06.18.2025 Board Meeting��

Board Meeting Agenda

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Opening

Roll Call

Public Comment

• Rachel Moore
• Wayne Spears

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Vote to Approve Minutes

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Consent Agenda

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• Disposal of Curriculum Materials
• Capitalization Policy

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Superintendent Update - Talent

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Superintendent Update - Talent

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EACS: 71% hired (including home office openings)

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EAB: 94% hired (including new grade level positions)

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EAH: 67% hired (including known and anticipated openings)

Superintendent Update - Talent

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EAB retention and hiring went very well

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EAH loss of Principal and an AP led to more losses

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We held final EAH AP and principal interviews on Friday, June 13th

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We will engage AP and Principal to help with final EAH hiring

Current Major Metrics

FY26 Enrollment Update

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Superintendent Update - Enrollment

Headline: Our budgeted enrollment for the 2025-2026 school year remains the number required for PEIMS Snapshot. However, to ensure we meet this target despite expected losses, we have established an over-enrollment goal of 1,315 students. This buffer allows us to offset any summer no-shows or early withdrawals through October.

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Current Issues Impacting Enrollment:

-State and Federal immigration climate

- Families moving to what they perceive as “safer” states due to immigration, gangs/crime, and to be near other families.

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NOV Update

• Michelle Bair and KC met with Matt Royal on Monday
• He explained that he thought this was purely a legal/business decision
• At some point, there was a breakdown in comms about this being a philanthropic move
• Need support from board members connected to NOV to push that message through again
• Matt Royal meets with Clay next week to discuss further

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NOV Update

Best Possible: Purchase 1-2 of the NOV buildings with support from NOV (donation)

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Next Best: Raise/loan $12 million for permanent building on the field of EAB Campus

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Least Lucrative: Push through to lease 1 building at NOV and ensure a purchase option

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Finance and Facilities Committee

Budget Amendments FY25

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FY26 Budget

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Ratify List of Current Vendors/Contracts

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2025 Vendor List $1K+

Approve Auditor

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Approve Food RFP

Etoile has selected SLA as their new vended meal food provider for the 25-26 SY.

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Academic Achievement Committee

of students will meet or exceed their expected growth goals on MAP

65%

Academic Targets 2024-25

of Emergent Bilingual (EB) students will grow at least one level on TELPAS composite

50%

EAB: 48%

EAH: 52%

(Fall 2023 to Spring 2024)

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EAB: 55%

EAH: 60%

36%

of students will meet or exceed their expected growth goals on MAP

65%

Academic Targets 2024-25

of Emergent Bilingual (EB) students will grow at least one level on TELPAS composite

50%

EAB: 62%

EAH: 63%

(Fall 2024 to Spring 2025)

EAB: 62%

EAH: 60%

(2025 STAAR)

EAB: 41%

EAH: 40%

(2025 TELPAS)

Etoile MAP Results (Fall-to-Spring)

Goal: 65% of students meet their MAP Growth Goal.

Actual: 63% of students met their MAP Growth Goals.

EAH: 63%

EAB: 62%

Highlights:

• In 38 out of 50 grade levels and subjects, students performed at the TIA level (top third of all teachers in TX).
• Compared to last year, we improved in 21 out of 23 areas.

Etoile TELPAS Results

Goal: 50% of Emergent Bilingual students grow a level on TELPAS composite, or maintain at the level of Advanced High.

Actual: 41% of students met this goal.

*Note:

• Due to an error in reporting, some of our students in K-1 were not reported to the state. We are attempting to correct this error. If the error cannot be corrected, our official result will be 38%.

Etoile STAAR Growth

Goal: 71% of students earn a growth point (Reading and Math).

Preliminary STAAR Results: 61% of students met their earned a growth point.

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Accountability Projections

Early STAAR Data

Étoile Academy Strategic Plan

Goal: EACS earns a B rating on TEA A-F Accountability

*Forced D rule applies. We are requesting rescores of several students’ STAAR tests to solidify EAB’s C Rating.

