Sustainable CU Small Grants Application: 2012-2013

Sustainable CU is a grant fund approved by students in 2004 to fund and promote innovative, student-led sustainability projects on the University of Colorado-Boulder campus. Sustainable CU offers support for small projects (up to $2500) (hereafter small grants) and large-scale capital projects (amounts greater than $2500; hereafter large grants) through two separate applications. This form should be used for all small grant applications. Applications are considered on a rolling basis. Deadlines are set at the close of business (5:00 pm) on the first Monday of the month in September, October, November, January, February, and March. Small grants fund expenses such as infrastructure, contractor fees, consumables, and equipment rentals. Sustainable CU does not pay for applicants’ own labor. However, fees charged by third-party professionals, e.g., architects and electricians, are funded by the program. Approximately $125,000 is available for disbursement. Funded small projects must be fully executed within three months of the date of the award. An interim progress report must be submitted no later than six weeks after grant submitters have been notified that their project has been funded. Funding will be withdrawn if projects do not meet completion deadlines in the absence of a compelling written request for extension. A short final report is due once the project has been completed; 10% of funds will be withheld until the report is received. Guidelines for progress and final reports are available from the Environmental Center upon request. For the large grant application, please refer to the section entitled "Request For Proposals" at http://ecenter.colorado.edu/greening-cu/sustainable-cu.
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Approval Timeline and Procedure

Normal Procedure 1. Once this grant application is submitted, the Environmental Board will consider it in the next weekly meeting. Notice of first-reading approval or denial will be sent within 48 hours of the meeting. 2. Revisions to the grant are often requested and must be accomplished within two weeks of first-reading notification unless an alternate deadline is provided by the Board. 3. In rare cases, the Board may request a second set of revisions before the grant is considered on second reading, in which case the same rules concerning application deadlines apply. If an extended deadline was granted for the first set of revisions, the second deadline is NOT automatically extended. 4. Projects will be approved on second reading as promptly as possible, and notice of approval or denial will be sent within 48 hours of the meeting. Appeals: If a project is rejected by the Environmental Board, applicants may appeal to the Board for reconsideration within thirty (30) days after a notice of denial has been sent. The Environmental Board will consider appeals using the current Sustainable CU Grant criteria.

Obtaining Funds for Approved Grants

Funds are not disbursed in advance of expenditure. Official invoices, bills, and other formal documentation of charges may be submitted to Associate Director Marianne Martin, who will provide appropriate funds from Sustainable CU as approved by the Environmental Board.

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