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FOSS4G Annual Meeting - September 8-14, 2014Due DateDays remainingStatusOwnerNotes
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Countdown to Event9/8/14-4055
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Budget
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Complete transfer of seed moneyFriday, November 8, 2013-4359OSGeo
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Update event budgetFriday, November 8, 2013-4359VTM
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Web site
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Request graphics Friday, November 8, 2013-4359LOC
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Update web site with graphics, general event infoFriday, November 29, 2013-4338LOC
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Update web site with sponsor infoFriday, November 29, 2013-4338LOC
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Website able to accept proposalsSunday, December 15, 2013-4322LOC
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Update web site with agendaMonday, June 2, 2014-4153LOC
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Vendors
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Secure hotel contractMonday, November 18, 2013-4349VTM
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Secure sleeping hotel (Doubletree)Monday, November 18, 2013-4349VTM
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Secure Graphic designerMonday, November 18, 2013-4349VTM
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Secure e3 WebcastingMonday, November 18, 2013-4349VTM
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Secure Eliot centerMonday, November 18, 2013-4349VTM
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offsite venues for receptions/dinnersMonday, December 9, 2013-4328VTM
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offsite pub night(s)Saturday, March 1, 2014-4246LOC/VTM
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Venue
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Oregon Convention Center (OCC)
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Initial floor plan discussionMonday, December 16, 2013-4321LOC/VTM
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Request security proposal from CVBMonday, February 3, 2014-4272VTM
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F&BFriday, August 1, 2014-4093VTM
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Audio Visual NeedsFriday, August 1, 2014-4093VTM
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Submit floor layouts to OCC for fire Marshall approvalTuesday, August 5, 2014-4089**confirm in contractVTM
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Confirm internet access details for attendeesFriday, August 8, 2014-4086VTM
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No. of seats for lunchMonday, August 25, 2014-4069VTM
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Eliot Center
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Initial floor plan discussionMonday, February 3, 2014-4272LOC/VTM
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F&BFriday, August 1, 2014-4093VTM
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Audio Visual NeedsFriday, August 1, 2014-4093VTM
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Submit floor layouts for fire Marshall approvalTuesday, August 5, 2014-4089VTM
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Confirm internet access details for attendeesFriday, August 8, 2014-4086VTM
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No. of seats for lunchMonday, August 25, 2014-4069VTM
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Sponsors
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Update sponsor optionsFriday, November 29, 2013-4338LOC
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Email sponsors that reg is openMonday, December 2, 2013-4335LOC
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First draft of Exhibitor Handbook dueThursday, December 5, 2013-4332VTM
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early bird sponsor deadlineTuesday, December 31, 2013-4306
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Open sponsor registration to membersWednesday, January 1, 2014-4305
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Final draft of Exhibitor Handbook dueTuesday, January 7, 2014-4299VTM
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Distribute Exhibit HandbookWednesday, January 8, 2014-4298LOC
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Collateral Reminder Email to SponsorsFriday, May 30, 2014-4156LOC
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Last day to accept exhibiting sponsorsMonday, June 16, 2014-4139
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Sponsors select booth space
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Collateral dueMonday, June 30, 2014-4125
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Finalize exhibit floor planMonday, June 30, 2014-4125LOC/VTM
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Sponsor payments dueTuesday, July 1, 2014-4124VTM
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Speakers
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Create timelineFriday, November 15, 2013-4352LOC
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Draft "Call for Papers"Monday, December 16, 2013-4321LOC
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Create "Call for Papers" web pageMonday, December 16, 2013-4321LOC
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Issue "Call for Papers"Wednesday, January 1, 2014-4305LOC
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Academic abstract submission deadlineSaturday, February 1, 2014-4274LOC
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Brainstorm speaker "Thank you" giftsMonday, February 3, 2014-4272LOC/VTM
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Close "Call for Papers"Monday, March 3, 2014-4244LOC
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All draft presentations dueWednesday, March 5, 2014-4242
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Speaker/staff shirtsTuesday, April 1, 2014-4215VTM
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Regular Track presentation deadlineTuesday, April 15, 2014-4201LOC
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Open community on presentationsWednesday, April 16, 2014-4200LOC
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Finalize speaker "Thank you" giftsThursday, May 1, 2014-4185VTM
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Close community comments on presentationsThursday, May 1, 2014-4185LOC
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Final presentations for reviewMonday, June 2, 2014-4153LOC
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Signed speaker agreements dueMonday, June 30, 2014-4125VTM
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Post presentations for members-only download
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Speaker travel coordination (lodging/airfare)Tuesday, July 1, 2014-4124VTM
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Confirm speaker clocks for tracksVTM
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Registration
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Create sponsor/speaker/attendee registration pathwaysMonday, November 25, 2013-4342VTM
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Open Early bird sponsor registrationMonday, December 2, 2013-4335VTM
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Early Bird Sponsorship closesTuesday, December 31, 2013-4306VTM
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Open regular sponsor registrationWednesday, January 1, 2014-4305VTM
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Open speaker registrationWednesday, January 1, 2014-4305VTM
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Open early bird attendee registrationSaturday, March 1, 2014-4246VTM
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early bird workshop registration opensMonday, March 3, 2014-4244VTM
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speaker registration closesMonday, June 2, 2014-4153VTM
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Early Bird attendee Registration Discount EndsSunday, June 15, 2014-4140VTM
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Regular sponsor registration closesMonday, June 16, 2014-4139VTM
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regular attendee registration opensMonday, June 16, 2014-4139VTM
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regular workshop registration opensMonday, June 16, 2014-4139VTM
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Create on-site attendee registration pathwayFriday, August 1, 2014-4093VTM
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regular attendee registration endsWednesday, September 3, 2014-4060VTM
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Agenda
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Draft agenda Sunday, June 15, 2014-4140LOC/VTM
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Finalize event agendaFriday, August 22, 2014-4072LOC/VTM
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Post final agendaMonday, August 25, 2014-4069LOC/VTM
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Email final agenda to vendorsMonday, August 25, 2014-4069LOC
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Advertising
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Web page updatedMonday, November 18, 2013-4349LOC