TECHNOLOGY
ADVISORY
COMMITTEE
OCTOBER 13, 2026
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FAMILY & COMMUNITY ENGAGEMENT
All students will benefit from programs and services designed to inform and engage family and community partners.
EGUSD CORE VALUES
HIGH-QUALITY CURRICULUM, INSTRUCTION & ASSESSMENT
All students will benefit from high-quality classroom curriculum, instruction, and assessment to promote college, career, and life readiness and close achievement and opportunity gaps.
TARGETED SUPPORTS & INTERVENTIONS
All students will benefit from targeted programs and services that leverage their assets, affirm their identities, and address their needs to close achievement, opportunity, and relationship gaps, with a particular emphasis on students who identify as Black/African American, students with disabilities, students in foster care or experiencing homelessness, and students who identify as Native American.
WELLNESS
All students will benefit from an equitable, culturally responsive, physically, and emotionally healthy and safe environment.
FISCAL STEWARDSHIP & OPERATIONAL EXCELLENCE
All students will benefit from an innovative school system that ensures fiscal stability, safe and well-maintained facilities, and a high-quality workforce.
EGUSD LEARNING VISION
Every student learning in every classroom, in every subject, every day to prepare college-, career- & life-ready graduates
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Welcome
Thinking back, what are your first memorable experiences with computers/technology that you can remember? Was it a good experience? Was it productive?
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Meeting Goals
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Meeting Norms Reminder
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The Queue Follow-Up
Reminder: The Queue can be used for any questions or comments outside the scope of today’s meeting topics.
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Infrastructure Reflection
Small group reflection
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Infrastructure Revisited
Challenges that EGUSD is facing:
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Current Priorities
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Dollar Amounts and Funding Sources
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Hardware Unit Costs
Additional Funding Sources
E-Rate over 5 funding years: $12.9 Million
�Prioritized based on the sites most in need of refreshes and distributed over a five-year period.
�One Time Funds? = Mystery Dollars
Technology Budget Distribution�
■ Salaries (36%)�■ Services & Operating Expenditures (26%)�■ Benefits (20%) �■ Books & Supplies (18%)
36%
26%
20%
18%
Switches
$7,200,000
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$9,000 x 800
E-Rate
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E-Rate saves EGUSD approximately $10.3 million
Q: What is E-rate?
Q: Who qualifies?
Q: Why is it important?
Infrastructure Prioritization
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Scenario: You have enough funding to fully address only THREE priorities over the next THREE years.
Choices
Questions?
Which three would you fund?
�Which would you delay?
�What factors influenced your decision?
Area of Focus
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Infrastructure
Networks, connectivity, equipment, lifecycle replacement, and procurement
Informational Technology
Enterprise systems, data, privacy, cybersecurity, interoperability, and decision support
Educational �Technology
Digital curriculum, classroom tools, devices, AI, accessibility, and professional learning
What is Informational Technology?
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forum�
What comes to mind when you hear the term informational technology?
Turn & Talk
Take 1-2 minutes to discuss with the person sitting next to you:
Informational Technology
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Teacher Perspective
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Day in the life
The Teacher Experience
Seamless Daily Tasks
At 7:30 AM, a teacher logs into their laptop. This initiates a series of interactions with informational technology.
Behind the Scenes�None of the teachers actions required them to think about:
"While Infrastructure connects devices, Informational Technology connects people, systems, data, and services."
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Computing Devices
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Footprint & Assets
100,000+
DEVICES IN SERVICE DISTRICTWIDE
72 District Sites
44 elementary, 9 middle, 9 high, 4 district office, 6 alternative
Supported Device Fleet
Chromebooks, Windows desktops & laptops, Macs, iPads, printers, and classroom AV
Device Lifecycle
End-to-end management flow for every district device:
Procure & Image
Hardware acquisition and standardized system setup
Enroll & Deploy
System registration and distribution to sites
Support & Repair
Ongoing maintenance and hardware fixes
Refresh & Retire
End-of-life replacement and proper decommissioning
Refresh & Status
Refresh 26-27 In Progress
1,100 Desktops ordered
1,000 Laptops ordered
Active Migration
Windows 10 to Windows 11 migration
⚠️ Replacement Warning
Need to refresh ~3,700 laptops.
