BIBLIOGRAPHIC CATALOGING IN NC CARDINAL

Dr. Sonia Archer-Capuzzo

smarcherdma@gmail.com

AGENDA

• Introduction to Bibliographic Cataloging
• Identifying and Creating High-Quality Catalog Records
• Preparing for the assessment

​

BIBLIOGRAPHIC CATALOGING IN NC CARDINAL

Bibliographic/Title Record

Volume/Call Number Record

Volume/Call Number Record

Volume/Call Number Record

Item/Copy Record

Item/Copy Record

Item/Copy Record

Item/Copy Record

Bibliographic records are “owned” at the consortium level

Volume and Item records are “owned” at the branch level

BIBLIOGRAPHIC CATALOGERS SHOULD BE ABLE TO:

Complete all tasks required of item catalogers:

• Evaluate and select appropriate bibliographic records in the NC Cardinal consortium catalog
• Create a volume/call number
• Create an item record & add appropriate item attributes
• Add items and/or records to appropriate buckets
• Delete items and volumes

BIBLIOGRAPHIC CATALOGERS SHOULD BE ABLE TO:

• Import or overlay bibliographic records
• Create bibliographic records (using MARC templates)
• Merge duplicate bibliographic records
• Edit bibliographic records (update RDA fields, etc.)
• Add/edit subject headings (using LCSH, LCGFT)

CATALOGING ETIQUETTE

Do

Consult the Best Practices knowledge book often

Correct errors in existing records

Add information to existing incomplete or brief records or merge with better matching records

Use MARC record templates and follow RDA rules to evaluate and create records

Delete bib records that are empty, created more than 4 months ago, have no items and are not an electronic resource

Don’t

Assume that any record is correct – always evaluate and edit, as necessary

Delete OCLC numbers from a record (035 tag)

Delete or edit the 082 tag (recommended Dewey classification number)

Add the series name to the title (245 tag)

Change the title of a periodical by adding a year or issue designation if it is not currently in the record

Delete items with open transactions

​

COMPONENTS OF CATALOGING

• Description/bibliographic description
• RDA
• Encoding
• MARC
• Authority control
• Subject analysis
• Subject headings: LCSH, LCGFT
• Classification: DDC

DESCRIPTIVE CATALOGING

RDA

BEST PRACTICE

• Import the best record for each resource, whether it follows AACR2 or RDA cataloging rules
• When choosing between records of equal quality, select the one following RDA rules
• If possible, upgrade AACR2 records to RDA

​

When creating new records, always follow RDA cataloging rules

RDA VS. AACR2

AACR2

Descriptive and display standard

• Rules for what to include in record
• Rules for how to format info in a record

Strongly tied to MARC

Created for card catalog

• Space-saving devices: abbreviations, list fewer names, etc.

RDA

Descriptive standard

• Rules for what to include in a record

Independent of MARC

Created for online catalog

• Few abbreviations
• Can include more information
• More linking and computer-friendly coding

DIFFERENCES YOU’LL SEE

AACR2

Lots of abbreviations

• 10 p. : col. ill. ; 20 cm.

Publication, distribution, copyright, etc., information in one field

• One 260
• Copyright date can be used as publication date
• Copyright indicated with “c”

​

RDA

Fewer abbreviations

• 10 pages : color illustrations ; 20 cm

Publication, distribution, copyright, etc., information in separate fields

• Multiple 264s
• Copyright date cannot be used as publication date
• Copyright indicated with “©”

Content, carrier, and media types

• 336, 337, 338 fields

Often relationship designators

• In 1XX and 7XX fields (ex: $e author)

EXAMPLES OF RECORDS

AACR2, RDA, Hybrid

AACR2: Look for abbreviations

RDA: Look for “rda” in 040, spelled-out words, 33X fields

Hybrid: Look for combinations of AACR2 and RDA elements

EXAMPLES OF RECORDS: AACR2

LEADER 00000cam  2200409 a 4500 

008 070323s2008    dcuabj   b    001 0 eng

020 9781426302053

020 1426302053

040 DLC $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W.

245 1 0 Face to face with frogs / $c by Mark W. Moffett.

246 3 0 Frogs

260 Washington, D.C. : $b National Geographic, $c c2008.

EXAMPLES OF RECORDS: AACR2

300 31 p. : $b col. ill., col. map ; $c 26 cm.

