St Michael’s PTA

AGM

TUESDAY 17^TH OCTOBER 2023

Agenda

• Welcome and apologies - Sheila

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• Approve and sign off previous minutes - Nerea

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• Nomination and voting of committee roles - Sheila

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• Financial review - Paul

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• Proposed gift to school - Sheila

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• Member feedback - Louise and Claire

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• Upcoming events - Sheila and Louise

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Welcome and Apologies

• We would like to welcome Mrs. Harris and other staff members who are able to join us today.

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• We feel it is important to acknowledge the contribution and support that the PTA has enjoyed from AMG over many years. We are incredibly grateful for her commitment and wish her the all the best in her retirement.
• We would also like to thank those from our parent body who have joined us today as well as those who couldn’t make it but gave us some thoughts in advance. We really appreciate everyone for making the effort.
• We would also like to thank David Walton and John Whitehouse for joining us. They are co-Chairs of our Governors and we would invite David and John to introduce themselves and provide a short update on our Governors.

Minutes

• Minutes of the meeting held 4 July 2023 to be presented for acceptance
• The current committee have remained in their positions until the new committee is formally voted in.

Update on Committee Members

• There have been several changes to the PTA Committee as the previous members completed their terms. We say goodbye to one of our Co-Chairs, Cora, who really did step up last year to ensure the PTA could keep going, and our Parent Rep Liaison, Baz, who has been a calm and dedicated presence for the last two years.
• We have received volunteer nominations to fill all these positions but before voting would like to ask if anyone on this call would like to nominate for any of the vacant positions
• We therefore propose the following people (or other nomination) to assume these positions (vote to be held after each nomination).

Co-Chair – Louise Whitehead

Parent Rep Liaison - Claire Mason

Thank you to all of these volunteers and to those who are remaining in their roles for another year. We really appreciate you giving your time to our school community.

Financial Review

2022-2023

FINANCIAL REVIEW �SUMMARY 2022/2023

• Starting Balance - September 2022: £34,236
• Closing Balance –September 2023: £44,764

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• Total Income from PTA Events: £49,707
• Total Expenses, exc. PTA payments to St. Michaels : £23,178
• Net Profit from PTA events: £26,528

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• PTA Gifts to School:

January 2023: £7,877

May 2023: £4,859

July 2023: £3,523

Total: £16,259

• Unspent from 2023 budget, and carried forward to 2024:
• Wellbeing Area: £5750
• Community Wellbeing: £500

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• Net Profit after PTA budget payments: £10,269

FINANCIAL REVIEW �INCOME BY EVENT

Unheralded Heroes: The Bakers, Uniform Donators and Matched Funding: Easy Fund Raising and Amazon Core

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• Total revenue from All cake + pre loved uniform sales: £1700.00
• *Total revenue from Easy Fund Raising and Amazon Core: £877.00

FINANCIAL REVIEW �EVENTS COMPARISON

FINANCIAL REVIEW �EXPENSE COMPARISON

Select Expense Comparisons

FINANCIAL REVIEW �FOR THE YEAR 2022/2023

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Not all Rosy but not all Bad.

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• Focus on Expenses:
• Expenses relating to most events compared to prior year was managed well.

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• However:
• PTA profit for Year of £10,269 would have been £6,250 lower: £4019, had Gifts for Wellbeing gone ahead.
• This would have been 40% lower compared to the previous year

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• Caused by:
• No Auction was held this year at the Quiz night which resulted in lower profitability from that event: -£2,300
• Lack of Sponsorship for Summer Fete: Historically relied on Douglas and Gordon for Sponsorship. D&G went into administration in early 2023 and PTA missed out on significant revenue: -£2,460
• Significantly reduced takings from the Plant Stall – The Secret Garden due to a lack of supply at the Summer Fete

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• Noteworthy:
• The St. Michael’s PTA Banks with Metrobank, which recently raised significant capital through Equity and Debt issuance after a 50% fall in share price. No impact or change in operations, however closely monitoring any future stresses and developments with the Bank

