�Localizing the

Magna Carta of Women ��Gender and Development (GAD) �Planning and Budgeting Process�

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Roll-Out Session on JMC 2013-01 for LGUs

November 28, 2013

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Philippine Commission on Women

Office of the President

BACKGROUND

• The DILG-Bureau of Local Government Development (BLGD) initiated the drafting of the Joint Memorandum Circular on Gender Mainstreaming: Localizing the Magna Carta of Women
• Conduct of critiquing workshops with select LGUs on the content of the draft JMC (December 2011 and March 2012)
• Conduct of technical meetings with PCW and between PCW and DILG (April-July 2012)
• Conduct of a validation workshop (September 13-14, 2012)

2010 – 2012

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• Dissemination of the validated JMC to NEDA and DBM for their final comments (October 22, 2012)
• NEDA concurs with the provisions of the JMC (November 16, 2012)
• DBM has not submitted any comments before and after November 9
• Presentation of the JMC to the PCW Board of Commissioners on December 14, 2012

Nov. – Dec. 2012

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Office of the President

• DILG Secretary Mar Roxas signed the JMC (January 11, 2013)
• Transmittal to DBM Secretary Francisco Abad* (January 2013)
• Finalization of JMC Annexes (January 22-31, 2013) and transmittal to DILG-BLGD for their final review** (February 2013)
• NEDA Secretary Arsenio Balisacan signed the JMC; JMC was transmitted to DBM (February 28, 2013)
• For signature of DBM Secretary Florencio Abad ( June 2013)

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January – February 2013

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Where is “Localizing the Magna Carta of Women” situated in the DILG’s Overall Outcome Framework ?

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Philippine Commission on Women

Office of the President

Philippine Commission on Women

Office of the President

• A condition where LGUs are capable of addressing the well-being of all members of the community specifically the marginalized and vulnerable groups, and of ensuring livability in communities.

Socially-Protectiveand Safe LGUs

Socially-Protectiveand Safe LGUs

Socially-Protective and Safe LGUs

How can this be attained?

When LGUs PUT PREMIUM ON and ADEQUATELY ADDRESS the needs of the people, most especially the poor and the marginalized, including those that are vulnerable in their communities such as the women and children and those belonging to the informal sector who neither live in nor own their own homes.

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Salient features

The Policy :

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PCW-DILG-DBM-NEDA � Joint Memorandum Circular 2013-01

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“Guidelines on the Localization of the

Magna Carta of Women”

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Office of the President

JMC is addressed to:

• All Provincial Governors
• City/Municipal Mayors and Punong Barangays
• Members of the Local Sanggunian
• DILG Regional Directors (Local Government and Interior Sectors)
• ARMM Governor
• DILG-ARMM Regional Secretary
• and All Others Concerned

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1.0 PURPOSE

1.1 To prescribe policies and procedures in mainstreaming gender perspectives in local planning, programming and budgeting; local legislation; project development, implementation, monitoring and evaluation pursuant to MCW;

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1.2 To align efforts of LGUs and NGAs on Gender and Development (GAD) and its commitments to international declarations;

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1.0 PURPOSE

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• 1.3 To strengthen LGU-LGU and LGU-National Government Agency (NGA) relations on GAD planning, programming, budgeting, project development, implementation, monitoring and evaluation; and

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• 1.4 To specify the roles of oversight agencies (DILG, PCW, DBM, and NEDA) in the localization of the MCW.

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2.0 GUIDING PRINCIPLES

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2.1 Recognize the fundamental equality of women and men before the law as provided for in the 1987 Philippine Constitution;

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2. 2 Pursue women’s empowerment and gender equality pursuant to national and international commitments; and adopt gender mainstreaming as a strategy to promote and fulfill women’s human rights and eliminate gender discrimination in government systems, structures, policies, programs, processes and procedures as mandated by the MCW;

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2. 3. Promote general welfare, provide basic services and facilities and implement programs, projects and activities (PPAs) provided for by Sections 16 and 17 of the LGC, the Philippine Plan for Gender-Responsive Development (PPGD) [1995 – 2025], the Philippine Development Plan (PDP) and other succeeding term plans; and

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2.4 Institute an enabling environment at the local level that will ensure gender-responsive governance.

