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Financial Talk

COOL, SSF, P-Cards and Purchasing

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How to Login to COOL

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Student Service Fee: SSF

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Contents

  • What is SSF
  • Annual Request
  • Allowable Expenditures
  • Unallowable Expenditures
  • The SSF Request Form

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Annual SSF Request

  • Automatic 500
    • Supplies
    • Giveaways
    • Food
    • Apparel
  • More Than 500
    • Refer to Approved SSF Request for FY 24-25

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Annual SSF Request

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Allowable Expenditures

  • Marketing
  • Swag
  • Entertainment
  • Supplies
  • Memberships
  • Resources
  • Non-Cash Rewards
  • Gift Cards (With Approval)

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  • Travel (With Approval)
  • Transportation (With Approval)

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Unallowable Expenditures

  • Alcohol
  • Cash Awards
  • Donations
  • Honoraria
  • Personal Subscriptions
  • Personal Memberships
  • Political Contributions

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Student Service Fee: SSF Form in MPL

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P- Cards and Purchasing

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Contents

  • Tax Exempt Purchasing
  • P-Card Policies

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Tax Exempt Purchasing

  • Mandatory
  • Amazon
  • Tax Exempt Form
  • Submit that Receipt
  • Ask Before Shopping
  • Review Total Before Paying
  • What if they do not do Tax Exempt

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P Card Policies

  • Completed Training for SSF with Student Life
  • SSF Request must be completed and Approved before Requesting a P-Card
  • Receipts must Either be a Hard Copy or emailed as a PDF
  • Return the P-Card with-in 24 Hours
  • Receipts must be itemized

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P Card Policies

  • Cards can be picked up and dropped off from
    • 9:00am-11:30am or 1:30pm-4:00pm Daily in CLO 152
  • Contact
    • Lisa Wilson
    • CLO 152
    • wilsonlh@pnw.edu
  • 219-989-4141

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Questions?

studentlife@pnw.edu

CLO 119 | DSAC 1021

219.989.2148