FINANCIAL REVIEW �FOR THE YEAR 2022/2023

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• Financial Year runs from 1 Sep 2022 - 31 Aug 2023
• Opening Balance as at 1 September 2022: £34,236
• Net Income for the Financial Year (Income £49,707 – Expenditure £23,178): £26,528
• Budgeted gifts to school - £16,259; £500 community wellbeing carried forward.
• Net Profit for the year (Income £26,528 - Gifts £16,259): £10,278
• Net Assets as at 31 August 2023 (Opening Balance £34,236 + Net Profit £10,278): £44,514
• £5,000 project fund and £500 wellbeing budget not claimed 22/23;
• The Current Account contains restricted funds in the amount of £15,000 which are made up of Regular School Activities as per the agreed PTA Annual Funding Budget

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FINANCIAL REVIEW 2022/2023�

Budgeted Gifts to the School Totalled: £22,000

• Regular School Activities: £15,759
• £5,750 Wellbeing Area and £500 wellbeing fund were not claimed

PTA Operating Costs

• PTA Registration/ Insurance: £148
• Ticket Tailor / Stripe / SumUp Transaction Fees: £XXX tbc
• Other Expenditure: thank you gifts, yearbook donation

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Unheralded Heroes

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The Bakers, Uniform Donators and Matched Funding: Easy Fund Raising and Amazon Core

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• Cake + pre loved uniform sales: £1700.00
• Easy Fund Raising and Amazon Core: £877.00

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Budget

2023/2024

PROPOSED BUDGET - EXPENDITURE

FORECAST BUDGET - INCOME

The Financial Year 2022/2023 was challenging as anticipated given rising costs across the board.

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In light of the financial climate the budgeted auction linked to the Spring Social was put on hold.

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D&G, our long term supporters, encountered business difficulties and confirmed they were not able to continue their sponsorship in the lead up to the Summer Fete. This unfortunately did not allow enough time to find an alternative sponsor (our relationship with D&G having precluded us approaching other estate agents while they continued to support us).

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We are speaking with another estate agent and are hopeful that this will provide some funds but this is as yet uncertain so an allowance has been made.

PROPOSED BUDGET

• The proposed budget is as follows:
• School core expenditure: £15,800
• Project – Well Being area for children: £5,700
• Total Budgeted amount: £21, 500
• Budgeted Income: £26,250
• Projected Surplus: £4,750

BUDGET SUMMARY

• The main changes to the school budget from last year are

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• The re-instatement of the panto subsidy which was not needed last year due to having credit from the previous year.
• No request for significant funding for sports and physical education which we understand to be adequately funded at present.
• The budget request includes £5,700 carried over on the wellbeing project.
• We are forecasting an annual profit for the financial year 2023/2024 of £4,750 which will be retained in the PTA account.
• The PTA Committee recommend approving the core school budget. We are supportive of the project however are guided by the parental vote.

Member feedback

Survey Headlines

Parent Survey

• Events:
• Parents enjoy family events such as fireworks and specific class socials.
• School wide socials and auction got the lowest amount of interest
• Communication
• Engagement with teachers - tricky for working parents to join, coffee mornings and catch ups at pick up are tricky, perhaps an opportunity to book a slot?
• PTA parent messages - too much communication from too many sources - WhatsApp, WWU, Parentmail, school website, Google Classroom
• Messages should be streamlined to make life easier
• Commitment
• Expectations are too high, working parents and don’t have the time

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Teacher Survey

• 77% of parents said they had a open dialogue with their teacher
• Wishlist: glue sticks, 60 clipboards, photocopier, maps of the world/UK, weatherproof outside learning resources
• How could PTA improve? Fresh ideas - put events on that support cultural diversity, be more inclusive

Upcoming

2023-2024

Calendar

Correspondence and AOB

• Any other business anyone would like to raise or have a question they would like to ask?

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• Next meeting: Tuesday 16th January 2024 at 7:30pm via zoom

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https://sites.google.com/stmichaels.wandsworth.sch.uk/stmichaelsptasite/menu