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Chabot Parents Club

MARCH GENERAL MEETING

March 4, 2025

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Meeting Agenda -

March 4th @ 6:30pm

  • Welcome

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  • Regular Business
    • Principal’s Report

-Scan QR code

    • Approval of Feb 2025 Minutes
    • Exec Board & Dr. H Mtg

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  • Treasurer’s Report
    • Updates

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  • Upcoming Events
    • Coffee Meetup
    • STEAM Night
    • Book Fair

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  • Restaurant Fundraiser
  • Tigerthon
  • Green Ribbon Info
  • Chabot Musical Info
  • 2025 - 2026 Nominations

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Regular Business

  • Principal’s Report: Dr. Hosseini
  • Approval of February 2025 Meeting Minutes
    • 1st Motion: “I move to approve the February Meeting Minutes.”
    • 2nd Motion: “I second the motion.”

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Exec Board & Dr. H

Monthly Meetings Update

Last meeting was on February 3; next meeting is on March 7

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  • May is National Speech, Language, and Hearing month - Kristin Shellhammer approached us to help with a screening of “Out of My Mind” (airing on Disney+) for Chabot families in May - promotions, snacks, ideas
  • Lion Dance Assembly - discussion of having CPC pay for the Lion Dance Assembly - board members in attendance approved the spend ($650) from our Discretionary funds pot
  • Multicultural Event - discussed having a Multicultural after-school event next school year, with families providing foods, other cultural activities, etc., an Epcot type experience. Dr. H asked if that’s something CPC would consider funding. Board said we absolutely will add to next year’s proposed budget, that we can use for events like this and the Lion Dance assembly, or other events/assemblies in the future
  • Discussed Spring Book Fair 2026 - Dr. H requested that we avoid the last week of April due to state testing that happens in the library (book fair since booked for week of 4/13/26)
  • Storage/shipping container - CPC is trying to get more of the shipping container back for our use (currently Coach Cerda/PE is using almost half); ongoing discussion; an armoire/chest has been removed recently to free up some additional space for CPC. There is an issue with space on campus in general, so we don’t want to take space away from Cerda. Dr. H is going to find out if we can have space on campus for an additional storage unit for CPC, and how much space (we will then present proposal for purchase)

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Past meeting discussions have included: New speaker system for Friday Flag; Chabot Office Technician Position (Genna) for this year and moving forward; 5th grade tile project; rescheduling STEaM event; PlayCV; playground equipment; status of removal of furniture by Gate 5; Hands on Science (TK-3); Funds process

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  • Photo Booth Rental (+$225) - from Berkeley Real Estate Alumni Association

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  • National Park Mystery Series (3-5) ($287) - the books have come in and have been delivered!

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  • Scholastic Dollars ($200) from the fall book fair that we gave to Mrs. Newlin to spend for new books for the library!

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  • Local Venue (+$3,443.10 raised so far - $443.10 over budget and we raised $241.61 from Chipotle, which we don’t have yet!)

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  • Family Dance (+$1,515.00) and HUGE

thanks to Tim & Erin Fritts for organizing

this event!

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  • Silent Auction (+$3,941.41) and HUGE

thanks to Theresa Lee, Ashley Ackerman

& Erin Weldon for running the Auction

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2024-2025 Budget Update

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Budget Related Questions?

Julia Valencia

treasurer@chabotparentsclub.org

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  • Submit any reimbursement requests, with receipts, to Julia, using this form
  • Don’t forget to submit your reimbursement requests within 30 days of the event/activity your purchase was for! If you missed the deadline and would like a donation receipt instead, let me know
  • Checks can be issued at Parents Club meetings unless otherwise requested

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Fundraisers

Thank you for dining at Chipotle for last month’s fundraiser!

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March 24th

MORE INFO TO COME

DINNER

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DESSERT

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Fundraisers

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Upcoming Events: March

Coffee Meetup ~

Friday, March 21st

Come mingle and enjoy a beverage and pastries on us!

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Thank you Katie DelaRiva for setting up the coffee & pastries from Peet’s Coffee!

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Join the Planning Committee

  • When: March 14th, 2025
  • Time: 5-7PM

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🎉Committee Shoutout 🎉

Wendy Hanh, Robin Wadsworth,

Ashley Ackerman, Karin Ghaderi

Kyle Pace, Aileen Cua

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Volunteers:

  • Sign Up Genius Link

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Upcoming 2025 Event: STEAM Night

Interested? Feedback is also welcome!

  • Email: science@chabotparentsclub.org

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Book Fair

Join the Planning Committee

  • When: Setup March 14th and Teacher Preview
  • Open: March 17th - March 21st
    • Monday 3-6
    • Tuesday 8-9, 1:45-2:45 (TK & K only), 3-4 (all)
    • Wednesday 3-6
    • Thursday 3-7 (Open House 6-7)
    • Friday 2-5

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🎉Committee Shoutout 🎉

Anna Loscutoff, Narges Dillon

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Volunteers:

  • Sign Up Genius Link
  • Earn 20% off!

How generous of you all!

Every students gets to spend $10

Every teacher gets to spend $100

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Earth Day

is coming!!

April 26th, 2025

9:00 am - 1:00 pm

Green Ribbon at Chabot

- Green Team

- Activities

- Education

Accomplishments

- 89% diversion

- 38 additional activities

- $1,690 earned

- greener habits

SB 1383

- By 2020, reduce organic material we send to the landfill by 50%

- By 2025, reduce organic material we send to the landfill by 75%

- By 2025, we will recover 20% of currently disposed edible food for human consumption

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Tigerthon 2025!