No refresh budget for laptops.
Audio Visual
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Footprint & Standard
2,984
CLASSROOMS ON ONE DISTRICT STANDARD
Epson Interactive Projectors
With Extron control & audio
Standard set in 2017 (Union House Modernization)
Why Projectors
Keeps the whiteboard. Bigger image, readable from the back row, lower cost, simpler replacement.
95% Short-throw interactive
4% Mid-throw, science rooms
1% Flat panels
Rollout
One standard, every school. A teacher who changes sites walks into the same room.
1,400 | 2020 to 2021
Title I schools
1,500 | 2022 to 2025
All remaining sites
84 | New Schools
Miwok and Cypress Grove
Lifecycle & Cost
Warranty: 5 years (Epson & Extron)
Rate Life: 20,000 hrs / projector
Replacement Cost (parts only)
Short-throw projector: $2,200
Mid-throw projector: $1,800
Extron kit: $5,000
⚠️ Warranty Expiration Notice
1,400 AV systems are now past warranty.
No refresh budget for classroom AV.
Assistive Technology
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“The AAC students would lose their ‘voice’ and not have a sense of self.”
- Vince Ewing, Assistive Technology Specialist, Special Education
Assistive Technology (AT)
Access to the curriculum
DEVICES
Communication (AAC)
Augmentative & Alternative Communication
DEVICES
Without AT devices
An adult navigates the device 100% of the time. The student loses independence.
More staff assisting, fewer students working independently or partially independently.
Without AAC devices
Students fall back to 1 to 8 pre-recorded messages, or a paper icon board with no voice at all.
Lose the ability to show what they know, and their sense of self.
Pause and Reflect
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forum�
Check Your Progress
Check your Bingo Cards! Did you mark all the terms we have discussed so far?
Think back over the slides we just discussed
Based on the information you just heard, what do you think would be important to share with someone else about devices in EGUSD?
Turn & Talk
Take 1-2 minutes to discuss with the person sitting next to you:
Synergy
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Synergy�Current EGUSD Student Information System
2017 to Present
(Edupoint)�
Synergy helps our schools and district understand and meet student needs to drive success. It simplifies administration, connects key educational partners, provides actionable insights, and facilitates communication at all levels.
SISWeb�Legacy EGUSD Student Information System
Prior to 2017 �(Built & maintained by EGUSD)�
SISWeb faced a growing risk in meeting reporting and compliance demands for district, state and federal reporting.
Synergy
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Students
Parents/Guardians
Synergy
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Teaching Staff
Office / Support Staff
Synergy Stats
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One Day. Thousands of Interactions.
Synergy is more than a student information system. It is one of EGUSD's primary platforms for connecting students, families, educators, and district operations. In a single day, tens of thousands of interactions occur through Synergy, supporting communication, access to information, and student success.
13,924
Synergy Logins
12,625
Synergy Reports Run
12,710
ParentVUE Logins
68,946
StudentVUE Logins
Synergy - Reports and Data Integration
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Data & Reporting
Internal Reporting
Scheduling, Discipline, Attendance, Validation
External State Reporting
State & Federal Mandated Systems:
System Integration
Centralized Repository
OneRoster, Clever
Emergency Notification
Catapult Emergency Management System
Specialized Programs
SEIS, TOMS
Data Mart
Core Repositories
Enrollment, Schedule, Attendance, Course History, etc.
Student Data Usage
CALPADS/State Reporting
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California Longitudinal Pupil Achievement Data System (CALPADS)
State data system used to maintain individual-level student demographics, course data, discipline, assessments, staff assignments, and other state/federal reporting metrics.
Data Scope & Info
California Enrollment History
View full enrollment history across all CA schools.
Student Data (Synergy Sync)
Demographics, course completion, attendance, discipline, and programs (Homeless, Foster Youth, CA Universal Meals Program, English Learner).
Staff Information
Staff demographics, FTE, and years of experience.
Operations & Reporting
Data Uploads & Deadlines
CALPADS Coordinator uploads data from Synergy to meet state deadlines.
School Site Utilization
Used by school sites to locate students, ensure placement, and support ELL & Special Education needs.