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2.0 GUIDING PRINCIPLES

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3.0 GENERAL GUIDELINES

3.1 Local officials and employees shall be responsible in promoting and ensuring that gender and development is mainstreamed in local policy-making, planning, programming, budgeting, implementation, monitoring and evaluation.

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In this regard, LGUs shall ensure that their GAD Focal Point System (GFPS) or similar GAD mechanisms are in place, fully-functional and the members have the capacity and influence to promote gender mainstreaming.

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Office of the President

3.0 GENERAL GUIDELINES

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3.2 LGUs shall deepen their knowledge and build their competencies on GAD-related laws and international commitments, gender mainstreaming, gender analysis, gender-responsive planning and budgeting, and GAD-related tools among others;

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3.3 LGUs shall ensure active participation of local committees/councils in partnership with national/regional government agencies, academe, private sector and civil society organizations (CSOs) operating at the local level for effective gender mainstreaming;

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3.0 GENERAL GUIDELINES

3.4 LGUs to establish and/or strengthen M&E systems to assess the effectiveness and efficiency of their gender mainstreaming efforts;

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3.5 In compliance with Full Disclosure Policy, LGUs shall post in conspicuous places, websites or print media their progress in gender mainstreaming including the utilization of the GAD budget.

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3.6 Oversight agencies such as the DILG, PCW, DBM, and NEDA shall provide technical assistance to LGUs on matters related to gender mainstreaming.

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4.0 INSTITUTIONAL MECHANISMS TO IMPLEMENT THE MAGNA CARTA OF WOMEN

4.1 To pursue gender mainstreaming as a strategy to implement the MCW, LGUs shall ensure that the following mechanisms and processes are in place:

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• Creation and/or strengthening of the LGU GAD Focal Point System (GFPS)
• Establishment and maintenance of GAD database
• Gender and development (GAD) planning and budgeting
• Mainstreaming gender perspectives in local development plans
• Formulation/enhancement and implementation of the LGU GAD Code
• Monitoring and evaluating the implementation of the Magna Carta of Women

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The GAD Focal Point System

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Why is There a Need to �Create or Strengthen an �LGU GAD Focal Point System?

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Office of the President

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The Local Chief Executive/s (LCEs) shall sign

appropriate issuances to institutionalize the ESTABLISHMENT, RECONSTITUTION and/or

STRENGTHENING of the GFPS in their respective LGUs.

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to accelerate gender mainstreaming within their localities.

Simply, to enable LGUs

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Office of the President

So, what are the sub-structures that will be established to constitute the LGU GAD Focal Point System?

• GFPS Executive Committee
• GFPS Technical Working Group
• Secretariat

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Local Chief Executive as the Chair

• Members :
• LGU Department Heads
• Chair of the Sanggunian Committee on Women,

Children and Family,

• Chair, Committee on Appropriations
• Representatives from the

- PNP’s Women’s Desk

- Indigenous Peoples (Ips)

- Women’s Organization

- Persons with Disabilities (PWDs)

- Private sector, Academe, and

- recognized and/or accredited NGOs as well as women associations

COMPOSITION OF THE GFPS EXECUTIVE COMMITTEE

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Additional Members:

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• In the case of CITIES and MUNICIPALITIES,

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the President of the Liga ng mga Barangay and the Sanggunian Kabataan (SK) Federation President

may be invited as members of the GFPS.

President of the Mayors’ League (for provinces)

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The LCE may also designate an alternate Chair and Vice- Chair for the GFPS.

COMPOSITION OF THE GFPS EXECUTIVE COMMITTEE

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COMPOSITION OF THE GFPS TECHNICAL WORKING GROUP

The GFPS TWG shall be composed of, but not limited to

• key staff from the various LGU offices/departments or committees represented in the GFPS Executive Committee,
• representative from the LCE’s office,
• members from the private sector, academe and civil society organizations as appropriate.

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The GFPS TWG Chair shall be elected from among the GFPS TWG members. The designation of the GFPS TWG Chair shall be made official through the issuance of a Memorandum duly signed by the LCE and endorsed by his or her immediate supervisor or concerned LGU Department Head. The GFPS TWG Chair may designate a secretariat to assist the TWG in its functions.