490 1 Face to face

504 Includes bibliographical references (p. 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

EXAMPLES OF RECORDS: RDA

LEADER 00000cam  2200409 i 4500 

008 070323t20082008dcuabj   b    001 0 eng

020 9781426302053

020 1426302053

040 DLC $b eng $e rda $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

246 3 0 Frogs

264 1 Washington, D.C. : $b National Geographic, $c [2008]

264 4 $c ©2008

EXAMPLES OF RECORDS: RDA

300 31 pages : $b color illustrations, color map ; $c 26 cm.

336 text $b txt $2 rdacontent

336 still image $b sti $2 rdacontent

337 unmediated $b n $2 rdamedia

338 volume $b nc $2 rdacarrier

490 1 Face to face

504 Includes bibliographical references (page 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

EXAMPLES OF RECORDS: HYBRID

LEADER 00000cam  2200409 a 4500

008 070323s2008    dcuabj   b    001 0 eng

020 9781426302053

020 1426302053

040 DLC $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

246 3 0 Frogs

260 Washington, D.C. : $b National Geographic, $c c2008.

EXAMPLES OF RECORDS: HYBRID

300 31 pages : $b color illustrations, color map ; $c 26 cm.

336 text $b txt $2 rdacontent

336 still image $b sti $2 rdacontent

337 unmediated $b n $2 rdamedia

338 volume $b nc $2 rdacarrier

490 1 Face to face

504 Includes bibliographical references (page 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

ENCODING

MARC

ORGANIZATION

Control/fixed fields- carry alphanumeric data elements, used for processing machine readable records

Code and number fields- contain standard numbers, classification numbers, other codes

• 0XX fields

Variable data fields- carry alphanumeric data of variable length, contain traditional cataloging data and other useful info

• 1XX-9XX fields
• Indicators- provide additional information and greater granularity
• Subfields- provide even greater granularity

020 0061961043

020 9780061961045

040 YDXCP $b eng $e rda $c YDXCP $d BTCTA $d BDX $d OCLCQ $d SINLB $d WL8 $d OCLCO $d ZGH $d NYP $d FOLLT $d NOC

100 1_ Sutton, Benn, $e author.

245 10 Hedgehug’s Halloween / $c created & illustrated by Dan Pinto ; written by Benn Sutton.

250 First edition.

264 _1 New York, NY : $b Harder, an imprint of HarperCollins Publishers, $c [2013]

264 _4 ǂc ©2013

300 1 volume (unpaged) : ǂb color illustrations ; ǂc 18 x 21 cm

336 text ǂ2 rdacontent

336 still image ǂ2 rdacontent

337 unmediated ǂ2 rdamedia

338 volume ǂ2 rdacarrier

…

Type a Elvl Srce d Audn j Ctrl Lang eng

BLvl m Form Conf 0 Biog MRec Ctry nyu

Cont GPub LitF 1 Indx 0

Desc i Ills a Fest 0 DtSt t Dates 2013, 2013

Fixed fields

# fields

Variable fields

https://www.oclc.org/bibformats/en/fixedfield.html

LEADER 00000cam  2200409 a 4500

008 121022t20132013nyua j 000 1 eng d

​

​

020 0061961043

020 9780061961045

040 YDXCP $b eng $e rda $c YDXCP $d BTCTA $d BDX $d OCLCQ $d SINLB $d WL8 $d OCLCO $d ZGH $d NYP $d FOLLT $d NOC

100 1_ Sutton, Benn, $e author.

245 10 Hedgehug’s Halloween / $c created & illustrated by Dan Pinto ; written by Benn Sutton.

250 First edition.

264 _1 New York, NY : $b Harder, an imprint of HarperCollins Publishers, $c [2013]

264 _4 ǂc ©2013

300 1 volume (unpaged) : ǂb color illustrations ; ǂc 18 x 21 cm

336 text ǂ2 rdacontent

336 still image ǂ2 rdacontent

337 unmediated ǂ2 rdamedia

338 volume ǂ2 rdacarrier

…

Fixed fields

# fields

Variable fields

READING THE 008 (BOOKS)

00-05 - Date entered on file (yymmdd) �06 - Type of date/Publication status �07-10 - Date 1 �11-14 - Date 2 �15-17 - Place of publication, production, or execution �18-21 - Illustrations �22 - Target audience �23 - Form of item �24-27 - Nature of contents �

28 - Government publication �29 - Conference publication �30 - Festschrift �31 - Index �32 - Undefined �33 - Literary form �34 - Biography �35-37 - Language �38 - Modified record �39 - Cataloging source 

READING THE 008 (BOOKS)

008 121022t20132013nyua eob 000 0beng d

​

• Date entered on file - Supplied by computer
• DtSt - Type of date (s = single date, t = publication & copyright date, r = reprint & original date)
• Date(s) - 1 or 2, should match 264 $c
• Place of publication - 3-letter code, should match 264 _1 $a
• Illustration information - Up to 4 letters possible
• Target audience - MUST be coded, 4 primary possibilities:

Juvenile = j Adult = e

Young adult = d General = g

​

​

READING THE 008 (BOOKS)

• Form of item
• Nature of contents - Up to 4 letters possible
• Government publication - Not shown here
• Conference publication?
• Festschrift?
• Index?
• Literary form
• Biography
• Language of resource
• Cataloging source

008 121022t20132013nyua eob 000 0beng d

READING THE LEADER (BOOKS)

00-04 - Record length

05 - Record status 

06 - Type of record

07 - Bibliographic level

08 - Type of control

09 - Character spacing

10 - Indicator count

11 - Subfield code count

12-16 - Base address of data

​

17 - Encoding level

18 - Descriptive cataloging form

19 - Multipart resource record level

20 - Length of the length-of-field portion

21 - Length of the starting-character-position portion

22 - Length of the implementation-defined portion

23 - Undefined

READING THE LEADER (BOOKS)

LEADER 00000cam  2200409 i 4500

​

• Record status (c = Corrected/revised, n = New)
• Type of record (a = Language material)
• Bibliographic level (m = Monograph/item, s = Serial/periodical)
• Descriptive cataloging form (a = AACR2, i = ISBD (RDA))

​

EXAMPLE OF MARC ENCODING

LEADER 00000cam  2200409 i 4500 

008 070323t20082008dcuab j b 001 0 eng

020 9781426302053

020 1426302053

040 DLC $b eng $e rda $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

246 3 0 Frogs

264 1 Washington, D.C. : $b National Geographic, $c [2008]

264 4 $c ©2008

EXAMPLE OF MARC ENCODING

300 31 pages : $b color illustrations, color map ; $c 26 cm.

336 text $b txt $2 rdacontent

336 still image $b sti $2 rdacontent

337 unmediated $b n $2 rdamedia

338 volume $b nc $2 rdacarrier

490 1 Face to face

504 Includes bibliographical references (page 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

THE 007 FIELD

• Must be present when applicable (electronic media)
• Generates format icons in catalog for audiovisual resources
• Enhances search and sort capabilities
• Provides computer-readable information

​

THE 007 FIELD: CD

$a = category of material

• s (sound recording)

$b = material designation

• d (sound disc)

$d = speed

• f (¼ m per sec)

$e = playback channels

• m (monaural)
• q (quadraphonic, surround)
• s (stereophonic)
• u (unknown)

$f = groove width/pitch

• n (not applicable)

$g = dimensions

• g (4 3/4 in.)

$h = tape width

• n (not applicable)

$i = tape configuration

• n (not applicable)

$j = kind of disc, etc.

• m (mass produced)
• ​

$k = kind of material

• m (plastic w/ metal)

$l = kind of cutting

• n (not applicable)

$m = special playback

• e (digital recording)

$n = capture & storage

• d (digital storage)

​

THE 007 FIELD: CD

• 007 s $b d $d f $e u $f n $g g $h n $i n $j m $k m $l n $m e $n d

​

• OR
• 007 sd fungnnmmned

THE 007 FIELD

Each type of material is different!

​

CD (music or audio book):

007 s $b d $d f $e u $f n $g g $h n $i n $j m $k m $l n $m e $n d

​

DVD:

007 v $b d $d c $e v $f a $g i $h z $i s

​

Blu-ray:

007 v $b d $d c $e s $f a $g i $h z $i s

​

E-book:

007 c $b r $d b $e n

​

Playaway:

007 c $b z $d n $e z $f a

007 s $b z $d z $e u $f n $g z $h n $i n $j n $k z $l n $m e $n u

PRACTICE

• See handout:
• Upgrade records from AACR2 to RDA
• Check MARC encoding

AUTHORITY

Linking data

USING

Name Authority Record

Fiction Book by person

Fiction Book by person

DVD of movie based on book by person

Non-fiction Book about person

Name/Title Authority Record

AUTHORITY DATA IN BIBLIOGRAPHIC RECORDS

1XX, 240, 6XX, 7XX, 8XX

NOT transcribed from the resource

Taken from the authority record

Check that the name/term matches that in the authority record

http://authorities.loc.gov

BEST PRACTICE

Always use the name as it appears in the authority record 1XX field in your bib record 1XX, 7XX, etc., field.