Public Transparency
Feeds public reporting portals including DataQuest and CA School Dashboard.
Funding Impact
District Funding Allocation
A portion of district state funding directly depends on accurate CALPADS reporting.
LCFF Formula Metrics
Local Control Funding Formula (LCFF) counts ELLs, homeless, and free/reduced meal students.
Critical Risk
Zero enrollment counts directly lead to total loss of funding tied to official enrollment.
CatapultEMS
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CatapultEMS is an integrated emergency response and crisis management system designed for K-12 school districts that allows school staff, administration and law enforcement partners to work together to identify, address, communicate, and resolve threats faster.
Challenges
Cybersecurity
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01
Cybersecurity Awareness & Phishing Defense
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Modernizing Multi-Factor Authentication
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24/7 Threat Monitoring & Incident Response
Pause and Reflect
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forum�
Based on the information you just heard about Synergy, CatapultEMS, and Cybersecurity, what do you think would be important to share with someone who wants to learn more about informational technology in EGUSD?
Turn & Talk
Take 1-2 minutes to discuss with the person sitting next to you:
Check Your Progress
Check your Bingo Cards! Did you mark all the terms we have discussed so far?
Think back over the slides we just discussed
MS Backend/Azure/AD
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Q: What happens after a staff member enters their username and password?
Every digital service EGUSD staff and students access relies on a Microsoft identity ecosystem that securely connects on-premises systems, cloud services, applications, and security controls.
Identity Management
Who are you?�
Authentication
Can you prove who you are?
Cloud Services
What are you allowed to access?
Security & Compliance
How do we protect data?
HR/Fiscal System
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HR/Financial System (Harris School Solutions QCC)
Serves as the district's primary system for managing employee and financial information across EGUSD operations.
Personnel & HR
Employee Records
Maintains employee records and unique identification numbers.
Personnel Actions
Supports hiring, promotions, transfers, and retirements.
Payroll Accuracy
Helps ensure employees are paid accurately and on time.
Fiscal & Purchasing
Vendor Payments
Processes payments to vendors and service providers efficiently.
Approval Workflows
Guides purchase requests through appropriate approval channels.
Budget Tracking
Helps departments and school sites track spending and budgets.
Operations & Support
Comprehensive Scope
Supports purchasing, payroll, HR, accounting, and fiscal operations.
Organized Data
Keeps critical employee and financial data organized and accessible.
Business Operations
Enables day-to-day operations that support schools and students.
Rostering Systems
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District-Wide Roster Automation & Integration
OneRoster and Clever serve as the district's preferred platforms for securely sharing student, teacher, class, and school information with educational applications.
Core Functionality
Central Roster Hub
Acts as a central source for classroom roster data used by curriculum and tech tools.
Automated Management
Supports automated account creation and roster updates as students and staff move.
Data Consistency
Ensures student and staff information remains consistent across connected applications.
Integration & Standards
Standardized Platforms
Reduces custom-built integrations and specialized coding using industry standards.
Resource Evaluation
Evaluates best automation approaches when new curriculum resources are adopted.
Operational Efficiency
Improves system reliability, cuts support overhead, and enables rapid app deployment.
Curriculum & Access
Comprehensive Scope
Supports Board-adopted core, supplemental, and site-purchased instructional resources.
Zero Manual Entry
Connects SIS directly to apps, ensuring seamless access without manual data entry.
Targeted Delivery
Ensures teachers and students get right-level access to all digital tools.
ClassLink Portal - SSO
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The Front Door to EGUSD's Digital World.
ClassLink Portal
Centralized Access Point
EGUSD's main portal for school and work applications, giving students and staff one place for daily programs, Google Drive, and OneDrive.
Role-Based & Personalized
Displays tools tailored to student classes, staff roles, or school sites. Allows users to arrange their workspace for maximum efficiency.
Seamless One-Click Launch
Opens applications instantly using district credentials, eliminating messy bookmarks and searching across websites.
Single Sign-On (SSO)
One Login for Everything
A single set of credentials unlocks all district-approved digital tools and resources.
Faster Digital Access
Accelerates entry into learning applications for students and teachers alike.