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Where feasible, the LGU may also establish a GAD Office or unit under the Office of the LCE that will support and coordinate all GAD-related PPAs and concerns of the LGU GFPS.

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The LCE may also appoint or designate the LGU personnel to manage the GAD office and/or unit.

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Ensure that ALL MEMBERS OF THE GFPS including ELECTED LOCAL OFFICIALS and DEPARTMENT HEADS

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• undergo capacity building programs on GAD which shall include but not be limited to:
• Gender Sensitivity Training (GST
• Gender-responsive planning and budgeting
• Gender analysis
• Gender audit; and
• GAD tools

- Gender Mainstreaming Evaluation Framework

- Gender Responsive LGU Ka Ba (GeRL Ka Ba)

Self-Assessment Tool

- Harmonized Gender and Development Guidelines ,

- Other succeeding GAD tools

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General Reminder to all LGUs

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General Rule

In the event of a CHANGE IN LOCAL ADMINISTRATION, the remaining members of the GFPS ExeCom and TWG shall facilitate the

• the immediate reconstitution of the GFPS, and

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• the conduct of GST and other GAD competency development activities for newly-elected local officials.

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Office of the President

NAP Orientation-Workshop for LGUs

October 4, 2013

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C. GAD PLANNING AND BUDGETING

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The LGU GAD Plan and Budget (GPB) shall be:

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1. Formulated within the context of the LGU mandate to ensure gender mainstreaming in PPAs.

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• Synchronized with the planning and budgeting calendar (DILG-NEDA-DBM-DOF JMC 2007-01)

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• Incorporated in the CLUP, CDP, AIP, ELA, PDPFP and in sector plans (e.g. DRRM plans). Guided by the desired outcomes and goals in the MCW, PPGD, other GAD-related laws/term plans and international commitments, i.e. UN CEDAW

C.1 GENERAL GUIDELINES

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4. In identifying GAD PPAs, priority is given to emerging and/or continuing issues and concerns on:

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a. Provision of basic

services and facilities

to protect and fulfill

women’s human rights

including right to

protection from

all forms of violence

b. Women’s

economic

empowerment,

including women’s

participation in

economic

governance

c. Participation in

local governance

and decision-

making

d. Other

provisions

of the MCW

(Refer to Annex C: Roles and Responsibilities of Local Government Units (LGUs) in Implementing the Magna Carta of Women).

C.1 GENERAL GUIDELINES

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Office of the President

5. For effective planning and implementation of GAD PPAs, essential elements in GAD planning and budgeting should be in place:

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(a) creation and strengthening of the LGU GFPS;

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(b) capacity development on gender mainstreaming, gender-responsive planning and budgeting, gender analysis and gender assessment;

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(c) institutionalization of the GAD database.

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C.1 GENERAL GUIDELINES

If these are not present or need to be strengthened

LGUs should include these in their GPBs.

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6. Provision of adequate resources by the LCE; GPB implementation should not be affected by austerity measures.

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7) The GAD budget, which is the cost of implementing the GAD plan shall form part of and is not in addition to the LGUs’ Annual Budget.

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8) Consultation with employees and constituencies through accredited women or people/civil society organizations, among others to ensure the relevance of their GPBs.

9) GAD planning and budgeting shall adhere to Executive Order 43 s. 2011 (Social Contract) [bottom-up Budgeting]

C.1 GENERAL GUIDELINES

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C.2 STEPS IN FORMULATING

THE LGU GAD PLAN

AND BUDGET (GPB)

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1. In consultation with local functionaries/ stakeholders, the LGU GFPS shall set the GAD agenda or identify priority gender issues to be addressed by the LGU during the three-year term of its leadership.

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C.2 STEPS IN FORMULATING THE

LGU GAD PLAN AND BUDGET (GPB)

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The GAD agenda shall be the basis for the

annual formulation of PPAs to

be included in the LGU GPB.

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1. Review of GAD-related laws and policies relevant to the LGU (Section 2.0 and item C.1.4 of JMC);

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• Results of gender analysis and/or gender assessment using sex-disaggregated data (LGU GAD database, Ecological Profile, CBMS and/or LGPMS/NHTS-PR, LGU’s major programs and services of the LGU reflecting gender gaps/issues);

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• Results of program and project evaluation in terms of benefits to target beneficiaries; and

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iv. Review of COA audit findings and GAD ARs to surface remaining gender issues not addressed in previous GPBs.

