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Writing Emails

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Informal Emails

  • Writes to persons we know ( friends,relatives..)
  • Free and informal style is used.
  • Can use initialisms.(Eg:SLTB,USA…)
  • Can use acronyms. (UNICEF,OPEC,…)
  • Can use abbreviations.(Dr,photo,tc,4ever,2day..)
  • Can use emotions,emojis,and symbols.
  • Very informal language and expressions are used.(lol,tks,Hi,Hello..)

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Formal Emails

  • Format
        • Salutation
        • Introduction
        • Body of the text
        • Close
        • Closing/Conclusion
  • Very formal language is used.
  • Don’t use emotions,acronyms,abbreviations..etc
  • Avoid capitalization.

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Phrases used in emails

  • Salutation
      • Dear Mr/Mrs/Ms
      • Dear sir/Madam

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  • Introduction
      • I’m writing with regard to…
      • I’m writing in connection with…
      • I’m writing in reference to…

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      • I’m writing to let you know…
      • I’m regret to inform you that…

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      • I’m writing in response to..
      • i’m writing to thank you for…

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  • Body of the text
        • I would like to know more about the…..

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  • Close/Finalizing
        • I look forward to hearing from you soon.
        • Thank you in advance.
        • For further information,please do not hesitate to contact me.
        • Thanks for your attention.
  • Closing/conclusion
        • Best regards
        • Kind regards
        • Yours faithfully
        • Your sincerely
        • Regards

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Extended Activities

  • Write a formal email to a school principal of another school in your district.Include the following.
        • Inform the principal about your school’s prefects’day.
        • Request the principal to nominate two prefects from the school to attend the prefects’ day programme.
        • Include the date, time and venue.

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  • Write an email to your best friend telling him/her about something interesting that happened at school.