Applying for a Job

USING THE NEOED APPLICANT TRACKING SYSTEM

CREATING YOUR PROFILE

Accessing the Application Site�https://www.providenceschools.org/careers

Click on external job postings to access available positions

Internal Job Postings are for positions like summer employment, in-house postings and extracurricular type positions that are available only to PPSD employees.

Creating your Account

Click here to start creating your account

Complete the required fields. When done successfully you will receive an email from “no reply” to verify your account. Once you click to verify you will be routed back to the main page where you will sign in with your account information.

When you are in your personal account your email will appear in the upper corner of the page

By clicking on the drop down arrow next to your email address you will access your account features. Here you can see the positions you have applied for, access your platform communications through the “inbox” and create and view your profile.

Your first option after clicking on “profile” will be to upload your resume. In doing so the system will be able to autofill many of the required fields in your profile. The system looks for keywords when pulling the data from your resume so be sure to proofread everything for accuracy. If you would prefer to enter the information on your own, click on “skip this step.”

Review the information extracted from your resume or you can enter and edit your information by clicking on edit. Move through the different prompts entering or proof reading your information.

As you start to edit and populate your information you will notice that some questions are required and others are not. The required questions are denoted by the red asterisk next to the question.

Some other areas will appear to be completely blank like this. You will click on the plus sign (+) to enter your information.

LOOKING FOR POSITIONS

Clicking on the “Providence Schools Careers” from any page you are in will bring you back to the job postings. It is essentially your home button.

You can search for substitute positions by typing in a keyword to search (e.g., “substitute teacher”)

When you find a position of interest to you, click on the red text to read the job description

When you click on the title the job description will slide in from the right of the screen. From here you can review the specifics of the position and if interested you can apply to the position.

When you are finished looking at the job description you can click anywhere on the left side of the screen. The open job description will slide away from view and you will be able to continue looking for positions.

APPLYING FOR POSITIONS

BEFORE YOU BEGIN

• Have your final resume ready for upload
• Have your cover letter(s) ready for upload
• Have any other items you would like to submit with your application ready for upload. These are not required at this stage in the process but may include:
• Teaching Certificate
• Letters of Reference
• Commendations
• Transcripts

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IMPORTANT: You MUST upload your resume and cover letter for EACH position you are applying to.

When you find a position you are interested in you are ready to apply. Click on the apply button from the individual job description.

If you set up your profile in advance, all of the information you entered will be accessible when you go to apply for the position, however you MUST upload your resume, cover letter and any relevant materials you would like to provide for EACH position applied to. This provides you the opportunity to customize your cover letter to the school or position if you so choose.

SCREENING

NEXT STEPS IN THE PROCESS: SCREENING

• A member of the HR team will reach out within 48 business hours to set up a phone interview.
• Check your Applications dashboard to view all positions you have applied to and the associated job descriptions.
• When invited to interview you can select the time that works best for you from the available options.

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YOUR APPLICATION DASHBOARD

Your applications view will show you all positions you have submitted applications for and will also show you any incomplete entries. To review the job description prior to any interviews you can click on the red position title and you can access the job description.

SUBSTITUTE ASSIGNMENTS

NEXT STEPS: SUB ACCOUNT ACTIVATION

• Once your onboarding is complete, your HR onboarding associate will connect you with the appropriate employee services associate
• You will receive an email from Frontline Absence Management, our substitute assignment platform) to create an account.
• Please note that the email invitation may go to your spam folder so please be sure to check there if you don’t receive it within the 1-2 days of this email.
• You will be contacted by the substitute team with details regarding your first assignment

CHOOSING ASSIGNMENTS

• Go to aesoponline.com and sign in using the credentials you were given
• You will be able to review available jobs directly on the homepage
• Potential jobs appear in green on the calendar and appear in green on the calendar and in list form under the “Available Jobs” tab.
• To accept a job, click the “Accept” button beside the absence.

PRIORITIZATION & AVAILABILITY

• The HR substitute team prioritizes substitutes who are willing to take on full-time assignments. It is the district’s goal to first fill our vacancies.
• When vacancies are filled, day-to-day assignments are solely dependent on teacher absences.
• PLEASE NOTE: The Human Resources team cannot guarantee assignments for substitutes.
• Most day-to-day assignments that are left unfilled are entered into Absence Management between the hours of 6:00 pm - 7:00 am leading into the day of the assignment. We strongly suggest our substitutes look for assignments during that window of time for a greater chance of an assignment.

If you still need assistance, please email:

PPSDJobs@ppsd.org