Fundraising Toolkit- Sponsor Database Template

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U	V	W	X	Y
1				Company Info				Company Point of Contact				First Contact by Team					Second Contact by Team					Team Thank You Information			Additional Notes
2	Company Name	Status	Sponsorship Info	Website	Address	Phone	Type of Business	Name	Title	Phone	Email	Date	Type of Contact	Team Rep	Notes	Follow-up Date	Date	Type of Contact	Team Rep	Notes	Follow-up Date	First Thank You	Invitation To Closest Event	Invitation to Team Banquet

3	Example 1	2014 Team Sponsor	Donated 40 hours of machining time- 2014 Sliver Sponsor	www.example.abc	1234 University Street.	555-555-5555	Manufacturing Shop	Bob Contact	CEO	555-555-5555	bob.contact@example.abc	XX/XX/XX	Phone/Email/VM	Student	Left Voicemail about meeting.	XX/XX/XX	XX/XX/XX	Phone/In-Person	Student 1	Met Bob, Asked for more Info, plans to sponsor the team.	XX/XX/XX	Date	Date	Date	Plan to follow up with Bob about manufacturing sponsorship next week.
4	Example 2	Former 2012 & 2013 Silver Level Sponsor, 2014 Team Sponsor	Donated Team T-shirts and Sweaters- 2014 Gold Sponsor	www.example2.abc	1243 University Street.	555-555-5551	Team Apparel	Jane Contact	COO	555-555-5552	jane.contact@example.abc	XX/XX/XX	Phone Call	Student 2	Talked on the phone about coming in to do a demo, she is checking with her boss on a date.	XX/XX/XX	XX/XX/XX	Phone Call	Student 2	Set a time to do a team demo next Tuesday at 4pm.	XX/XX/XX	Date	Date	Date	Demo went very well, Jane is following up with the team XX/XX/XX about sponsorship level. Call by XX/XX/XX if we don't hear back.
5	Example 3	Potential Sponsor- Follow Up	No Sponsorship - Try again in 2015	www.example3.abc	1324 University Street.	555-555-5553	Engineering Firm	Jim Contact	Director of Engineering	555-555-5554	jim.contact@example.abc	XX/XX/XX	Voice Mail	Student 3	Left Voicemail explaining about the team and that the team would like to come in for a demo and will be dropping off more information about the team this Thursday.	XX/XX/XX	XX/XX/XX	In-Person	Studnet 3	Dropped off Sponsor Packet with Company. Asked for a date to follow up with them about a potential sponsorship and demo. They suggested XX/XX/XX, they aren't sure if they can donate this year, but the team should come demo.	XX/XX/XX	Date	Date	Date	Demo went well, the contact is going to their corporate money to ask about sponsorship for this year, they may not be able to sponsor this year, but they might be interested in mentoring. Follow Up XX/XX/XX for a response.
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