Join the Planning Committee

  • When: May 2nd, 2025
  • Time: 2-6PM

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🎉Committee Shoutout 🎉

Theresa, Lee, Anna Loscutoff, Nicole Garibaldi, Chelsea Anderson and MORE Needed!!!

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Volunteers:

  • Sign Up Genius Link
  • Family Sponsorships
  • Business Sponsorships
  • Volunteers
  • Prizes
  • And MORE….

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Interested? Feedback is also welcome!

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Chabot Musical

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  • Show Dates
    • March 6 - Who Cast
    • March 7 - You Cast
    • March 8 - Who Cast
    • March 12 - You Cast
    • March 13 - Who Cast
    • March 15 - You Cast

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Castro Valley Educational Foundation

This event is designed to bring together and celebrate the CVUSD community by allowing attendees to enjoy specialty foods and drinks from local eateries. The proceeds from this event will go towards Wellness programs across all CVUSD schools.

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CVEF is asking for auction basket donations. **If anyone would like to donate a basket on behalf of Chabot, here are the details and examples. Thanks in advance!

The contents of the baskets should be around $50 and are due by Friday, March 28th. Below are some examples of auction baskets:

-Beach day basket

-Tea or coffee basket

-Chocolate basket

-Picnic basket with goodies

-Furry friends basket (dog, cat, hamster…etc)

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2025 - 2026 Nominations

NEED NOMINATIONS for Executive Board ~

BY MARCH 31st to have a slate presented in April

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Executive Board (Member vote required)

  • President (can be Co-President role)
  • Vice President
  • Treasurer
  • Vice Treasurer
  • Secretary

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General Board (Votes not needed)

  • Parliamentarian
  • Information Technology (IT) Coordinator
  • Membership Coordinator
  • Hospitality Coordinator
  • Room Parent Coordinator
  • Social Media Coordinator
  • Fundraising Chair(s)

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Help us grow our community, learn from other Board members, contribute your ideas, help execute events WITH A TEAM, read more descriptions here:

Chabot Parents Club ByLaws

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Email: board@chabotparentsclub.org

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Volunteer Opportunities

Check out the Sign Up Genius for ALL of our volunteer opportunities throughout the year!

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Questions?? email us:

board@chabotparentsclub.org

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We need help with….

  • Earth Day Coordinator
  • Photobooth Team
  • Tigerthon
  • 5th Grade promotion setup/cleanup

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CVUSD Board Meetings

  • March 12th & March 26th
  • 6-10pm
    • Zoom Link
    • Let your voice be heard!

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Visit CVUSD Website for more information

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Chabot Parents Club

ETSY SHOP

is open for business!

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If you have any ideas, wants or suggestions for items you’d like to see or purchase, let us know!

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Chabot Parents Club

CONNECT with US!

LinkTree:

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Tiny URL:

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Cub Scouts

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Field Trip Funding Process

INFO FOR TEACHERS (AND FYI FOR PARENTS)

Field trip request form submitted to Dr. H & Shannon at least 60 days prior* to requested Field Trip.

APPROVED by Dr. H

If funding is needed from Parents Club to pay venue/business directly

If a teacher had to make a personal payment for a deposit to secure a field trip and needs reimbursement

Shannon sends info on field trip (teacher, class, location, cost, etc.) to Treasurer of PC

PC issues check to Chabot Elementary & Shannon submits request to the District with proof of funds

PC is out at this point, and payment for the field trip is handled by the district with funds provided by PC

Teacher submits a reimbursement request directly to Shannon (not to exceed $300)

PC issues check to Chabot Elementary so that Shannon can process the reimbursement to the Teacher through the district, and PC is out of the process

The district has certain policies in place for field trips and other things “sponsored” by Parents Clubs/PTAs. We are meeting with Dr. H and Shannon at least once per month to make sure we are doing what we need to do to work with the district and follow proper procedures. There are timing issues with field trips in particular, which is why the request needs to get to Shannon ASAP (whether the field trip is funded by PC or not!)

*or as soon as possible!!

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Girl Scout Activities

Development & Training:

  • Camping & Camp Skills
  • First Aid Training
  • Finance and Budgeting
  • Entrepreneurship

Events:

  • Hiking
  • Ice Skating
  • Bouldering
  • Movie Nights
  • Aran’s Art Studio
  • Great America Girl Scout Day
  • Hayward Shoreline & Sulfur Creek Naturalist Program
  • Castro Valley Light Parade
  • Rowell Ranch Rodeo Parade
  • Local Spring & Summer Day Camps

Girl Scout Exclusive Events

  • BroadwaySF, The Tech, Hiller Aviation Museum, Children’s Creativity Museum

Girls Scout Exclusive Overnight Events:

  • Cal Academy of Sciences Overnight
  • Chabot Space and Science Center Overnight
  • Santa Cruz Beach Boardwalk Overnight

Philanthropy:

  • Forestr, Paws That Matter, Ronald McDonald House Charity, Hayward Humane Society

And so much S’More!

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Join Girl Scouts!

Interested in starting a troop or joining the membership waitlist? Contact: Lauren Pace laurenlovesgirlscouts@gmail.com

Opportunities to:

  • Start a troop
  • Make new friends
  • Learn new skills
  • Build confidence
  • Go on an adventure
  • Help the community

Building girls of courage, confidence, and character.

Upcoming Fall Activities:

  • Back to Troop Event
  • Girl Scouts Love State Parks
  • Camporee
  • Fall Sales Program
  • Castro Valley Light Parade
  • One Warm Coat Drive
  • Holiday Craft Fair

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