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2021-2022

SAFETY�EDUCATION�PROGRAM

Organization Training

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TODAY’S EXPECTATIONS

Safety Education Leadership Workshop

Safety Education Organization Training

The Safety Education program is mandatory for all student organizations to complete each fall. In order to complete the program there are 2 steps.

�STEP 1 - is the Leadership Workshop, which I attended as the president of our organization. Today is STEP 2 - which is to present back the information we learned during the training back to you as members of our organization.

Before we get started, here are a few things to keep in mind:

This is an interactive workshop, so we ask that you participate. (ADD ANY SPECIFIC DIRECTIONS ABOUT HOW TO PARTICIPATE IN PERSON OR VIRTUALLY HERE).
We also encourage you to minimize your distractions to the best of your ability - however, do feel free to take pictures of resource slides, or look-up the different resources that we share online as we go through this presentation.

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TODAY’S GOALS

Understand what it means to intervene and be an active bystander
Identify campus safety topics
Know how to connect with campus resources
Understand the importance of organization risk reduction
Create a safer, healthier, and more caring UT-Austin community

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MAY CONTAIN SENSITIVE TOPICS

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WHAT IS RISK MANAGEMENT?

In your own words, how would you define or describe risk management?

So why are you here today? The core message of this workshop is risk management and the promotion of safety in our campus.

In your own words how would describe risk management?

(Take 1-2 answers)

The common definition of risk management is the process of understanding, analyzing and assessing risks to make sure organizations can meet their objectives.

Beyond the simple definition of risk management, it is important to recognize:

That risks and safety concerns can evolve and change over time within student organizations and on campus. From changes to membership and leadership, to changes in campus climate - it is important to keep a pulse check and be ready to consistently monitor risks and safety
Also, organizations are ultimately made up of individuals. What impacts you as individuals in terms of safety and risk - can also have impacts on our organizations wellbeing.
Lastly, folks identities are inextricably linked to their feeling of safety in society, on campus, and in our organization.

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RISK MANAGEMENT: PREFF RISKS

Physical – Physical injury (physical altercations, alcohol and drug abuse),Travel, Illness
Reputational – Representation of Institution, Representation of off campus entities/organizations, Working with minors
Emotional – Mental and Emotional Health
Financial – Managing funds
Facility – Housing, Transportation Vehicles, University facilities, Other facilities

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WHAT ARE YOUR RISKS?

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BEVOCAL THREE STEP MODEL

STEP 1:

Recognize Potential Harm

Anything that constitutes as negative physical, mental, social, or emotional response, affecting a community, a group of individuals, or a single person.

STEP 2:

Choose to Respond

STEP 3:

Take Action

After you recognize harm and consider your barriers, you choose your best way to respond

Remember that the goal is to positively influence the situation and also remember to keep your own safety in mind in any action you choose to take

These steps include (1) recognizing potential harm, (2) choosing to respond and (3) taking action.

Step 1 is recognizing a potentially harmful situation, feeling that something is wrong, and determining that it's not okay. These things can occur within your organizations, social groups, walking across campus, or even among people you don't know.

We often see things happening around us yet we don’t do anything about it which is why Step 2 is choosing to respond. After you recognize the harm and consider your barriers and motivations, choose your best way to respond to the situation.

Step 3 is to take action. It’s important to remember to positively influence the situation and to always keep your own safety in mind in any action you choose to take.

Ask questions/get clarity
Create a distraction
Talk/address directly
Get other people involved
Call 911 or UTPD non-emergency number (512) 471-4441 www.utexas.edu/police
Report to Campus Climate Response Team (CCRT) on campus www.utexas.edu/diversity/ccrt
Follow up, check in and offer resources related to the issue to the person being impacted)

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SUMMARY: BEVOCAL AND PREFF

Practice bystander intervention; if you see something say something
Understand risk reduction and apply it within your org

Use the PREFF acronym to identify risks
Visit BeVocal website if you have questions about how to use 3 step model

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PEER SAFETY:

Prevention & Resources

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CAMPUS SAFETY & AWARENESS

Be aware of your surroundings

SUREWALK: Put (512) 232‐9255 into your phone

(Hours of Operation: 8:00pm -2:00am)

Sign up for UT Night Rides (Hours of Operation: 12:00am-4:00am)

Utilize 24 hour Behavior Concerns & Covid Advice Line (BCCAL) line: 512-232-5050 or submit a report online at safety.utexas.edu/behavior-concerns-advice-line

Report any bias incidents to the Office of Inclusion and Equity

Understand fire protocols & evacuations

Carrying weapons openly on campus is prohibited -- if you see an armed person, call 9-11, do not approach yourself

Crisis? Feeling Unsafe? Stay Calm & Dial 9-11

UT provides many resources that you and your peers’ can use for safety.

You can take a picture of this slide if you’d like, or you can look at handout we provided you. Some reminders for your members include:

Be aware of your surroundings by unplugging your headphones and looking up from your phone. If you feel unsure in a certain area, use SURE Walk or UT Night Rides. Both programs are free, developing COVID safety protocols, and the UT Night Rides program extends their ride area to take students from campus to places off campus like Riverside, Red River, West Campus, etc.

Behavior Concerns & COVID Advice Line or “BCCAL” is a 24/7 hotline to report behavior concerns, and also to receive advice on how to handle situations that may arise in your organization--such as a member acting oddly, a friend not showing up for classes consistently, etc. BCCAL is also set up right now to handle any COVID specific safety concerns you may have as well (e.g. masks, distancing, etc.).

Report any bias incidents occurring on campus to the Office of Inclusion and Equity.

Check out the fire evacuation plans for buildings you are in.

Carrying weapons out in the open is not permitted on campus--if you see a person with weapons, contact 9-11 immediately.

If you witness an emergency or feel unsafe, call 9-11. Also, if an emergency or crisis impacts the members of your student organization, you can notify the Office of the Dean of Students. They can assist you and your members with emergency support and can connect your members to helpful campus resources.

Lastly, we recognize that safety now especially entails protective measures to mitigate the spread of coronavirus. We will be speaking to safety measures you should be mindful of specific to COVID19 later in this workshop.

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INTERPERSONAL VIOLENCE & SEXUAL HARASSMENT

The University of Texas at Austin is committed to providing a safe environment for all students and members of the campus community. Any concerns about behavior can be reported to the Title IX office, who provide a variety of services to make our campus safer.

Sexual Exploitation

Unprofessional/Inappropriate�Conduct of Sexual Nature

Retaliation

Sexual Harassment

Sexual Assault

Interpersonal Violence

Stalking

Sex Discrimation

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INTERPERSONAL VIOLENCE�

Interpersonal Violence is violence committed in a relationship that meets the definition of Domestic Violence or Dating Violence.

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INTERPERSONAL VIOLENCE & SEXUAL HARASSMENT�

42% of students experienced sexual harassment by their peers

18% of students experienced unwanted sexual touching

8% of students who had been in a dating or marital relationship while at UT Austin reported having experienced psychological abuse

LGBTQ+ students are victimized at a rate disproportionate to their population size

32% of victims of sexual harassment and dating/domestic abuse disclosed the incident(s) to someone prior to taking the survey

All this to be said, sexual assault and interpersonal violence is a real issue, especially at UT. This can be seen in the Cultivating Learning and Safe Environments study, also known as the CLASE study conducted by UT in 2017. According to this study:

42% of students experienced sexual harassment by their peers
18% of students experienced unwanted sexual touching
8% of students who had been in a dating or marital relationship while at UT Austin reported having experienced psychological abuse
LGBTQ+ students are victimized at a rate disproportionate to their population size
32% of victims of sexual harassment and dating/domestic abuse disclosed the incident(s) to someone prior to taking the survey

The last bullet point is really important because it reveals how important peers are to survivors. You all, as members in our student organization, have a critical role as friends and as leaders on campus to create a support system and caring environment for survivors of sexual assault and interpersonal violence.

