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Administrative Policy Update

Dr. Tony Byrd, Superintendent

September 04, 2025

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Areas of Success

15 policies have been updated to comply with Title IX changes
B-Series policies will be reverted back to the June 2024 revisions to allow a smoother transition of information from the Administrative Policies to the Board (Policy Governance) Policies.
Policy updates are constantly evolving due to the changes being implemented at the federal level.
Further updates will continue to be presented to the Board of Education
The cell phone policy has been updated to reflect our current “away for the day” approach

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Areas That Will Need Additional Attention

Federal changes have caused numerous changes in policy for the education sector, leading to multiple policies requiring updates and takes many staff hours to complete.
Continuous review of the B-Series Administrative Policies must be done to ensure any changes that impacting Title IX is addressed to uphold compliance
Many policies in addition to Title IX that will need to be addressed this year

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Next Steps/Updates

Continue with ongoing policy updates in order of highest priority
Implement Special Policy Updates (SPUs) as they are released from the Colorado Association of School Boards (CASB)
Continue sharing updates with the Board on a regular cadence
Notify the Board President once A/B/C series policy updates are completed and ready to enter the approval process

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A Series Updates

AC - Non Discrimination/Equal Opportunity

AC-R-3 - Sexual Harassment Investigation Procedures

Rationale:

To comply with reversion back to Title IX regulations of 2020. A series policies are to be approved by the Board of Education per policy GP-9 - Communication and Support to the Board

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AC - Non Discrimination/Equal Opportunity

Changes Made:

Refined definitions for:

Bullying (linked to Policy JICDE & AC-R-1 if tied to protected class).
Harassment (differentiated for students, employees, community).
Sexual Orientation, Gender Identity/Expression, Race, Protective Hairstyle.
Supportive Measures (counseling, deadline extensions, grade remedies, schedule modifications, no-contact orders)

Other Changes:

Requirement to restore lost opportunities for complainants.
Clearer link between policy AC and implementing regulations.

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AC-R-3 Sexual Harassment Investigation Procedures

Changes Made:

Revised definitions for key terms (Complainant, Respondent, Title IX Coordinator, Retaliation, Supportive Measures, Remedies).
Clarified jurisdiction of Title IX complaints (education program/activity and U.S. requirements).
Strengthened emphasis on equitable treatment of all parties.
Training requirements expanded: staff, students, Title IX Coordinators, Investigation Decision Makers, and facilitators all receive role-specific training
External reporting options clarified: Office of Civil Rights (OCR) (U.S. Dept. of Education) and Colorado Civil Rights Division (CCRD).

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AC-R-2 Sexual Harassment Investigation Procedures - Students/Staff

How the District Maintains the Same Level of Protections:

Definitions are more specifically worded
Several additional definitions have been added providing more clarity and protection (i.e. formal complaint, Investigator, Retaliation and several others)
Other Title IX 2024 protections are covered in Equity and Discrimination race and religion provisions.
The “Grievance Procedure” is stricter and requires districts to use a three-person investigation model: (1) Title IX Coordinator, (2) Investigator, and (3) Decision-Maker