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Venue
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WednesdayThursdayFridaySaturdaySunday
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Hall (1943)public talkspublic talks
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Lower Foyer (huge)exhibitionexhibition
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Ground Foyer (large)mingle/cateringmingle/catering
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Cinema 2 (246)hackathon plenarywikipedian talkswikipedian talkswikipedian talks
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Cinema 3 (153)wikipedian talkswikipedian talkswikipedian talks
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Conference Suite 3 (200)wikipedian talkswikipedian talkswikipedian talks
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Conference Suite 2 (150)wikipedian talkswikipedian talkswikipedian talks
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Conservatory Terrace (180)wikipedian minglewikipedian minglewikipedian minglewikipedian minglewikipedian mingle
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Conservatory (100)wikipedian minglewikipedian minglewikipedian minglewikipedian minglewikipedian mingle
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Garden Room (250)cateringcateringcateringcateringcatering
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WednesdayThursdayFridaySaturdaySunday
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Hall (1943)£20,500.00£20,500.00
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Lower Foyer (huge)£0.00£0.00
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Ground Foyer (large)£0.00£0.00
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Cinema 2 (246)£3,200.00£3,200.00£3,200.00£3,200.00
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Cinema 3 (153)£2,800.00£2,800.00£2,800.00
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Conference Suite 3 (200)£1,950.00£1,950.00£1,950.00
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Conference Suite 2 (150)£1,950.00£1,950.00£1,950.00
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Conservatory Terrace (180)£650.00£650.00£0.00£0.00£0.00
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Conservatory (100)£650.00£650.00£0.00£0.00£0.00
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Garden Room (250)£1,000.00£1,000.00£0.00£0.00£0.00
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nb these prices are not independent
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Total ex vat£78,500.00
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Total inc vat£94,200.00
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Catering
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WednesdayThursdayFridaySaturdaySunday
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Lunch1501508008008002700
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Dinner150150000300
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WednesdayThursdayFridaySaturdaySunday
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£15.00Lunch£2,250.00£2,250.00£12,000.00£12,000.00£12,000.00
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£20.00Dinner£3,000.00£3,000.00£0.00£0.00£0.00
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(estimated)
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£46,500.00
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WiFiEquipment: to be contributed by Cisco. Installation: to be subcontracted (cost - tbc)
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AV
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Fri DayFri EveSat DaySat EveSun DaySun Eve
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Base caseScreen projection facility + projectionists4 (stages)77
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AV support for speaker stands4717
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Filming, editing, uploading4717
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Press room111
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Photography111111
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Design + DecorBarbican Venue
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Science Museum on Friday night
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Speakers
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Entertainment
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Friday Night
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Science Museum (x3 gal)15000
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Mill Engine500+VAT
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Plasma Screens350+VAT
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Energy Ring150+VAT
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Dinner
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Production Company
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Wine6000
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76
77
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79
80
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82
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84
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86
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88
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AV Base Case budget:
90
screen projection facility (+projectionists team): 7
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basic AV support for 7 speaker stands
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press/interview room for speakers&press - what are the core AV requirements?
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Tate Event Manager: Laura Bamforth
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Event Proposal for Wikimania
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Event Summary: Closing Conference dinner
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Date: 31 March 2012 – currently diary is closed
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Timings: 19.00 – 23.00
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Gallery: Tate Modern
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Event Space(s): The Turbine Hall Bridge and Turbine Hall
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Numbers: 800