As students you all need to be involved in cultivating a campus culture where everyone feels safe to be themselves and that values respect, healthy boundaries, consent, and the worth of all people.��

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CONSENT�

Consent is:

An enthusiastic, mutual agreement that can be revoked at any time for any reason
A conversation that requires consciousness and clarity
Asking, not assuming: a yes to one thing does not imply a yes to all things
Not effective if is results from force, coercion, or incapacitation
Also applies in the context of all personal, professional, and academic relationships

Before we discuss how to support survivors and the resources available on campus, remember that consent is necessary in all sexual interactions. While talking about it may seem awkward - the consequences of not getting consent are much worse. Any sexual activity without consent is sexual violence.

What do you think consent includes?

(Allow some answers - thank students for their participation - and click the slide)

Consent is an enthusiastic, mutual agreement that can be revoked at any time from any reason. It requires consciousness and clarity, and consent to one act by itself does not constitute consent to another act. The existence of a dating relationship between the persons involved, or the fact of past sexual relations, should never by itself be assumed to be an indicator of consent.

Consent is not effective if it results from:

Force such as the use or threat of physical harm to overcome someone
Coercion such as intimidation and express or implied threats
Voluntary/involuntary incapacitation from alcohol/drugs, mental or physiological impairments, sleep, etc.

More information about the full definition of consent UT uses can be found on the Title IX website.

Lastly, in terms of interpersonal violence as a whole, even in the context of a relationship, there must be a voluntary, mutually understandable agreement that clearly indicates a willingness to engage in each instance of sexual activity.��

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SUPPORTING SURVIVORS

Show Support

To show your support to a survivor:

Let them know you understand this may be hard to discuss, and you are glad they trusted you.
Listen without judgement
Offer support and resources
Help them feel safe
Get support for yourself

Continued Support

There’s not timetable to when it comes to recovering from sexual violence. Consider the following ways to show your continued support:

Avoid judgment
Check in periodically
Know your resources

Also, as we talked about earlier, if a friend or member of your organization confides in you regarding interpersonal violence, remember to show support by:

Letting them know you understand it can be hard to discuss, and you are glad they trusted you
Listen without judgement
Offer support and resources
Help them feel safe
Get support for yourself

A few key phrases to use while showing support include: “I believe you. / It took a lot of courage to tell me about this.”, “It’s not your fault. / You didn’t do anything to deserve this.”, “You are not alone. / I care about you and am here to listen or help in any way I can.”, “I’m sorry this happened. / This shouldn’t have happened to you.” Ask how they feel instead of assuming how they feel, avoid the word “understand” as much as possible.

To learn more we encourage you to utilize Voice Against Violence.

Continued Support is also very essential in showing support to a survivor: There’s no timetable when it comes to recovering from sexual violence. If someone trusted you enough to disclose the event to you, consider the following ways to show your continued support.

Avoid judgment.
Check in periodically. Check in with the survivor to remind them you still care about their well-being and believe their story.
Know your resources. We’ll be going over these resources in the next slide

Overall it is important to respect a survivors’ choices and offer options.

��

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All university employees, with the exception of those designated as confidential, are considered mandatory reporters and must report violations of Title IX and UT policy.

Last but not least, as a student it is important to know the resources available for those impacted by Title IX matters.

But before we get there, it is important to note that UT wants all survivors to be in control of who they share information with and to have the choice whether or not they want to participate in an investigation. That being said, it is important to know that all faculty and staff members are considered responsible employees, with the exception of a few we will discuss today. That means if they learn of an incident of sexual misconduct, they must report it to Title IX whether or not the survivor wants them to. This is to ensure that those who experience harm are connected to all resources available to them.

Most importantly, even if a report has been submitted, survivors have the right to choose the next steps in the process, including if they would like to or not participate in an investigation. Regardless of their choice, students can receive support and remedies through Student Emergency Services such as absence notices, emergency financial support, etc.

Also, UT and the Austin community has a number of resources available students who have experienced a Title IX matter. All resources available can be found on the Title IX website. However, instead of going in-depth into all of the resources available, we are going to highlight a few...

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SUPPORT OPTIONS

All university employees, with the exception of those designated as confidential, are considered mandatory reporters and must report violations of Title IX and UT policy.

