SAP Project System
Create Project Copy from
Standard WBS with Standard Milestone
Process External Cost, Sales Order with
Milestone Billing, Execute Billing,
Settlement
(also refer to previous Blog Post)
WBS0103 Standard Milestones
WBS0104 Create Standard WBS with Standard Milestones
IDES Project Profile “0002 Cost Project” will be used for this demonstration.
The Principles behind Project System with WBS w/o Network is not covered entirely especially for Settlement Scenarios to Profitability COPA. Here, the main purpose is to show Milestone and its Billing Plan Execution methods as well as Cost collection and Settlement to Responsible Cost Center in a single Project Structure.
New Operative Project E-1199
12.05.2018
15.07.2018
Use Project Profile
0002 Cost Projects
Copy from Std proj definition
E-0099
Save
Double-click to Open Project E-1199
Goto
WBS element overview
Enter Cost Center 4290 as Responsibility Cost Center (as Settlement Receiver)
Enter date for Milestone #1
Enter date for
15, Month+1 Milestone #2
Enter date for
15, Month+2 Milestone #3
SAVE
Status
CRTD (Created)
Status
REL (Released)
SAVE
User standard SD IDES order type
PS1
Sold-to-Part use
1600
Material T-20000
1
Press ENTER
Set $10,000 Sales Price in
Item - Condition
In the Item Detail
Account Assignment TAB
Enter WBS Element
E-1199
Click BACK
Select ALL
click COPY
Billing Plan dates, Values from Project Milestone
SAVE
Sales Order
15331
Use GR55
to view
Plan Review via the Sales Order
Total Sales Review $10,000
(note Negative)
Cost Element
800000
Revenue GL
Use IDES Cost Center & Activity Type
Version 0
Period 5 Year 2018 (depending)
Cost Center 4290
Activity Type 1421
Rate $100/Hour
Use Easy Cost Planning to Plan and Confirm Internal Works
Use IDES Costing Variant
PS06
For E-1100-2
Switch on
Costing Sheet Item VIew
Activity Type “E”
Cost Center 4290
Activity Type 1421
Quantity 20
Press ENTER
Back, SAVE
Note
Cost Element
619000
Read from KP26
$100/hour
Total $100 x 20 h
= $2000
Use GR55
to view
Plan Cost of Internal Works Planned via Easy Cost Planning
Total Internal Labor Cost
Total $100 x 20 h
= $2000
Cost Element
619000
Perform Internal Labor Confirmation via Easy Cost Planning tools
Select Execution Services
“Internal actiivty allocation”
Document Posted
Use GR55
to view
Plan Cost of Internal Works Planned via Easy Cost Planning
Actual Confirmation of Internal Activities Cost posted via ECP
Prepare Material Group Purchasing Info Record
for MatGroup 00710
Vendor 1000
Pur.Org 1000
Plant 1000
Initial screen ME11
do not enter Material Group,
Press ENTER, then Enter Material Group Here
Material Group Info Record
5500000287
Plan External IT Services for E-1199-3
in
Easy Cost Planning
F4
Item Category “F”
Quantity 1
Double-click to select into ECP
Back, SAVE
Use GR55
to view
Plan Cost for External Activity
Plan Cost for External Activity
To generate PR for External Work Planned Earlier
Enter a valid Purchasing Group and POST
Note Purchase Requisition
Use GR55
to view
Commitment Cost (Internal) created due to the PR creation
At PR status, $3000 is Internal Commitment, click “Call up report”
Account Assignment “P”
Note PO
4500017263
created
Use GR55
to view
Commitment Cost (EXternal) created due to the PO creation
PO now as External Commitment Cost
GR to PO
Note Material Document
5000000001
Use GR55
to view
Actual Cost posted due to the GR of External Activities
Actual Cost due to GR of External Activities,
click “Call up report”
Milestones Billing Dates are BLOCKED as Actual WBS dates are yet to be reported
As an example, we will report Actual dates for all Milestones
Milestone#1
Report
Actual date
Milestone#2
Report
Actual date
Milestone#3
Report
Actual date
SAVE
Once Actual Dates posted in WBS, Billing Plan dates are
Un-Blocked
Sales Order Doc,
Pree ENTER
SAVE
As All WBS with Milestones were reported with Actual Dates, All relevant Milestone Billing dates are now Un-Blocked for Billing
Note Billing Document created
Review Document Flow
Billing Document
Check FI
postings
Debit Customer
Credit Revenue
Use GR55
to view
Revenue Posting against Cost Postings
-$10,000
shows Revenue Postings
Set TECO
Current status
REL (Release)
SAVE
Current status
TECO (Technical Completion)
Check Settlement Rules for
E-1199-1
E-1199-2
E-1199-3
Settlement Rule not yet created
Strategy 11 (see slide 103)
(see slide 104)
“3” is looking for Responsibility Cost Center
Account Assignment Based WBS will be Settled to Responsibility Cost Center
Billing based WBS will be settled to Profitability Segment
SETC = Settlement Rule Created
Responsibility Cost Center becomes the Settlement Receiver
Use GR55
to view
the current Actual Overhead (not yet Calculated)
Next step is to calculate the Overheads
Overhead Calculations are done via a COSTING SHEET which will be dealt with at other Blog Posts.
Overheads calculated
In our example, we shall be settling WBS E-1100-2
and also settling WBS E-1100-3
Settlement for E-1199-2 & E-1199-3 only
A Variant “Z” that includes only E-1199-2 & E-1199-3 to be Settled
Use GR55
to view
Cost after Settlement
All costs in E-1199-2 Settled
All costs in E-1199-3 Settled