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KIAS: The IDEA and Gifted Requirements File Review Monitoring Process

Updated Data

Incentives and Sanctions

Data & Compliance Verification

Completed by only LEAs reporting noncompliance and random sample of LEAs reporting 100% compliance in Data Collection phase

Data Collection

Completed by all LEAs in the current Cohort (1, 2, or 3)

District & Individual Corrective Action

Completed by only LEAs who have noncompliance in Data & Compliance Verification phase

Cary – in your material there is a link to the cohort 2 timeline with additional explanation for each component of the monitoring process

Data collection – The number of files pulled depends on the LEA student size calculation (small districts – up to 5000 students 10 IDEA and 6 gifted files; medium districts 500-24999 15 IDEA and 6 gifted files; large districts over 25000 20 IDEA and 6 gifted files

Data & Compliance Verification – districts that marked non-compliance during data collection can upload documentation that they have located showing they are compliant. Districts randomly selected will upload documentation showing compliance for a select number of questions. Randomly selected districts will have one IDEA and one gifted file that is selected by the KIAS system.

If a district has noncompliance, they will be required to complete one district corrective action plan for each question that was reported noncompliant. They will complete one individual corrective action for each student reported noncompliant. If a student is reported noncompliant for more than one question, the district will complete an individual corrective action plan on each noncompliant question for the student.

Updated data – The KIAS system will pull new SSIDs based on the LEA student size calculation table – KIAS will look for students with an IEP in the specified date range from March 1^st to May 1^st. Districts will report whether each file is compliant on the questions the district had noncompliance in.

Incentives and Sanctions - this is one factor in Levels Of Determination. For file review, a district is substantially compliant if fewer than 2 students with disabilities had an IEP have a finding on the same question

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Levels of Determination (LOD)

Change effective with the FFY 2021 district LOD, released in the spring of 2023
IDEA findings from IDEA & Gifted Requirements File Review

A district is Substantially Compliant when fewer than two children with a disability and an IEP had a finding on the same question

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Timeframe for Self-Assessment Stage

Be proactive – utilize an internal file review/ TAT support

IDEA & GIFTED FILE REVIEW CONTINUOUS IMPROVEMENT MONITORING CONSIDERATION CHART

June 6 – Notice of initial data collections –

KIDS IDs available in KIAS
Files can be corrected prior to data submission

July 1– September 15: Data Collection Window - answering compliant or non-compliant
Deadline for all items is 11:59 p.m. Central Time.

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IDEA & Gifted File Review Tool Kit

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IDEA & Gifted File Review Tool Kit

This page will serve as a resource for districts and staff who are conducting their IDEA & Gifted File Reviews. Below you will find multiple resources shared by KSDE SETS Team and TASN Technical Assistance Team (TAT). A recording of the 2022-2023 IDEA & Gifted File Review workshop is posted. It is advised that you watch the recording and download the resources to review as you are watching the recording. If you have any questions regarding the IDEA & Gifted file review please submit those via email to filereview@ksde.org

Recording of the IDEA and Gifted File Review workshop for 2022-2023 School Year - (1hr 34 minutes)
IDEA and Gifted Requirements File Review 2022-2023 School Year PowerPoint - PPT
Kansas IDEA & Gifted File Review Self-Assessment - PDF
File Review Self-Assessment IDEA Gifted File Review Facilitators Guide - PDF
Cohort 2 Timeline - PDF
Evaluation Eligibility Checklist - PDF
IDEA & Gifted File Review Continuous Improvement Monitoring Consideration Chart - PDF
Referral to Consider a Special Education Reevaluation- - WordDoc
IDEA & Gifted File Review FAQ 2022 - PDF
IDEA & Gifted review ICA Plan Guidance- PDF
DCAP Form File Review - PDF
DCAP Sample - PDF
Root Cause Analysis Form - PDF
File Review: Measurable Goals and Reporting Progress - PPT

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Technical Assistance Team (TAT)

Resource for LEAs in areas such as early childhood, secondary transition, fiscal, file reviews, correction of noncompliance process, significant disproportionality

Team members are retired Kansas special education professionals.

Request assistance by contacting Doug Tressler at dtressler@keystonelearning.org or through TASN at www.ksdetasn.org

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Technical Assistance System Network (TASN)

Click the big blue button!

IEP Training Modules (keyword search IEP)

www.ksdetasn.org

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Contact Information

Brian Dempsey�Assistant Director�Special Education & Title Services�(785) 296-5522�bdempsey@ksde.org

Amy Rzadczynski �Education Program Consultant�Special Education & Title Services�(785) 296-6035�arzadczynski@ksde.org

Josie McClendon�Education Program Consultant�Special Education & Title Services�(785) 296-5808�jmcclendon@ksde.org

filereview@ksde.org

Cary Rogers�Education Program Consultant�Special Education & Title Services�(785) 296-0916�crogers@ksde.org

The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 S.W. Jackson, Suite 102, Topeka, KS 66612, (785) 296-3201.