WELCOME
TO
DIGNITARIES
&
POLLING PARTIES
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Attend
all rehearsal
and
Training
Classes
Modus
operandi
of
EVM
Clarification
of
doubts
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
DUTIES AND FUNCTIONS OF POLLING OFFICERS
I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.
II. ON THE DAY PREVIOUS TO POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
ELECTRONIC VOTING MACHINE
CONTROL
UNIT
BALLOTING
UNIT
MOST IMPORTANT POLLING MATERIALS
CU and BU (2 Sets) of the Booth
Marked copy of Electoral roll- 03 copies
Register of Voters (Form 12)
Voters Slip
Tendered Ballot paper ( Chairman & Ward Member)
Arrow cross mark
Self inking pad
Metal seal
Copy of specimen signature of
candidate / designated agents
MOST IMPORTANT POLLING MATERIALS
Form -18 (app. 10 copies)
Mock Poll Seal (PO Seal)
ID cards/passes for Polling Agents
Various Envelopes for papers to be arranged
MOST IMPORTANT POLLING MATERIALS
Paper seal
ABCD Strip Seal
Address tag
Special tag
Presiding Officer’s Diary, Declaration etc.
Control Unit No.__________________________________________________
Checking of Voting Machine
Name of Municipal Council: ______________________________
President or Member of Ward/ Constituency No. ______________
Serial no. and Name of Polling Station where used: ___________
The address tag for Control Unit of EVM contain the
following particulars:-
Date of Poll __________________________________________
At each polling station, there shall be set-up of Two
Separate Voting Compartments in which the Voters can
record their votes free from observation. Each EVM used
(for the voting of President and Ward Member) shall
have a Control Unit and a Balloting Unit.
Ballot Unit No.__________________________________________________
Checking of Voting Machine
Name of Municipal Council: ______________________________
President or Member of Ward/ Constituency No. ______________
Serial no. and Name of Polling Station where used: ___________
The address tag for Balloting Unit of EVM contain the
following particulars:-
Date of Poll __________________________________________
The Polling parties are requested to check the list of
Contestants both for Chairman& Ward Member & will
match with the list placed on each BU
6. ARRANGEMENT OF POLLING STATION
a. Set up of Polling Stations
Political Slogans Photos of Political Leader etc
should be removed
b. Set up of Voting Compartment
c. Display of Notices.
II. ON THE DAY PREVIOUS TO POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
The Complete Polling party for these elections consists
of 5 Members including Presiding Officer, APO and Polling
officers.
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURES
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER
DUTIES AND FUNCTIONS OF POLLING OFFICERS
4th POLLING OFFICER
1ST POLLING OFFICER
In charge
of
marked copy
Verification
of identity
of Electors
Read out
serial No
and entry of the
elector in the
electoral roll
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1ST POLLING OFFICER
Marking
in the
Photo
Electoral
Roll
PB
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2nd POLLING OFFICER
Issuance
of
Voters
Slip for CU1
&
CU2
In charge of
Register
of
Voters
In charge
of
indelible ink
Obtain
Signature or
Thumb
Impression
of each
elector
From the upper tip of the nail to the
bottom of the 1st joint
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2nd POLLING OFFICER
In charge of
Register
of Voters (Form 12)
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
VOTER'S SLIP
"Serial No. of elector as per Col. (1) of the Register of voters………..………
Serial No. of elector as entered in the electoral roll ………………................
Initials of Polling Officer ……………………………………………….…………
These Voter's Slips will be got printed by the Returning Officer in a paper of half the dimension of a post-card and will be supplied to you, as one of the items of polling materials, in stitched bundles of hundred slips and/ or fifty slips each, having regard to the number of electors assigned to you polling station.