Preliminary Accountability A-F Ratings:

Next Steps

• Already Completed: Submit rescore requests for 21 EAB students
• June: Work through STAAR Data with school leadership teams to identify trends and use data to plan for professional development
• Summer: Continue to work with Region 4 and DMAC to refine Accountability Projections
• July 22: “Final” STAAR results
• July 28: Rescored test results returned by TEA
• August 15: Preliminary Accountability A-F Ratings published

STAAR and Accountability A-F

• Data we viewed today: “Early” STAAR results
• June 12: “Preliminary” STAAR results, including cut scores that allow us to make initial projections about student growth
• June 16: Meeting with Region 4 to work on preliminary A-F Projections (Domain 2A and Domain 3)
• June 18: June board meeting
• July 22: “Final” STAAR results
• August 15: Preliminary Accountability A-F Ratings published

RDC Committee

RDC Updates: Celebrate!

Met our $1 million goal ($1,153,028 raised)

100% of Board Members have now donated

$100,000 from Mark Gregg (for Summer School) received

$300,000 from Duncan Pledged (half to be paid before June 30)

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Fund Development Tracker

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RDC Updates: Outstanding Asks

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Impact 100 (submitting Friday): $100,000

Vivian L. Smith (submitted): $30,000

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Houston Charter Seed Fund

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RDC

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Board Members have coffee or lunch with current/new donors to give updates

Rebekah, Alex, Phil, Joel

Employee campaign

Michelle, Lia

Board Members attend spring fundraiser and network with attendees

Noor, Yvonne

Board Members sharing and attending brunch and learn

Michelle, Rebekah, Alex, Phil, Noor

Set up monthly giving to Etoile

Yvonne

Review List of potential donors/trustees for connections

Lia

Board Members connect anyone interested to KC for tours

Rebekah, Joel, Lia

Board Members complete thank you cards, calls, and emails to donors

Rebekah, Alex, Joel

RDC

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Listening tour with current and new donors

Alex, Joel

Board members secure at least one donation for silent auction (May 7th)

Michelle, Lia

Ask employer to volunteer at Etoile

Yvonne, Noor

Board Members share at least two names to add to fundraiser invite list

Noor

Ensure 100% board participation

Michelle, Rebekah, Noor

Board Members complete thank you cards, calls, and emails to donors

Rebekah, Alex, Joel

Board Members, forwarding academic rating newsletter

Alex, Phil, Joel, Noor

RDC

Other Board Activities

• Assist with donor visits (Phil)
• Support academic program explanation and support with key donors (Phil) - creation of three talking points
• Develop case statement for EB Center of Excellence (Michelle)
• Send Benevity link to employer’s network (Yvonne)

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Governance Committee

Succession Planning

• Superintendent Succession Planning
• 18-24 months out from a succession, Governance Committee will launch a search committee with Kayleigh’s involvement
• Etoile will consider internal candidates and launch a national search
• In the interim, Noor & Kayleigh will meet quarterly to continue gauging Kayleigh’s timeline and her assessment of potential internal candidates as successors

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• Board Chair Succession Planning
• Michelle’s term ends 5/31/27
• Identify a successor to begin shadowing Michelle by June 1, 2026
• New Board chair to begin by June 1, 2027
• Based on current by-laws, our most experienced Board members would not be able to serve a full 3-year term as Board Chair
• Option 1: No change to by-laws, next chair serves a ~2-2.5 year term and works collaboratively with a successor from the start
• Option 2: No change to by-laws, choose next Board chair from among the newer Board members to enable longer tenure
• Option 3: Revise by-laws to extend term limit to up to 12 years for Board chair and officers
• Governance committee recommends Option 3

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• Questions/concerns? Is there anything we haven’t considered that we should?

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Current Board Member Terms

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Available on Board on Track

SY25-26 Tentative Board Meeting Dates

• August 7 @ 8:30am - already scheduled.
• September 19 - Board Workshop*
• October 30 @ 5pm
• December 11 @ 8:30am**
• February 19 @ 5pm
• March 27 - Board Workshop*
• April 23 @ 8:30am**
• June 25 @ 5pm

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*We will attempt to align Board Workshops with Lunch & Learns whenever possible

**Likely to be rescheduled due to known conflicts

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Board Member Training

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New Board Member Orientation - July

TPCSA Conference in Houston - October

Board Training Hours due - November

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