Microsoft Word �

Dr. Sangeeta Arora � (HOD, P.G dept of computer science & IT)�

How to Change Font

Word 2016 provides a variety of other fonts you can use to customize text and titles.

1. Select the text you wish to change.

How to Change Font (Cont.)

2. On the Home tab click the drop-down arrow next to the Font box. A menu of font styles will appear.
3. Move the mouse over the list of font styles, then select the font you would like to use

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4. The font will change in the document.

Changing Font Size

1. Select the text you wish to change.

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Changing Font Size (Cont.)

2. Select the desired font size formatting option

Font size drop-down arrow: On the Home tab, click the Font size drop-down arrow. A menu of font sizes will appear. When you move the mouse over the various font sizes, a live preview of the font size will appear in the document.

Font Color

1. Select the text you wish to change.
2. On the Home tab, click the Font Color drop-down arrow. The Font Color menu appears
3. Move the mouse over the various font colors. A live preview of the color will appear in the document.

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Font Color (Cont.)

4. Select the font color you wish to use.

The font color will change in the document.

Highlight Text

Highlighting text can be useful when marking important text in your document.

1. Select the text you wish to highlight.

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2. From the Home tab, click the Text Highlighter Color drop-down arrow.

3. Select the desired highlight color.

Bold, Italic, and Underline

1. Select the text you wish to change.
2. On the Home tab click the Bold (B), Italic (I), or Underline (U) command in the Font group.

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3. The selected text will be modified in the document.

Changing Text Alignment

1. Select the text you wish to modify.
2. On the Home tab, select one of the four alignment options from the paragraph section

Align Text left

Center

Align Text Right

Justify

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Page Orientation

To change page orientation:

1. Select the Page Layout tab.
2. Click the “Orientation” command in the Page Setup Section.

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3. A drop-down menu will appear. Click either “Portrait” or “Landscape” to change the page orientation.
4. Once one is selected the page will change.

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Changing Page Size

To change the page size:

Word has a variety of predefined page sizes to choose from.

1. Select the “Layout” tab, then click the “Size” command.

2. A drop-down menu will appear. The current page size is highlighted

Backstage View

Backstage view gives you various options for saving, opening a file, printing, and sharing your document.

To access Backstage view:

1. Click the file tab on the Ribbon. Backstage view will appear.

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Backstage View (Cont.)

New Document

To begin a new project in Word

1. Select the file tab. Backstage view will appear.

2. Select New, then click a template.

3. A new, document will appear.

How to: Open an Existing Document

1. Navigate to Backstage view, then click Open.

2. Choose “Browse”

How to: Open an Existing Document (Cont.)

3. The Open dialog box appears. Locate and select your document, then click Open.

Save and Save As

In Word there are two says to save a file, SAVE and SAVE AS.

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SAVE is used when a document is open or edited to save what you are working on.

SAVE AS is used to save the document to a location and change the name of the document.

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It is important to save your document whenever you start a new project or make changes to an existing one. Saving early and often can prevent you work from being lost. You will also need to pay close attention to where you save the document so it will be easy to find later.

To Save a Document

1. Locate and select the Save command on the Quick Access toolbar.

2. If you are saving the document for the first time Save As will appear in Backstage view.

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3. You will then need to choose where to save the file and give it a file name.

To Save a Document (Cont.)

4. The Save As dialog box will appear. Select the location where you wish to save the document.
5. Enter a file name for the document, then click Save.

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How To: Export Word to PDF

1. Click the File tab to access Backstage view.
2. Click Export, then select Create PDF/XPS.

How To: Export Word to PDF (Cont.)

3. The Save As dialog box will appear. Select the location where you wish to export the documents, enter a file name, then click Publish.

Exporting to Other File Types

A file can also be exported to Word 97-2003 doc, or a plain-text version

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1. Click the file tab to access Backstage view
2. Click Export, then select “Change File Type”

Exporting to Other File Types (Cont.)

3. Select a file type, then click Save As.

Select a common file type, then click “Save As” to export

Exporting to Other File Types (Cont.)

4. The Save As dialog box will appear. Select the location where you wish to export the document, enter a file name, then click Save.

Exporting to Other File Types (Cont.)

Exporting to Other File Types (Cont.)

You can also use the Save As type: drop-down menu in the Save As dialog box to save documents in a variety of file types.

Exporting to Other File Types (Cont.)