Reporting (Non-Confidential) Options	Not Reporting (Confidential) Options
Title IX Office Behavior Concerns & COVID Advice Line (you can stay anonymous) Student Emergency Services UT- Austin Police Department (UTPD)	Counseling and Mental Health Center University Health Services- SAFE Exams Available SAFE Alliance

There are a number of resources for students who wish to speak to someone and submit a formal report including the Title IX Office, Student Emergency Services, & BCCAL

There are also a number of resources for students who wish to speak to someone in a private or confidential setting without starting a report, including:

The Counseling and Mental Health Center, which is a free (except for psychiatric visits) and confidential service, located on the 5th floor of the SSB.
The Interpersonal Violence Peer Support program is a group of trained undergraduate and graduate students who offer private, peer-based support to students who have been impacted. Appointments can be scheduled on the Student Emergency Services website or by email.
Advocates are trained professional staff who provide support to individual students who have been impacted by interpersonal violence. These staff members are confidential, meaning they are not held to the same standard of other staff as mandatory reporters, so they still do not have to report anything to Title IX until the student is ready. Appointments can be scheduled on the Student Emergency Services website or by email.
University Health Services is available if medical treatment is needed after an incident of interpersonal violence or sexual assault. UHS employees are not responsible employees. UHS has partnered with the local survivor center, SAFE Alliance, in Austin to offer free Sexual Assault Forensic Exams, a way to collect evidence and receive medical care with or without filing a police report. These are also available off-campus at SAFE’s Eloise House.

Does anyone have any questions before we move on?

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SUMMARY: PEER SAFETY

Be aware of your surroundings and know general campus safety resources
Call BCCAL if you need advice on any situation

Utilize UT Night Rides or SURE Walk to get home safely
Offer support and resources to survivors

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PEER HEALTH:�Prevention & Resources

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UNIVERSITY HEALTH SERVICES & CMHC

General Medicine & Urgent Care

Counseling and Mental Health Center

COVID Testing & Support

Nurse Advice Line

(512) 475-6877

University Health Services has many clinics available, the largest ones being General Medicine, Women's Health, and The Allergy, Immunization, & Travel.

Right now UHS is offering telemedicine to allow for social distancing and will schedule in-person appointments as necessary. They have also adjusted their clinics to prioritize student safety by adjusting the traffic flow and the creation of a respiratory clinic.
Another resource to keep in mind is the Nurse Advice Line. The advice line is available 24/7 and you can call from anywhere in the world free of charge as a UT student. The Nurse Advice Line is a great resource and should you be feeling any of the common signs of coronavirus you can call the Nurse Advice Line and they will help you navigate any appropriate next steps.
UHS is not a fully equipped emergency room, so if someone is ever in immediate danger, call 911.
Also, right now UHS is offering a number of resources specifically for COVID, including COVID testing, antibody testing, and contact tracing. To set up appointments to can call UHS directly or contact the Nurse Advice Line to get guidance on if you should come to UHS.
Lastly, the Counseling and Mental Health Center is available to all students and is currently providing services via telehealth. In addition to individual counseling, CMHC provides groups, psychiatric services, and a 24/7 crisis line. Also, you are able to share if you have a preference for your counselor to hold any specific identities and they are currently allowing students to use their office space on the 5th floor of the SSB for any telehealth sessions should they need a private space.

For more information, please visit Healthyhorns.com.

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COVID SPECIFIC INFORMATION

If you are sick, stay home
Keep rosters of in-person events for contact tracing
Host virtual events when necessary
Daily Symptom Screening and PCT
Get tested regularly through PCT
Vaccinations are available
Follow good hygiene habits
Follow masking guidance

As a leader, please do your best to keep up to date on COVID-19 guidelines.

protect.utexas.edu

Also, as we mentioned earlier, we recognize that safety now includes safety from exposure to the coronavirus. It is everyone’s responsibility right now as Longhorns to protect Texas and take care of one another.

