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09/15/2025

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Essex Elementary School Project

School Building Committee Meeting #05

September 15, 2025 @ 6:00 PM

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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Work Plan Review

  • JCJ Architecture activity since our last SBC Meeting:
    • Discussed scope of services and solicited fees from our Consultants
    • Progressed Contract For Designer Services
    • Collaboratively drafted the Feasibility and Schematic Work Plan
    • Created the Educational Visioning Work Plan 
    • Scheduled the Educational Visioning Meetings (September and October)
    • Began Architectural Existing Conditions Review at Essex ES

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09/15/2025

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Work Plan Review

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09/15/2025

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Work Plan Review: SBC Meetings During PDP Phase

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09/15/2025

SBC Meetings

Topics

Sept. 30, 2025

Educational Visioning Update, Site Development Requirements, Sustainability Goals

Oct. 14, 2025

Review Community #1 Feedback, Initial Space Summary

Oct. 28, 2025

Preliminary Evaluation of Alternatives (Review), Acceptance of Space Summary

Nov. 6, 2025

Preliminary Evaluation of Alternatives (Draft), Acceptance of Educational Program

Nov. 25, 2025

Review Community Meeting #2 Feedback, Cost Estimate

Dec. 15, 2025

Vote Approval of PDP

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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Upcoming Visioning Meetings

  • Leadership Group (District Staff)
    • 9/16-Launch and Priority Mapping
    • 9/17-Essex ES Shadowing
    • 9/26-Building Tour
    • 9/29-Program Workshop-Specific Program Needs & Adjacencies

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  • Visioning Sessions (Teachers, Families, Community Members)
    • 9/22-Development, Belonging, and Grade Configurations
    • 10/22-Teaching, Learning & Space

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09/15/2025

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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Existing Conditions

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  • Received existing construction drawings of Essex ES 
  • Began Architectural Existing Conditions Review at Essex ES
  • Scheduling Consultant Existing Conditions Reviews
    • Mechanical, Electrical, Plumbing, Information Technology and Audio/Visual
    • Structural
    • Civil and Infrastructure
    • Phase 1 Environmental Assessments & Regulated Material Investigations
    • Geotechnical
    • Survey
    • Environmental Noise Surveys
    • Traffic

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09/15/2025

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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09/15/2025

Identified Sites

A

B

C

Current Essex Elementary School

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12 Story Street, Essex

Current Manchester Memorial  Elementary School

43 Lincoln Street, Manchester

Apple Street Site

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30 Apple Street, Essex

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09/15/2025

Current Essex Elementary School

Opportunities

Established identity in the community

Developed site utilities

Multiple options for site access

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Constraints

Construction activities on occupied school site

Wetlands & pond

Some topography on north side of site

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Unknowns

Soil conditions proximate to wetlands

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A

Story St

Western Ave

Wetlands

Pond

EES

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09/15/2025

B

Current Manchester Memorial  ES

Opportunities

Developed site utilities

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Constraints

Construction activities on occupied school site

Dense site with limited expansion options

Wetlands and flood zone

Transportation from Essex to Manchester

Regional Agreement

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Unknowns

MSBA funding considerations

Lincoln St

Summer St

Brook St

MMES

Causeway Brook

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09/15/2025

Apple Street Site

C

Apple Street

Opportunities

No disruption to existing schools

Construction phasing

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Constraints

Undeveloped site

Restricted site access

Impacts to adjacent residences

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Unknowns

Environmental risks

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Landing Rd

DPW 

Bridge

Alewife Brook

Residences

Lowland Farm Rd

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09/15/2025

Site Evaluation Criteria For Review

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09/15/2025

Evaluation of Design Options

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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Communications WG Report Out

  • Save the Date
  • Electronic Flyer Distribution (ParentSquare, Blackboard, Town email distributions)
  • Every Direct Door Mailers to both Manchester and Essex
    • Date, Time, Agenda, Hybrid meeting
  • Facebook page updates
  • Website updates with electronic flyer detail

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09/15/2025

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM

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  1. Call to Order & Intro
  2. Previous Topics & Meeting Minutes (Vote Expected)
    • SBC Meeting No. 4 20250826
  3. Work Plan
  4. Visioning Plan
  5. Existing Conditions
  6. Apple Street/Site Selection/Evaluation
  7. Communication Working Group – Report Out
  8. Other Topics not Reasonably Anticipated 48 Hours Prior to the Meeting
  9. Public Comment
  10. Adjourn

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09/15/2025

SBC Meeting Agenda – September 15, 2025 @ 6:00 PM