Even if you know an author goes by another name sometimes, or the authority record name does not match the name in the 245 $c, this is OK.

These fields must validate

Problems should be referred to the Authorities Working Group via the Cat Listserv or the Cataloging Committee: cardinalcatcommittee@gmail.com

​

AUTHORITY IN BIB RECORDS

008 070323t20082008dcuab    b    001 0 eng

020 9781426302053

020 1426302053

040 DLC $b eng $e rda $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

246 3 0 Frogs

264 1 Washington, D.C. : $b National Geographic, $c [2008]

264 4 $c ©2008

AUTHORITY IN BIB RECORDS

300 31 pages : $b color illustrations, color map ; $c 26 cm.

336 text $b txt $2 rdacontent

336 still image $b sti $2 rdacontent

337 unmediated $b n $2 rdamedia

338 volume $b nc $2 rdacarrier

490 1 Face to face

504 Includes bibliographical references (page 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

MULTIPLE AUTHORS

• First listed should be in the 1XX field, all others in 7XX fields

​

100 1 Taylor, Arlene G., $d 1941- $e author.

245 1 4 The organization of information / $c Arlene G. Taylor and Daniel N. Joudrey.

…

700 1 Joudrey, Daniel N., $e author.

NO ONE IN THE 1XX FIELD

This is OK! ☺

Happens when one person can’t be said to have created all aspects of a resource

Examples

• Music recordings, especially pop music
• Videorecordings
• Collections by more than one author (of essays, short stories, etc.)

NO ONE IN THE 1XX FIELD

245 0 0 Star wars. $n Episode VII, $p The Force awakens / $c a Lucasfilm Ltd. production ; a Bad Robot production ; produced by Kathleen Kennedy, J.J. Abrams, Bryan Burk ; written by Lawrence Kasdan & J.J. Abrams and Michael Arndt ; directed by J.J. Abrams.

…

700 1 Abrams, J. J. $q (Jeffrey Jacob), $d 1966- $e film director, $e film producer, $e screenwriter.

700 1 Kennedy, Kathleen, $d 1954- $e film producer.

…

700 1 Ford, Harrison, $d 1942- $e actor.

…

SERIES STATEMENTS

ALWAYS include these (creating access)

Recorded in two places:

• 490 field - transcribe the series statement from the resource
• 8XX field - transcribe the series statement from its authority record (if applicable)

Ties together related resources/monographs (Lonely Planet, Harry Potter, Harlequin Romance)

SERIES STATEMENTS IN BIB RECORDS

300 31 pages : $b color illustrations, color map ; $c 26 cm.

336 text $b txt $2 rdacontent

336 still image $b sti $2 rdacontent

337 unmediated $b n $2 rdamedia

338 volume $b nc $2 rdacarrier

490 1 Face to face

504 Includes bibliographical references (page 30) and index.

520 Learn about the world of frogs.

650 0 Frogs $v Juvenile literature.

830 0 Face to face with animals.

SUBJECT HEADINGS

LCSH

LCGFT

SUBJECT ANALYSIS VS. BIBLIOGRAPHIC DESCRIPTION

Bibliographic Description

Physical description (Carrier)

• Primarily Manifestation-level

Surrogate record creation

RDA rules

​

Subject Analysis

Content

Work-level

Subject headings & Classification numbers

LCSH, Sears, etc. + LCC, DDC, etc.

​

USING

Subject Authority Record

Fiction Book about Subject

Non-fiction Book about Subject

DVD about Subject

Non-fiction Book about Subject

DIFFERENT TYPES

Subject Headings- What the resource is ABOUT

• Library of Congress Subject Headings
• Especially good for non-fiction materials
• The first listed subject heading is the most important and the one classification (Dewey) is based on

​

Genre/Form Headings - What the resource IS

• Library of Congress Genre/Form Terms
• Especially good for fiction materials, video recordings, and music recordings

​

NC Cardinal Cataloging Best Practices for Subject and Genre/Form Headings

DIFFERENT TYPES

Library of Congress Subject Headings (LCSH)

• Favor these!
• 6XX #0 Heading.