While you may have likely seen and heard the messages on this slide many times by now, it is important for us to continue to remind us all of the importance of:

Staying home when sick and completing our daily symptom screenings through the Protect Texas Together app
Washing our hands often and wearing cloth masks (required indoors, encouraged outdoors)
Keeping a 6 ft. distance from others when possible
PCT and vaccinations are available
Keeping our hands clean by sneezing/coughing into our elbows and avoiding opening doors
And hosting events online, outdoors, or in large common areas - we can all still be social while social distancing

If you have any concerns about individuals not following these guidelines, you can contact the Behavior Concerns and COVID Advice Line (BCCAL), which is now set up to serve as a COVID hotline as well. Please do still continue to route any personal health concerns (e.g. symptoms, etc.) to the Nurse Advice Line.

Also, it is our organization's responsibility to create a community where these practices are followed and embraced. That may mean setting the example and hosting any events online or outdoors, having masks/hand sanitizer readily available, or even simply being an active bystander and saying something when you see someone not following these guidelines.

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SUBSTANCE USE

Lastly before we move into our next section -let’s talk about substance use.

When it comes to substance use, oftentimes people have the perception that all or majority of students make the choice to drink or use Cannabis, but the actuality is different.
At UT in particular, students believe that 96% of their peers have chosen to drink in the past 30 days when in actuality only 69% of students have chosen to drink in the past 30 days.
Also, students have reported that they believe only 3% of students have never chosen to drink, and in actuality 20% of students have never consumed alcohol.
Even more drastically, when thinking about Cannabis use, students believe that 6% of their peers have never used Cannabis when in actuality, 59% of students have reported never using.

Note: Statistics referenced are from the National College Health Assessment (NCHA).

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ALCOHOL USE

If you think someone may have alcohol poisoning, roll them onto their side and call for help

1

2

3

CALL FOR HELP

All that being said, if students do make the choice to use substances - it is important to know how to do so safely, even in a socially distanced setting. One starting point, is to know a standard alcoholic drink size and to keep track of the number of drinks consumed. A standard drink size refers to one 12 oz beer, one 5 oz. glass of wine, or one 1.5 oz. shot of hard liquor.

If you do however notice a peer showing signs of alcohol poisoning such as vomiting, seizures, irregular or slow breathing, blue tinged or pale skin, low body temperature, unconsciousness/passed out or unresponsive - call for medical attention or get someone else to call. It is important to always err on the side of caution and call for help even if you are not sure.

Also, does anyone know the best way to position someone who may have alcohol poisoning while you wait for help to arrive?

(Wait for answer, then click three times to show language and the Bacchus image)

Yes, the Bacchus Maneuver! Roll the person on their side and place hand under head, tilting their face towards ground and then stay with the person until help arrives. This position is extremely important because it helps to reduce the risk of your friends choking on their vomit if they throw up.

If you are interested in learning more about reducing the negative outcomes of alcohol consumption, the Longhorn Wellness Center has a number of programs available that are free to students.

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RESOURCES FOR SUBSTANCE USE

Center for Students in Recovery
Counseling and Mental Health Center: Alcohol and Drugs Counseling Program
Operation Naloxone

Most importantly - if you are concerned about a peers substance use, please consider the many resources available on campus for students to have conversations about their substance use in a non-judgemental and supportive setting.

The Center for Students in Recovery provides a supportive community for students in recovery or in the hope of recovery from addiction. Groups and events are free and open to UT Austin students, staff, and faculty. They also provide group Recovery Ally Trainings and informational presentations on resources that the Center offers. The Center for Students in Recovery is currently holding all events and support groups online.
The Counseling and Mental Health Center has an Alcohol and other Drugs Counseling Program, which provides assessments and referrals, individual and group treatment, and support.

Operation Naloxone offers trainings for all students on how to administer Narcan, a nasal opioid overdose reversal medication. Narcan can also be found anytime at residence hall front desks across campus.

