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Agenda

Time	Topic	Responsible
16:15	Welcome and Briefing Agenda	Chairperson, Kabilesh
16:20	2024 Financial Summary	On behalf of Treasurer, Ramya
16:35	2024-2025 Highlights	Secretary, Vijay K
16:45	Proposal Plan for 2025-2026	Administration, Sanjay Pai
17:00	Election for the vacant roles in the Board	Legal & Communications, Priyadharshini
17:20	Appreciations for Volunteers & Board Members	Kabilesh, Mahesh
17:25	Open Questions	All Board Members
17:40	Vote of Thanks	Kabilesh

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IAS at a Glance

Indian Association Sønderborg, started in 2018

Overall 200+ members

Kids 50+ Members

Adults 130+ Members

Membership Cycle July to Jun

Driven by Volunteering Effort, with a nominal Membership Fee and support from Sønderborg Kommune

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Financial Summary 2024

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Financial Summary –Budget Vs Actuals 2024

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Audit Report

FY 2024

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Income Summary 2024

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Expense Summary 2024

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Audited Financial Summary

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2024-2025 Highlights

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AGM ‘24

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Spring Food Festival

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International Day of Yoga (IDY)

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2024-2025 Highlights

Independence Day in August 2024.
One Day celebrating the Unity in Diversity of being Indian
Chief Guest, Hon’ The Indian Ambassador to Denmark

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Sports Day

Sports Day in Oct 2024. Dozens of Sports

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Kulturnat

Represented IAS at Kulturnat in Sønderborg in

Sep ‘24

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Diwali

Autumn Celebration Event in

November 2024

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Engage with another

Association

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Media Coverage

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Cadence of Coordination

To make things happen, the Association has meetings/ discussions

Team in the Board

meets for 1.5 hours every Month with Agenda

meets ad hoc on specific tasks for 0.5 to 1 hour depending on the importance and urgency

works through the agreed tasks

coordinates through WhatsApp

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Governance

IAS Members

Voluntary Group 1

Board

External authorities

Voluntary Group 2

Voluntary Group 3...

Voluntary Group n

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Events across Kommune

Participated/ Represented the Association

Participated in Fritidsfesten in April ‘24
Kulturnat in Sep ‘24
Volleyball Tournament at SVK in Oct ‘24

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2023-2024 Highlights

Members registration during 2024-2025 in Indian Association Sønderborg

Overall 192 members.

Kids 59 Members

Adults 133 Members

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2025-2026 Plan

Events: Subject to the availability of Volunteers

Spring Food Festival in May ‘25
International Yoga Day in June ‘25
Independence Day get-together in August ’25
Sports Event / Tournament in Sep ‘25
Diwali/ Autumn Seasonal celebration in October/November ’25
Activities in collaboration with External Association in Dec ’25/Jan ’26
Volunteers Meeting in Feb’26
Annual General Meeting in March ’26

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2024-2025 Plan

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Proposal for Annual Activity Cycle

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IAS Board Elections - 2024-2025

Role	2023-2024 (Existing Board Members)	Candidates	2024-2025 (New Board Members)
Chairperson	Kabileshkumar	N/A	Kabileshkumar
Treasurer	Akhila V	N/A	Akhila V
Secretary	Vijay K	Vijay K
Administrator	Sanjay Pai	Sanjay Pai
Legal and Communication	Priyadharshini	Priyadharshini
Volunteer Co-ordinator	Mahesh G	Mahesh G
Kommune relations	Ramya Mohan	Ramya Mohan
Suppleanter 1	Achuthan	Achuthan
Suppleanter 2	Vijay Patil	Suresh
Auditor	Jagdish T	Jagdish T

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Volunteers Support

Volunteers are the Heart of our IAS team

Thanks! to all Volunteers

Activity	Volunteers
Badminton	Mahesh G
Cricket	Harshad
Tamil	Sivaranjani
Volleyball	Suriyaprakash

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Open session

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Back up slides

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Indian Association Sønderborg, Board 2024-2025

Role	Name	Signature
Chairperson	Kabileshkumar Cheetancheri
Treasurer	Vibha Bhan
Secretary	Siva Sai Vijaya Bhaskar Kankipati
Administrator	Sanjay R Pai
Legal and Communications	Akhila Venkitachalapathi
Volunteer Co-ordinator	SaiMahesh Goriparthi
Kommune relations	Ramya Mohan

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IAS Board Elections

Role	2023-2024	Candidates
Kommune Relations	Open
Administration	Open	Sanjay Pai
Suppleanter 2	Open

AGM meeting invitation sent on 10th Feb 2024 including the information on

Open positions in the Board for nomination

Below are the nominations received

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International Day of Yoga

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Meet ‘n’ Greet The Indian Ambassador

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2020-2021 Highlights

Introduced Membership Management

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Indian Association Sønderborg

Purpose of the association

To represent as an Indian society in Sønderborg. We celebrate the Diversity and Cultural Heritage by arranging events and cultural parties. We also support sports activities, integration of new arrivals, coordinating social networks and uniting all activities for children and adults from India who live in Sønderborg Kommune.

To create positive relationships and better cultural awareness between Indian, Danish and international expats residents.

The above objectives are achieved by keeping the following activities for everyone regardless of their background and number of days of stay in Denmark

• Support each other by coaching/ helping to learning Danish languages

• Help in settling down

• Introduction to systems for schools, kindergartens or Danish culture

• Improve relevant Indian language skills for children

• Help with job search

Financial period

1/7 to 30/6

Membership fee

100DKK for adult and 50DKK for child (4 to 18)

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Frequently Asked Questions (FAQ)

Who can be a member of IAS?

Adult who agrees to the primary Objectives and Governance structure can be a member by registering & paying yearly membership fee.

2. What is the benefit being an IAS member?

All registered members are entitled to participate in all cultural event/get-together, use the free facilities provided by kommune, participate in all initiatives conducted by IAS.

3. What is Voluntary Group and how are the initiatives are decided?

Voluntary Group is a permanent/event-based team supporting the IAS initiatives such as cultural events, integration of new arrivals, coaching of languages, sports, hobbies, etc.,. The initiatives are decided based on members interest and available volunteers. We can use the kommune free/subsidies facilities for these initiatives. IAS will not pay any fee for those voluntary activities such as coaching, supporting cultural activities, etc.,

4. Do we need to pay anything in addition to the yearly membership fee?

IAS is a non-profitable organization. The registration fees are collected to run the association (cultural activities and other initiatives). If required/needed we will collect minimal charge for cultural events since kommune will support free/subsidized facilities.

Note: For any other queries please don’t hesitate to contact the Board Members.

Board Members:

https://www.iasdk.dk/About

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