In charge
of
Control
Unit 1
(used for
Chairman)
Ensuring
indelible
ink mark
He will also sign the Voter Slip issued by Polling
Officer 2 after giving balloting Unit 1 for casting the vote
3rd POLLING OFFICER
Activating
the
Balloting
Unit 1
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
In charge
of
Control
Unit 2
(used for Ward
Member)
Ensuring
indelible
ink mark
He will kept the Voter Slip in the envelope signed by Polling
Officer 3 after giving balloting Unit 2 for casting the vote
4th POLLING OFFICER
Activating
the
Balloting
Unit 2
1. Assignment of Duties to Polling Officers
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Appointment letter in Form No.2
Appointment by candidate or his designated agent
Revocation by candidate or his designated agent
Compare specimen signature in case of any doubt
Pass for polling agents
2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Pass for polling agents
2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Polling Agent Movement Sheet
2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Seating of polling agents
1. Candidates of recognized National Parties
2. Candidates of recognized State Parties
3. Independent candidates
2.Appointment of Polling Agents
DUTIES AND FUNCTIONS OF POLLING OFFICERS
1. Assignment of Duties to Polling Officers
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
3. Preparation of EVM
Press the latch
Pull out the cover
Connect cable
from BU to BU
Interface with
Red and Black
latches
3. Preparation of EVM
The permanent
Cable connected
With BU is to
be connected to
Control Unit (CU)
of EVM
3. Preparation of EVM
2 separate
CU & BU units will be
Used for casting the
Vote for Chairman of
Council &
Ward Member
Switch on
Power
using
Toggle
Switch
3. Preparation of EVM
Close the
Rear
Compartment
3. Preparation of EVM
1. Assignment of Duties to Polling Officers
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
MOCK POLL
Set to
zero (0)
by clearing
the machine
Press “Ballot” button.
Busy lamp in the
display section will glow
RED Simultaneously,
the ready lamp in the
balloting unit will also
start glowing GREEN
Ask
any polling agent
to press any of the
candidate’s button
on the balloting
unit
Then the
ready lamp
on the
balloting unit
will go off.
MOCK POLL
Simultaneously
the candidate’s lamp
near the button
will start
glowing RED
Also a
‘beep’
sound will be
heard from the
control unit
MOCK POLL
The mock poll should be
conducted with the polling agents
voting at random for each of the
contesting candidates.
A total of at least 50 votes should be
polled in the mock poll.
MOCK POLL
After a few
seconds, the red
light near
the Candidate’s name,
red light in the
busy lamp
and the beep
sound
will go off
This indicates
the recording
of vote in the
Control Unit
MOCK POLL
Repeat
the process with
the remaining
agents
Press
“Total” button
for tallying the
total votes
polled
At the end of
mock poll,
press “CLOSE”
button
MOCK POLL
Next press
“Result”
button
Then
the display
panel
will show
the result
Next press
“Clear” button
and show
the count zero (0)
to the agents
Certificate
of
Mock poll
MOCK POLL
2 Mock Poll certificate copies
will be prepared (each for
Chairman of Council and Ward
Member). One copy will be
Submitted with file and one
copy handover to Sector Officer
/Supervisor
Certificate of Mock poll
Certificate of Mock poll
1. Assignment of Duties to Polling Officers
2. Appointment of Polling Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM
III. BEFORE COMMENCEMENT OF POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS
Signatures of
Presiding Officer
and Polling Agents
on the paper seal
Verification of
signatures
of agents.
SEALING OF EVM
Fixing of
Green
Paper Seal
SEALING OF EVM
Front side
Back side
Signature
of PO and
Candidate
or Agent
Special Tag
Should be
sealed
using
Twine thread
SEALING OF EVM
Closing and
Sealing of
outer cover of
result section
Attach
address tag
SEALING OF EVM
Name of the Municipality Corporation .......……………..…….
Mayor / Member of Ward No ........................………………..
Control Unit No. ................................................
Serial No. and name of polling station where used.......................................................
Date of poll.........................................................
Strip seal
A
B
D
Front side
C
Back side
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
Fixing of strip seal
SEALING OF EVM
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.12
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL
1.Commencement of poll
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence
h. Entry of voters to PS to be regulated
IV. DURING THE POLL
1.Commencement of poll
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers
2. Admission into the Polling Station
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Visit Sheet
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
1.Commencement of poll
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
IV. DURING THE POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
a. Declaration of Elector about his age
Obtain
declaration
as in annexure 7-
Age Deceleration
Form
Inform the
penal provision in
section of State Election
Commission (SEC)
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
b. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section of SEC
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
c. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section of SEC
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
d. Other offences
Disorderly conduct in or near PS
Misconduct at the PS
Failure to observe procedure for voting
Illegal hiring or procuring of conveyance
Breaches of Election duty
Going armed to or near PS
Booth capturing
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
d. Other offences
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Tendered Votes
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
It may happen that a person presents himself at the polling station and seeks
to vote representing himself to be a particular elector and you find that another
person has already voted as such elector.
You shall keep a correct account of all ballot papers (i) received for use as
tendered ballot papers, (ii) issued as such to electors, and (iii) not used and
returned, in Item 8 of Part I of Form 18.
In such a case you shall satisfy yourself about the identity of that person to be
the elector concerned
If you are satisfied about the identity of the elector on his satisfactorily answering
such questions relating to his identity as you may ask and presenting the
documents proving his identity, you shall allow the elector concerned to vote by
means of a tendered ballot paper, but not through the voting machine.