Library of Congress Genre/Form Terms (LCGFT)

• Favor these!
• 655 #7 Heading. $2 lcgft

Many others

• LCSH for Children’s Resources - delete
• Sears - delete
• Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc. (GSAFD) - evaluate

EXAMPLE OF SUBJECT & GENRE/FORM HEADINGS

245 0 0 Star wars. $n Episode VII, $p The Force awakens / $c a Lucasfilm Ltd. production ; a Bad Robot production ; produced by Kathleen Kennedy, J.J. Abrams, Bryan Burk ; written by Lawrence Kasdan & J.J. Abrams and Michael Arndt ; directed by J.J. Abrams.

…

600 1 0 Skywalker, Luke $c (Fictitious character) $v Drama.

…

650 0 Life on other planets $v Drama.

…

655 7 Science fiction films. $2 lcgft

655 7 Video recordings for the hearing impaired. $2 lcgft

…

REPETITIVE SUBJECT HEADINGS

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

…

650 0 Frogs $v Juvenile literature.

650 1 Frogs.

CREATING SUBJECT & GENRE HEADINGS

Look at what others have done! (LC, UNC, WorldCat)

https://classificationweb.net

• Available for a fee
• Up-to-date, relatively easy to navigate
• Includes subject vocabulary, names, geographic locations, genre-form terms, and other LC vocabularies

http://authorities.loc.gov

• Free
• Up-to-date, relatively easy to navigate
• Has most vocabularies on classification web

http://id.loc.gov/authorities/genreForms.html

• Free
• Up-to-date, relatively easy to navigate
• Similar to authorities.loc.gov but with easy access to genre/form terms

DEWEY CLASSIFICATION

Another type of subject access

Often linked to first subject heading

Number may be found in field 082

If not supplied, use appropriate resources to create a number

Cutter numbers

• Honing in on a spot on the shelf
• Follow local practices

DEWEY NUMBER SUPPLIED

040 DLC $b eng $e rda $c DLC $d IG# $d BAKER $d BTCTA $d GSN $d UKM $d YDXCP

082 0 0 597.89 $2 22

100 1 Moffett, Mark W., $e author.

245 1 0 Face to face with frogs / $c by Mark. W. Moffett.

CREATING DEWEY NUMBERS

Look at what others have done!

Print version

WebDewey at http://connexion.oclc.org

• Available for a fee
• Up-to-date and easy to use

http://www.librarything.com/mds/9

• Free
• Good source for building simple numbers up to about 1 decimal

PRACTICE

See handout:

• Check all linking fields (authorized names, preferred titles, subject headings, genre/form headings)
• Delete appropriate repetitive subject headings
• Check the Dewey number for the nonfiction books

WORKING WITH RECORDS

BEST PRACTICE: SINGLE BIB RECORD FOR BOOKS

Do use a single bibliographic record for books when content is exactly the same to combine:

• Hardcovers, trade paperbacks, and mass market paperbacks
• Different publishers and pub dates
• Differences in shape, size, and pagination
• Autographed books (a copy note can go on the item record)

​

Do NOT use a single bib record for books when the items differ from one another in the following ways:

• Editions with different content (i.e., Special edition vs. No edition statement, First edition vs. Second edition or revised editions)
• Different print sizes (i.e. Large print or Larger print vs. regular print vs. something without print size labelled) {Follow the specific large print recommendations in the NC Cardinal MARC Templates when applicable.}
• Classics that include a special foreword or analysis vs. Classics without this additional material
• Illustrated editions vs. text-only editions
• Different illustrator or translator
• Different format (i.e. E-book vs print material)
• In these scenarios, a separate bib record is required.

BEST PRACTICE: SINGLE BIB RECORD FOR AUDIOBOOKS

Audiobooks with the exact same content and in the same format should be combined on the same bibliographic record, even if non-content features such as publisher or distributor differs. The intention is for the NC Cardinal catalog to be as patron friendly as possible to simplify searching, even in cases where official cataloging rules might recommend creating multiple separate records.