Reduced IT Friction
Minimizes forgotten passwords, support tickets, and login issues.
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Communication & Cloud
Security & Threat Protection
Training & Compliance
Connecting district staff securely while protecting critical information.
Pause and Reflect
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forum�
Based on the information you just heard, what do you think would be important to share with someone who wants to better understand informational technology in EGUSD?
Turn & Talk
Take 1-2 minutes to discuss with the person sitting next to you:
Check Your Progress
Check your Bingo Cards! Did you mark all the terms we have discussed so far?
Think back over the slides we just discussed
EGUSD Websites
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3,157 Total Published EGUSD Websites
Google Sites
745
Published Google Sites �Public and/or shared internally within EGUSD
4,072�Sites created in past six months �(Teacher & classroom sites, department websites, class assignments, duplicates, test sites)
24,458
Sites within egusd.net domain
CampusPress
2,339
Public Websites
Departments, initiatives, teacher & classroom, student portfolios/blog projects
810
Archived�Not active within past two years
939
Flagged for Deletion�Older than five years
CatapultCMS
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Public Websites
Includes District, Schools, College & Career Connections (CCC), Elk Grove Adult & Community Education (EGACE), and Educational Equity
166
School Web Admins
Web Accessibility
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Legal Framework
Educational & federally funded institutions fall under Title II of the Americans with Disabilities Act (ADA), Section 504, Section 508, and California accessibility standards aligned to Web Content Accessibility Guidelines (WCAG) 2.1 AA.
Ongoing Training
Professional Development�Web Accessibility Foundations for EGUSD Staff - Compliance and Best Practices Workshops
Web Accessibility Resource Website
�Accessibility Tools�Siteimprove, WAVE Checker (WebAIM), CatapultCMS
EGUSD is committed to being an inclusive and welcoming community. We have a legal obligation to make sure all of our digital content is accessible to all.
Compliance Deadline
April 26, 2027
Large Public Entities (EGUSD)
50,000+ population
IT Support Services
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Provides support, troubleshooting, and training for users on personal computing devices, software and services.
Team Structure & Personnel
Director I, Information Technology (IT) Support Services
(2 FTE) - Senior Computer Training Support Specialists
(4 FTE) - Computer Training Support Specialist III
(17 FTE) - Computer Training Support Specialist II
(18 FTE) - Computer Training Support Specialist I
(1 FTE) - Senior Computer Support Helpdesk Specialist
(3 FTE) - Computer Support Helpdesk III
46 Total - Full Time Employees (FTE)
Key Services & Scope
Upcoming Challenge: 15 FTE are one-time grant-funded through June 2028
Enterprise Systems
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Responsible for servers, accounts, mission critical apps, voice, wired and wireless data comms and video security systems.
Team Structure & Personnel
Director I, Enterprise Systems
(1 FTE) - Senior Network Administrator�(2 FTE) - Network Administrator III�(5 FTE) - Network Administrator II
(1 FTE) - Senior Technology Systems Administrator�(4 FTE) - Technology Systems Administrator III�(4 FTE) - Technology Systems Administrator II
18 Total - Full Time Employees (FTE)
Key Services & Scope
Application Support and Programming
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Primary responsibility is the support, development and maintenance of the District’s software applications and data.
Team Structure & Personnel
Director I, Application Support & Programming - Vacant
(1 FTE) - Senior Database Coordinator�(2 FTE) - Database Coordinator�(1 FTE) - Senior Technology Application Specialist�(1 FTE) - Technology Application Specialist III�(1 FTE) - Technology Application Specialist II�(2 FTE) - Technology Application Specialist I�(1 FTE) - CALPADS Coordinator�(2 FTE) - Programmer Analyst III�(1 FTE) - Technology Integration Support Specialist�(1 FTE) - Web Specialist
14 Total - Full Time Employees (FTE)
Key Services & Scope
Cybersecurity
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Protecting EGUSD by identifying cybersecurity threats, coordinating remediation efforts, and supporting security awareness.
Team Structure & Personnel
(1 FTE) - Cybersecurity Specialist
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Key Services & Scope
Question and Answers
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Have a question about EGUSD’s Informational Technology?
Closing
As we close the meeting, we invite you to think about:
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