GAD AGENDA

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2. Identify appropriate PPAs to address priority gender issues that are included in the GPB.

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PPAs may be client-focused (addressing gender mainstreaming in regular/flagship PPAs); and organization-focused (addressing gender issues of the LGU and its personnel).

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3. The GAD Budget is prepared based on the estimated costs of functions and PPAs translated from the demands/commitments identified in the GAD Plan.

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4. Fill out the GPB and GAD AR forms

C.2 STEPS IN FORMULATING THE

LGU GAD PLAN AND BUDGET (GPB)

(Refer to Annex D: Guide in Completing the LGU GAD Plan and Budget Form; and Annex E: Guide in Completing the LGU GAD Accomplishment Report Form).

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OLD GPB FORM FOR LGUs (JMC 2001-01)

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ANNUAL GENDER AND DEVELOPMENT (GAD) PLAN AND BUDGET

FY ______

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Region: __________________

Province: __________________

City/Municipality: __________________

Total Budget of LGU: __________________

Total GAD Budget: __________________

�

NEW GPB FORM FOR LGUs (JMC 2013-01)

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ANNEX D: �GUIDE IN COMPLETING THE LGU GAD PLAN AND BUDGET FORM

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1. At least five percent (5%) of the total LGU budget appropriations authorized under the Annual Budget shall correspond to activities supporting GAD PPAs.

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GAD budget is not an additional budget and it may be drawn from MOOE, PS and CO

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2) The five percent (5%) GAD budget shall endeavor to influence the remaining 95% of the LGU budget toward gender-responsiveness.

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C.3 COSTING AND ALLOCATION

OF THE GAD BUDGET

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3. Five (5) to thirty (30) percent of ODA funds shall be allocated to support gender-responsive PPAs

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• Attributing the cost or a portion of the cost of implementing major programs to the GAD budget

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C.3 COSTING AND ALLOCATION

OF THE GAD BUDGET

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1. To gradually increase the gender-responsiveness of LGU programs and projects, the LGU may attribute a portion or whole of their budgets supporting gender-responsive PPAs to the GAD budget.

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To facilitate this, the LGU shall conduct a gender analysis of their programs and projects through the administration of the HGDG.

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2. If the LGU is not trained on the HGDG, it may propose a training program on the HGDG in its GPB for the incoming year or seek assistance of a gender analysis specialist/expert on the HGDG.

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• HGDG yields a maximum score of 20 points for each program or project.

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Based on the HGDG score, a percentage of the budget of the LGU’s existing and proposed regular or flagship program/project may be attributed to the GAD budget.

C.4 ATTRIBUTION TO THE GAD BUDGET

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• January (a year before budget year) – the LCE shall issue a memorandum order to all LGU departments/offices for the preparation of their annual GPB and annual GAD AR (e.g. LGU FY 2014 GPB and FY 2012 GAD AR)

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2. January-February – All LGU departments/offices including barangays shall formulate their GPBs and GAD ARs of the previous year for submission to the LGU GFPS.

LGUs shall submit their consolidated annual GAD ARs to the DILG Regional Offices, which in turn shall be submitted to the DILG Central Office for consolidation and submission to PCW.

C.5 SCHEDULE TO BE OBSERVED

IN GAD PLANNING AND BUDGETING

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• March – The LGU GFPS TWG of component cities and municipalities shall review and consolidate the GPBs. The consolidated GPBs shall be submitted to the Provincial Planning and Development Offices (PPDO) to ensure the alignment of LGU GAD PPAs to the priorities of the province. Afterward, these shall be submitted to the DILG Regional Offices for review and approval.

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For provinces, highly-urbanized cities (HUCs) and independent component cities (ICCs), the LGU GFPS TWG shall submit the GPBs to the DILG Regional Office for their review and approval.

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C.5 SCHEDULE TO BE OBSERVED

IN GAD PLANNING AND BUDGETING

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C.5 SCHEDULE TO BE OBSERVED IN GAD PLANNING AND BUDGETING

4. April-May – DILG-approved LGU GPBs shall be returned to the concerned LGUs for integration of the GAD PPAs in the AIP.