Do use a single bibliographic record for audiobooks when content is exactly the same:

• Same narrator
• Length of recording is identical
• Same number of discs
• Same format

​

If the item you have in hand matches an existing record in NC Cardinal in terms of the content, but has a different publisher or distributor, you can attach your item to the existing record.

• Add an 028 (with a $q note with the name of the entity responsible for the item in hand) even if 264 lists a different publisher.
• Do NOT add another 264 2 for distributor.
• ​

BEST PRACTICE: SINGLE BIB RECORD FOR AUDIOBOOKS

​

Do NOT use a single bib record for audiobooks when the items differ from one another in the following ways:

• Different narrator
• Abridged vs unabridged
• Additional special content (e.g. bonus disc, interview with author, etc.)
• Different recording length or number of discs
• Different format (e.g. MP3 vs standard audio CD vs e-audio)

​

In these scenarios, a separate bib record is required.

​

• ​

LARGE PRINT BOOKS

Large Print = Larger Print

Make sure this information appears in the record

• GMD [large print]
• 250 edition statement, usually $aLarge print edition.
• 340 $nlarge print $2rda
• Fixed fields; especially Form = d

Do NOT use a non-large print record for a large print book

BEST PRACTICE: MULTIPLE FORMATS

Never convert a record from one material type to another.

• Print book ≠ Audio book
• DVD ≠ Blu-ray

Strip inappropriate ISBNs (for different formats) from vendor records.

​

MULTI-VOLUME/MULTI-PART SETS - Monograph Parts

For resources made up of multiple volumes/parts that have a defined end

Examples: encyclopedia, DVD set

Catalogers can label items more precisely by using monograph parts.

Patrons can enjoy more flexibility when placing holds on multi-part items.

MULTI-VOLUME/MULTI-PART SETS: HOW IT WORKS

The set serves as a title/bibliographic record

Each part is listed separately, and each can be checked out, placed on hold, etc., singly

Use 1 record for each season

Use NC Cardinal-prescribed vocabulary

​

Multi-disc set example:

​

Disc 1 Library A

Disc 2 Library B

Disc 1-3 Library C

Disc 1-5 Library D

MAGAZINES

For resources with regularly-released volumes that have no set ending date

Only ONE bibliographic/title record for a magazine

• Do NOT create a new record for each year, volume, name change, or other artificial subdivision

Each new issue cataloged as a volume in the serial record

GRAPHIC NOVELS

Do NOT catalog as multi-volume sets

Catalog each item separately

Include a series statement in the 490 + 8XX

BEST PRACTICES: E-RESOURCES

Bibliographic records for electronic resources (i.e. e-books, e-audiobooks, e-videos) that require authentication through another website should never have physical holdings attached; they should include an 856 field with $y link text showing the vendor/group (i.e. e-inc, ncdigital) for batch import of e-resources.

Always delete 856 fields that do not link to the actual resource (e.g. an e-book)

• Some records may contain 856 fields with supplemental links for anything from a table of contents to a thumbnail image. These links are sometimes broken and often do not stay up-to-date so should be stripped out.

HOWEVER, some bibliographical records for physical holdings may have 856 links to digital pdf versions of the print resource. In this case, do not delete the 856 field(s). You do not have to include the $y.

​

WRAPPING UP

BEST PRACTICES

Understand the basic differences between RDA and AACR2.

Understand the differences between subject and genre/form headings.

Understand the component parts that make a good catalog record.

Always examine a record for accuracy, no matter who created it.

Understand the differences between monographs (single-unit resources), monographic sets, serials, and series.

Take time to examine coded information in the 008, 007, and similar fields, as this affects display, search, sort, and index functions in the ILS.

Consult the NC Cardinal Cataloging Best Practices knowledge book for detailed instructions and guidance.

PREPARING FOR THE ASSESSMENT

Study the NC Cardinal Cataloging Best Practices knowledge book.

Remember that the assessments are open book.

Familiarize yourself with what good RDA records look like.

Examine the similarities and differences among catalog records for different types of resources (i.e. books, e-books, audio books).

Evaluate catalog records for accuracy, and fix errors.

Familiarize yourself with the fixed fields grid (Leader & 008) and the 007.

Examine subject and genre/form headings in catalog records.

BIBLIOGRAPHIC CATALOGING IN NC CARDINAL

Dr. Sonia Archer-Capuzzo

smarcherdma@gmail.com