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Exchange programme at CF

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The exchange programme is part of your minor

• First half year (Fall semester) of third year, 30 credits
• The minor gives you the freedom to choose your own programme!
• Broaden or specialize your knowledge and skills abroad.
• The credits and grades are part of the UCF curriculum
• Four options for minor semester:
• Exchange (outside or inside Europe)
• Internship (NL or abroad) *20 ECTS, 10 ECTS Courses
• Minor or pre-master (at another faculty of the UG or another Dutch university)

Approval Board of Examiners needed?

• Exchange (inside & outside Europe) → Yes!
• Internship → Yes!
• Minor & Pre-master at other Dutch uni → Yes!
• Pre-master at another Dutch Research University → Yes!

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• Minor at UG → No!
• Only if you take different courses from separate UG faculties, then you do need to get approval
• Pre-master at UG → No!

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Approval Board of Examiners needed?

• Approval form to be found here!

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• If you do not get approval from the BoEx before starting the minor semester, then you cannot receive ECTS credits for your minor

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• Student is responsible for submitting the form(s), and providing additional �information if requested by BoEx

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UCF exchange team

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• Amaranta Luna Arteaga / exchange coordinator

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• Hieke Hoekstra / exchange officer

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email: exchange.cf@rug.nl

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Options for exchange

• Outside Europe (Marco Polo mobility)

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• Europe (E+ mobility)

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Other opportunities might be available:

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• Erasmus+ ICM mobility (outside Europe)
• Free mover (inside & outside Europe)

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Outside Europe (Marco Polo mobility)

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• Exchange Agreements at University Level
• We have to abide to the agreements made by central with partners
• Places rotate every year and managed by the Mobility Service Desk (MSD)
• Check the language requirements
• Selection & nomination done by UCF minor team
• Tuition fees waiver at partner universities
• Marco Polo grant, if nominated
• More information:

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https://student.portal.rug.nl/infonet/studenten/opleidingen/meer-studiemogelijkheden/studeren-buitenland/multi-faculty-exchange-programmes

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Europe (E+ mobility)

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• Exchange Agreements at faculty and university levels(Erasmus+)
• Selection and nomination by UCF minor team
• Tuition fees waiver at partner universities
• E+ grant, if nominated

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Language test is not a requirement but be aware that not all partner universities offer courses in English (Spain, Portugal, Italy, Germany, Romania).

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Erasmus+ ICM agreements

• Exchange Agreements at University Level – South Africa, Russia, Ukraine, Bosnia and Herzegovina & Georgia, amongst others
• 1 or 2 Erasmus+ grants per partner university at university level
• Coordinated by the MSD but approval and nomination by faculty exchange coordinator is mandatory
• Check the application requirements
• Next round will be published in February-April 2023, once published, contact Amaranta Luna if you want to apply for this mobility)
• Tuition fees waiver at partner universities
• E+ grant, if nominated
• For more information:

https://student.portal.rug.nl/infonet/studenten/opleidingen/meer-studiemogelijkheden/studeren-buitenland/scholarships/erasmus-icm-outbound

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Free mover

• Arrange your own mobility, communicate directly with the university
• No grants available from the university/faculty
• Extra fees might apply
• Registration at the UG is mandatory

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Exchange options outside Europe*

*subject to change

AVAILABLE OPTIONS WILL BE UPDATED IN OCTOBER 2023

Exchange options Europe*

*subject to change

AVAILABLE OPTIONS WILL BE UPDATED IN OCTOBER 2023

UCF exchange programme

• set of standalone courses/electives depending on the offer at partner university
• relation to major not mandatory/explore other disciplines
• BoE & exchange coordinator course approval during application process
• grade and credit conversion after mobility
• internal selection, do not contact partner universities
• follow application procedure
• once nominated, the partner university will get in contact with you for practicalities (visa, housing, insurance, other), and most of the cases complete an application again

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UCF exchange programme

Exchange information

Application procedure

Selection

Nomination to partner university

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Enrollment at partner university

Housing, visa, practicalities

Semester information

Course selection

Confirmation of exchange

Scholarship procedure

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UCF + student

Student + partner university

Transcript of records

Scholarship procedure

UCF grading conversion

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All parties/after mobility

Application procedure

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• Application procedure via Brightspace (the call will be published there)
• Personal data (name, contact information, etc)
• Top three choices
• Application documents: transcript of records, CV, language certificate & motivation letter (one page/500 words max per choice)
• English language certificate for outside Europe is a MUST for applying
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Outside Europe: 11 December 2023 - 31 December 2023

Europe: 1-15 February 2024

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• Preparation before application

Decide on your choices, do your research, work on your motivation letter(s) and update your CV. Transcripts of records can requested to the Educational Secretariat.

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Nominations

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• Outside Europe
• January 2024 - publication of nominations
• Acceptance nominations 31st January 2024
• Registration in MO after nominations

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• Europe:
• February 2024 - publication of nominations
• Acceptance nominations March 2023
• Registration in MO after nominations

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Before departure (after nomination)

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• finalise application with host university and make sure all practicalities are in order (visa, insurance, travel, finances, housing)
• learning agreement: signatures & BoE approval of courses
• apply for Erasmus+ or Marco Polo scholarship
• intercultural competences and awareness session (pre-departure)
• discuss portfolio with academic advisor
• enroll at University of Groningen for third year and pay tuition fees
• prepare your trip!

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During mobility

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• follow code of conduct of host university / represent UCF
• mid-term review with exchange coordinator
• inform exchange coordinator and BoE about changes in the learning agreement
• check that scholarship has been transferred
• make sure to complete all forms at host university before departure
• apply for an official transcript of records
• signatures for learning agreement

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If there are major issues during the mobility, inform us!

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After mobility

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• transcript of records and grade conversion
• paperwork for scholarship and final payment
• debriefing session with exchange coordinator
• discuss experience and portfolio with academic advisor
• discuss feedback and any other practicalities with exchange coordinator

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Grants

Eramus+ grant (Europe)

• Promote and stimulate both student and staff mobility.
• An Erasmus grant is a contribution towards the student’s travel and living costs.
• The amount of Erasmus depends on the country you are going to (minimum of 3 months and maximum of 5 months). On average about 220 euros per month.

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Marco Polo Fund (outside Europe)

• Marco Polo Fund is a grant provided and managed by the faculty and the University of Groningen.
• The amount of the grant also depends on the destination and the number of months abroad (minimum of 3 months and maximum of 5 months. Between 170 - 290 euros depending on the country.

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Both Erasmus and Marco Polo students do not pay tuition fees to the host university but continue to pay them to the home university.

Free-mover students do not get a Marco Polo or Erasmus scholarship!

Things to consider:

• Exchange programmes are a financial investment, there are hidden costs (visas, housing, food)
• Do your research before applying to the programme, be proactive
• Languages skills / language as part of the minor programme
• Post-covid inflation around the world
• Flight connections
• Things do not go according to plan / overlaps and extra planning / change of courses
• Safety

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Exchange information Brightspace

Questions:

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exchange.cf@rug.nl

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