Tendered Votes
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
You shall also maintain complete record of the electors who have been issued
with tendered ballot papers, in Form 5 You shall also obtain the signature
or thumb impression of the elector in Column (5) of Form 5 before delivering
a tendered ballot paper to him.
While delivering a tendered ballot paper to the elector, you shall also supply an
inked arrow cross mark rubber stamp to him. This stamp is the same which
was used for marking ballot papers in the conventional system of voting using
ballot papers and ballot boxes for the purpose. This stamp will be supplied as
one of the items of polling materials for use at the polling station.
Tendered Votes
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
The elector will then fold the tendered ballot paper and after coming out of the
Voting Compartment hand it over to you.
On receiving the tendered ballot paper, the elector concerned will go into the
Voting Compartment and will mark his vote on the ballot paper by putting the
cross mark on or near the symbol of the contesting candidate of his choice by
means of the arrow cross mark rubber stamp.
The Presiding Officer shall keep all the tendered ballot papers and the list of
such tendered ballot papers (Form 5) in a cover specially provided for the
purpose and seal the cover at the close of the poll.
2 copies of the list of used tendered ballot papers will be
prepared (each for Chairman of Council and Ward Member).
These copies will be submitted in Statuary envelope.
Tendered Votes
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Visually Impaired Voter- Blind & Infirm- Form 4
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Visually Impaired Voter- Blind & Infirm- Form 4
Challenged Votes- Form 3
Challenge
Fee
Rs. 5/-
Summary
Enquiry ca be
conducted by
PO
Burden of
Proof- Proof is to
be submitted by
Challenger
Return/forfeiture
of
challenge fee, if
not proven.
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Challenged Votes- Form 3
4. Other important functions
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Announce
the fact a
few minutes
before the
hour
appointed
CLOSING HOUR
Permit
Electors
present
at the
PS at the
hour
appointed
Distribute
slip
with
signature
in full.
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Press “close”
button of CU
Show the
“total”
in the CU and
record in 18
CLOSING OF EVM
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Supply
attested
copies
of 18 to
Polling
Agents
Closing of
Voters
Register
(12)
CLOSING OF EVM
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
2 copies of Form 18 will be prepared (each for Chairman
of Council and Ward Member). One copy will be submitted
with file and one in sealed envelope.
Form 18
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
DECLARATION
AT THE END
OF THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
V. END OF THE POLL
Place each Control Unit,
and Balloting Unit in their carrying cases, close and
seal with the Address tag
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
CU Case
BU Case
SEALING OF ELECTION PAPERS
1. Cover
containing
Form 18
2. Cover
containing
Declaration
of PO
3. PO’s Diary
(The above covers should be sent separately along
with the EVM to the receiving centre)
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Prepare Presiding Officer Dairy (containing information of each
point regarding separately each for Chairman of Council and
Ward Member) will be prepared. The PO dairy will be submitted
in File.
IMPORTANT PAPERS, DOCUMENTS AS WELL AS
Envelopes (Sealed/ Open)
TO BE SUBMITTED BY THE POLLING PARTIES
IMPORTANT PAPERS, DOCUMENTS AS WELL AS
ANNEXURES TO BE SUBMITTED BY THE POLLING PARTIES
1. Presiding Officer Dairy (Duly no.). Prepare Presiding Officer Dairy
(containing information of each point regarding separately each for Chairman
of Council and Ward Member) will be prepared. The PO dairy will be submitted
in File.
2. Form for Account of Votes recorded (Form 18) (One form file
+ One form in the cover with EVM + one form handover to agent.
The following documents (File) and Sealed Envelopes are to be
submitted alongwith twoSealed EVM Machine (CU, BU) at the
deposition Counters:-
3. Mock Poll Certificate (One Mock Poll certificate handover to
Sector Supervisor after Mock Poll)
2 Mock Poll certificate copies will be prepared (each for Chairman of Council and Ward Member). One copy will be submitted with file and one copy handover to Supervisor.
2 copies of Form 18 will be prepared (each for Chairman of Council and Ward Member). One copy will be submitted with file and one in sealed envelope.
