OTHER REQUESTS
Do you have any other comments or requests?
SIGNATURE
The return of this document to the Fringe via online form serves as an agreement stating that you, as the primary contact, and the members of your company agree that all information contained within this document is accurate and correct. Submitting this form also signifies that you agree to and understand all of the policies and information contained within this document.

PLEASE PRINT THIS FORM BEFORE HITTING SUBMIT. THIS IS AN AGREEMENT BETWEEN YOU (THE ARTIST) AND THE BOULDER INTERNATIONAL FRINGE FESTIVAL.

IMPORTANT!!! If you are not taken to a confirmation page after hitting submit, it means we have not received your form. Please make sure that ALL fields are filled out and all check boxes are checked.

HOWEVER, if we receive your form and you have not filled it in thoroughly and completely, you may be asked to fill the form out again in its entirety. Please answer EVERY QUESTION and CHECK EVERY CHECK BOX. If a question does not apply to you, just fill in N/A.


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