5. June-July – the following activities are undertaken:

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• Integration of identified gender issues and concerns and GAD goals, strategies, objectives, targets and PPAs of the GPB during the formulation, updating or enhancement of the CLUP/CDP/PDPFP/ELA.
• Review the inclusion of the GAD PPAs of the GPB in the Local Development Investment Program (LDIP) before its approval.
• Issuance of the Budget Call by the LCE to all LGU departments/offices.

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C.5 SCHEDULE TO BE OBSERVED IN GAD PLANNING AND BUDGETING

6. July-August – The following activities are undertaken:

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• Integration of the approved GPB in the annual budget proposals of LGU departments/offices; and

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ii. The Local Finance Committee (LFC) shall ensure the integration of the GPB in the LGU budget proposals during the technical budget hearings.

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7. September – The LFC shall ensure that the identified GAD PPAs are reflected in the Local Expenditure Program (LEP) and the Budget Expenditure and Sources of Financing (BESF).

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C.5 SCHEDULE TO BE OBSERVED IN GAD PLANNING AND BUDGETING

8. October – Not later than October 16, the LCE shall ensure that the identified GAD PPAs are included in the Budget Message and in the Executive Budget for submission to the Local Sanggunian for its enactment.

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9. Within 90 days from the receipt of the submitted Annual or Supplemental Budgets, the DBM Regional Office shall review the annual or supplemental budgets of the HUCs, ICCs and provinces.

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The Sangguniang Panlalawigan shall review the Municipal Annual/Supplemental Budgets. The Sangguniang Bayan/Panglungsod shall review the Barangay Annual/Supplemental Budgets. The DBM Regional Offices/Provincial/City/Municipal Sanggunian shall ensure that GAD PPAs have the required resource allocation in the Annual Budget.

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(Refer to Annex F: Flowchart of the GAD Planning and Budgeting Schedule).

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c.6 SUBMISSION, REVIEW & APPROVAL OF LGU GAD PLANS & BUDGET

• Barangays

BRGY. GPB & GAD AR

DILG- LGOO

1

MPDO

Check alignment of Brgy GPB to the priority of the City/Municipality

For review and endorsement

Submit, revise and incorporate GAD PB to annual budget

2

3

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C.6 SUBMISSION, REVIEW & APPROVAL OF LGU GAD PLANS & BUDGET

• Component Cities & Municipalities outside MM

LGU GPB & GAD AR

DILG RO

PPDO

Check alignment of M/C GPB to the priority of Province

For review and endorsement

Submit, revise and incorporate GAD PB to annual budget

2

3

1

3

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C.6 SUBMISSION, REVIEW & APPROVAL OF LGU GAD PLANS & BUDGET

• Provinces, HUCs, ICCs, Municipalities within MM

LGU GPB & GAD AR

DILG Regional Office

Submit, revise and Integrate to AIP

Review and endorse

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C.6 Submission, Review and Consolidation of the �Annual GPB and GAD AR of ARMM Line Agencies

ARMM Line Agency

DSWD

RCBW

PCW

Reviews and

Endorses (or returns

if there are

Comments or questions)

Review ,consolidate and

check alignment of entries

DBM

(1)

(2)

ARMM Line Agency

DepEd

ARMM Line Agency

DILG

ARMM Line Agency

CHED

ORG

For approval and

submission

to PCW

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Office of the President

C.7 IMPLEMENTATION AND MONITORING OF THE LGU GAD PLAN AND BUDGET

1) Upon receipt of the enacted GPB which includes a certificate of approval endorsement from the concerned DILG Regional or Provincial Office, the LCE shall issue an appropriate policy directive, copy furnished the DILG Regional or Provincial Office, to disseminate and implement the GPB.

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The directive shall also mandate the LGU GFPS to: a) provide technical assistance in the implementation of the GPB; b) monitor its implementation; c) ensure the preparation and submission of GAD AR; and d) consolidate reports on the implementation of the GPB.

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• The LGUs through their LCEs shall inform the DILG Regional or Provincial Office in writing if there are changes in the DILG-approved endorsed GPB and/or if there is a need to implement additional PPAs relevant to current gender issues or GAD-related undertakings.