File (1 to 4)
The following documents (File) and Sealed Envelopes are
to be submitted alongwith the Sealed EVM Machine (CU,
BU, VVPAT& VVPAT Battery) at the deposition Counters:-
IMPORTANT PAPERS, DOCUMENTS AS WELL AS
ANNEXURES TO BE SUBMITTED BY THE POLLING PARTIES
File (1 to 4)
7. Polling Agent/ Relieving Agent Movement Sheet
6. Format for Account for entry passes issued to Polling Agents
5. Log Book of Bus (In charge of Bus)
4. Visit Sheet
Presiding Officer Diary
Presiding Officer Diary
Presiding Officer Diary
Form 18- Counting of Votes recorded
Visit Sheet
Pass for polling agents
Polling Agent Movement Sheet
Certificate of Mock poll
Certificate of Mock poll
Certificate
of
Mock poll
MOCK POLL
2 Mock Poll certificate copies will be prepared (each for
Chairman of Council and Ward Member). One copy will
be submitted with file and one copy to be Handover to
the Sector Officer/ Supervisor .
Log Book of Bus in custody of Bus Incharge
The following documents (File) and Sealed Envelopes are to be
submitted alongwith two Sealed EVM Machine (CU, BU) at the
deposition Counters:-
IMPORTANT PAPERS, DOCUMENTS AS WELL AS
ANNEXURES TO BE SUBMITTED BY THE POLLING PARTIES
Sealed Envelopes with EVM to be deposited
Sealed Envelope for Declaration by the Presiding Officer before
Commencement of the poll and at the end of the poll- )
Sealed Envelope for Account of Votes recorded (Form 18) -for
Chariman of Council.
Sealed Envelope for Account of Votes recorded (Form 18) - for
Ward Member of Council.
Form for Account of Votes recorded (Form 18) (One form file
+ One form in the cover with EVM + one form handover to agent.
Declaration by Presiding Officer
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Declaration by Presiding Officer
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Declaration by Presiding Officer
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Declaration by Presiding Officer
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
Form 18- Counting of Votes recorded
Packet No. I
Statutory Covers
Packet No.II
Non-Statutory Covers
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
PACKET No. I
(Should be super scribed as “Statutory Covers” Green Color
[open packet])
1. Sealed Cover containing marked copy of electoral roll
2. Sealed cover containing the Register of Voters (12)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers (For Chairman
/ Ward member)
5. Sealed Cover containing used tendered ballot papers and the list
(For President)
If any cover mentioned above is nil, a NIL cover should be placed.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
6. Sealed Cover containing used tendered ballot papers and the list
(For Ward Member)
1ST POLLING OFFICER
Marking
in the
Photo
Electoral
Roll
PB
Register (Form 12)
Tendered Votes- Form 5
PACKET No.II
(Should be superscribed as “Non-Statutory Covers” (Yellow Color)
[open packet])
1. Envelope for letter to S.H.O.
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
2.Envelope for Unused and spoiled paper seals
4.Envelope for Unused and damaged strip seal
3. Envelope for Unused and damaged special tags
5. Envelope for the Form of Declaration by Elector about Age
And list related to Under-Aged Electors.
6. Envelope for List of challenged votes in Form 3.
PACKET No.II
(Should be superscribed as “Non-Statutory Covers” (Yellow Color)
[open packet])
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
7. Envelope for Receipt book and cash, if any, in respect of
Challenged votes
8. Envelope for List of blind and infirm and the declaration of the
companion.
9. Envelope for appointment letters of Polling Agents in Form 10.
10. Envelope for Copies of Electoral Roll other than marked
copy
11. Envelope for Unused Voter Slips.
12. Envelope for if any other documents.
Letter to S.H.O.
List of Challenged Votes- Form 3
Visually Impaired Voter- Blind & Infirm- Form 4
Visually Impaired Voter- Blind & Infirm- Form 4
Form of Declaration by Elector about Age
And list related to Under-Aged Electors
Form of Declaration by Elector about Age
And list related to Under-Aged Electors
1. Hand book for PO
2. Indelible ink set without leakage
4. Metal seal of the PO
3. Self inking pad
5. Arrow cross mark
6. Cup of setting indelible ink.
PACKET No.III (Brown Color)
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..
PACKET No. IV (Blue Color)
SEALING OF ELECTION PAPERS
DUTIES AND FUNCTIONS OF PRESIDING OFFICERS
IMPORTANT TIPS AND POINTS:
All figures of votes casted in Form-18 and PO
Dairy should be same and in order.
Total Votes = Votes on EVM
At the end of Poll after 6:00pm, press the CLOSE
Button of CU, by removing the Black Cap and also
Switch off the CU.
POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the members
of your polling team
Maintain good relation with the polling agents
POINTS TO BE REMEMBERED
Commence the poll at the appointed hour
Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers.
Start mock poll at least one hour before the
hour fixed for the commencement of poll
LIST OF ERRORS IN CU & BU
LIST OF ERRORS IN CU & BU
Thank You