| A | B | C | D | E | F | G | |
|---|---|---|---|---|---|---|---|
1 | Occidental College Event Check List - Summary | ||||||
2 | This check list is to be used in preparation for events at Occidental College. Please contact the Director of College Events at x2523 with any questions. | ||||||
3 | |||||||
4 | Event Name: | Date of Event: | |||||
5 | Venue: | Event Time: | |||||
6 | Primary Contact: | ||||||
7 | Contact Mobile: | ||||||
8 | |||||||
9 | |||||||
10 | Budget | Invitations | Entertainment | ||||
11 | Estimate | Invite List | Student Musicians | ||||
12 | Approval | Save the Date | iPod/CD | ||||
13 | Account Number | Invitation Design/Print | Other | ||||
14 | Invite Mail/Email | ||||||
15 | iModule Set-up | ||||||
16 | Event Date | VIPs | Transportation | ||||
17 | Holidays Checked | RSVP List | Valet Parking | ||||
18 | President/Dean Calendar | Follow-up Calls | Reserved Spaces (Contact Campus Safety) | ||||
19 | Religious Calendar | Email Reminder | Parking Plan (Contact Campus Safety) | ||||
20 | Campus Events | ||||||
21 | |||||||
22 | Facilities | Collateral | |||||
23 | Venue | Venue Lights | Directional Signage | ||||
24 | Master Calendar Request | Cleaning Interior/Exterior (Before & After) | Parking Passes | ||||
25 | Diagram | Heating/Air Conditioning | Maps | ||||
26 | Electrical Set-up | Banners | |||||
27 | Sprinkler Shut-off | Name Tags | |||||
28 | Audio/Visual | Easels | Place Cards | ||||
29 | Lavalier Mic | Trash/Recycle Cans | Menu Cards | ||||
30 | Hand-held Mic | Sign Standards | Programs | ||||
31 | Podium Mic | Awards | |||||
32 | LCD Projector | Gifts | |||||
33 | Slide Remote Control | Forms | |||||
34 | Screen | Timeline/Overview | |||||
35 | Sound System | Script | Supplies | ||||
36 | Photographer | Certificate of Insurance | Pens & Pencils | ||||
37 | Radios (large events only) | Contracts | Highlighters | ||||
38 | Sharpies | ||||||
39 | Batteries | ||||||
40 | Catering | Decor | Scissors | ||||
41 | Menu | Florals | Tape | ||||
42 | Water/Non-alcohol Beverages | Podium | P-Touch | ||||
43 | Beer/Wine | Gobo | iPod/CD | ||||
44 | Full Bar | Other Decorations | |||||
45 | Bartenders | ||||||
46 | Servers | ||||||
47 | Publicity | ||||||
48 | Website - Contact J. Tranquada (x2990) | ||||||
49 | Rentals | Press Release - Contact J. Tranquada | |||||
50 | Linens | Oxy Facebook - Contact R. Borja (x1406) | |||||
51 | Tables | Occidental Weekly | |||||
52 | Chairs | Email to Campus Community | |||||
53 | Flatware | KPCC | |||||
54 | China or Plastic | Flyers/Posters | |||||
55 | Glasses | ||||||
56 | Umbrellas | ||||||
57 | Heaters | Staffing | |||||
58 | Tent/Canopy | Security | |||||
59 | Generator | Cart Drivers (rent carts through Facilities) | |||||
60 | Lighting (extra or decor) | Check-in Table | |||||
61 | Coat Check | ||||||