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The DILG Regional or Provincial Office, in turn, shall acknowledge receipt of adjusted GPB and shall inform the LGUs if the GAD PPAs or activities in the adjusted GPB are in accordance with this JMC.

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C.7 IMPLEMENTATION AND MONITORING OF THE LGU GAD PLAN AND BUDGET

• As needed, LGUs may seek the assistance of DILG, PCW, DBM, NEDA, other oversight agencies, civil society organizations (CSOs), gender specialists/experts and other stakeholders in monitoring the results of their GAD PPAs.

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4) The GFPS shall regularly monitor if the GAD budget is being spent for what it was intended for and check on the actual cost of implementing the GAD activities.

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C.8 PREPARATION AND SUBMISSION OF LGU �GAD ACCOMPLISHMENT REPORT

• The GFPS shall prepare their annual GAD AR based on the DILG-approved GPB or the enacted GPB following the form prescribed in Annex E. Activities completed until the end of the year may be included in the final LGU GAD AR.

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2) Barangays shall submit their GAD ARs for consolidation and review of the cities/municipalities; while cities/municipalities shall submit their GAD ARs for review and consolidation of their respective provinces. Provinces, ICCs and HUCs shall submit their GAD ARs to the DILG Regional Offices.

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3) In case the LGU attributes a portion or the whole of the budget of its major program/project to the GAD budget, it shall subject the same to the HGDG test to determine the actual expenditures that may be attributed to the GAD budget (Refer to item 5 of Section C.4). As required, the LGU may present the HGDG test results to the DILG Regional Office or to the GAD funds auditor as evidence that the GAD plan was duly implemented and the GAD budget judiciously utilized.

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C.8 PREPARATION AND SUBMISSION OF LGU �GAD ACCOMPLISHMENT REPORT

• Accomplishments on the implementation of GAD PPAs funded under ODA projects, including the amount spent for such shall also be reflected in the GAD AR.

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• The annual GAD AR shall be accompanied by the following: (1) brief summary of the reported program or project; (2) copies of reported policy issuances; (3) results of HGDG tests; and (4) actions taken by the LGU on the COA audit findings and recommendations.

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6) The DILG shall assess the actual accomplishments of LGUs on GAD and prepare an annual integrated GAD AR based from the GAD ARs gathered from its regional offices for submission to PCW.

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C.9 GAD FUNDS AUDIT

• The Commission on Audit (COA) shall conduct an annual audit of GAD funds to determine judicious use of the GAD budget and the efficiency and effectiveness of interventions in addressing gender issues towards the realization of the objectives of the country’s commitments, plans, and policies on GAD, gender equality and women’s empowerment.

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2) The COA shall conduct an annual audit of GAD funds of all government agencies, offices, bureaus, SUCs, GOCCs, LGUs, all government instrumentalities and all others concerned.

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Monitoring LGU Status on Gender Mainstreaming

• One sub-structure from the GFPS is the GAD M & E Team – to monitor the status of the institutional mechanisms for gender mainstreaming
• The GAD M & E Team will be composed of
• GFPS TWG Chair
• P/C/M Planning & Dev’t Coordinator
• HRM Officer
• Budget Officer
• DILG LGOOO
• Rep/s from the LCE,
• CSO Representative from women’s orgns & academe
• The Status Report will be submitted to DILG Regional Offices for consolidation and submission to DILG Central Office and to the PCW

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Monitoring LGU Status of Gender Mainstreaming

Status Report will include the following:

• development of and budgeting for GAD plans and programs;
• mainstreaming gender perspectives in local plans;
• formulation and implementation of the LGU GAD Code;
• creation, reconstitution and/or strengthening

of the LGU GFPS; and

• creation/establishment and/or maintenance of the LGU GAD Database

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Evaluating Gender Mainstreaming

• After 3-years, the GAD M & E Team will conduct evaluation on LGU’s gender mainstreaming efforts
• The evaluation will include:
• Outcomes of gender-responsive and/or GAD-focused policies, programs and projects during the 3-year term of the LGU leadership

• In accomplishing the GAD Evaluation Report the GAD M & E Team shall be guided by prescribed tools such as the Gender Mainstreaming Evaluation Framework (GEMEF) and the HGDG

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SALAMAT PO!

Philippine Commission on Women

www.pcw.gov.ph

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