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Polysubstance Use

Polysubstance use is using two or more substances together

When substances are combined, they can have different effects than when they are used on their own

It is important to be aware of what you are taking and the impact it may have

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ADDITIONAL RESOURCES FOR SUBSTANCE USE

SHIFT
Wellness Network Substance Use Safety committee
Longhorn Wellness Center
Amnesty Policy

There are also a a number of other opportunities to get involved and learn more about substance use:

SHIFT is a new initiative on campus focused on engaging the entire UT community in changing the culture of substance use from one of misuse to one of well-being. To share your voice, consider joining their Student Advisory Committee or attend one of their upcoming events.
If you want to help shape substance use safety on our campus, we encourage you to consider joining the Wellness Network Substance Use Safety committee. More information about the committee and how to join can be found on the Wellness Network website.
And last but not least, as we mentioned on the last slide the Longhorn Wellness Center has a number of workshops available for students interested in learning more about substance use.

Also, UT has an amnesty policy for students that call for help.

Does anyone know what amnesty means? Feel free to unmute yourself if you think you have an idea.

Amnesty means current UT students do not have to go through a formal University disciplinary action and the creation of a formal disciplinary record when they call for help for an alcohol or drug medical emergency, if they comply with all the requirements.

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SUMMARY: PEER HEALTH

If someone has the signs and symptoms of alcohol poisoning put them in the Bacchus Maneuver, call 911, and stay with them until help arrives
Do not be afraid to call 911 if you are underage and have a substance use emergency

Make an online appt. with UHS if you feel unwell or get hurt
Utilize Longhorn Wellness Center for presentations on a variety of peer health topics such as substance risk reduction, sleep, healthy relationships, etc.

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ORGANIZATION

MANAGEMENT

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ORGANIZATION EVENTS & PROGRAMMING

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HAZING

“...means any intentional, knowing, or reckless act, occurring on or off of the campus of an educational institution, by one person alone or acting with others, directed against a person, for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization. Hazing includes but is not limited to…”

- UT Institutional Rules, Chapter 14

In running a safe organization it is important to understand what hazing is and what resources are available. As the UT institutional rules state, hazing can occur on or off campus, by one person or a group, for the purpose of joining and maintaining membership in an organization. The definition goes onto to list many examples of hazing, and the key piece to understand amongst the examples is that hazing hazing can affect the mental AND physical health or safety of a person.

In addition, there are many stereotypes that hazing only occurs within greek organizations, this is not true. Hazing can occur within any organization, academic, professional, and greek organizations.

Hazing can also occur across a spectrum of behaviors from acts of physical violence to more subtle forms of hazing including behaviors that may intimidate, harass, or belittle members. This includes mental health hazards like sleep deprivation. For a full list of actions that can be considered hazing we encourage all students to visit hazing.utexas.edu.

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Take Action

If there is immediate danger to yourself or others, call 911 or contact UTPD.
Confront the person or group
Get support from peer(s) or an advisor to interrupt the activity
Report hazing to the Office of the Dean of Students online at hazing.utexas.edu
Seek support or report an incident to the Behavior Concerns and COVID Advice Line at (512) 232-5050 or online at utexas.edu/safety/bcal

HAZING

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CREATING AN INCLUSIVE EVENT & PROGRAM

When planning an event, keep in mind accessibility and participation ability.
Make accommodations for your peers. Include instructions of who to contact for special requests (accessibility, food allergies, etc.) on promotional materials.
Provide a preview of events or an agenda so attendees can gauge their own level of comfort to participate.

Use inclusive language when creating marketing material for events and programs.
Carefully consider and plan event themes and decorations. If you are unsure if your theme is harmful, have a meeting with a campus resource.
Include the opportunity to set group agreements at the start of the event/program.

Creating a more welcoming and inclusive environment at the events or programs you host is another way to make UT safer for all students; and as an organization, we are responsible for the events and interactions our organization has with with ALL students.

One aspect to consider is how to make our programming more accessible to students with disabilities - both visible and invisible. Examples of creating a more accessible space may include:

Looking at the layout of our event or the entrances to the location
For virtual events, taking into consideration any auditory or visual needs for peers and requesting sign language interpreters, using closed captions, or describing what is on any slides
Creating a space where it is ok for people to ask questions and express what they need

Also, it is important to carefully consider and plan event themes, decorations, and marketing materials to ensure you are not intentionally or unintentionally appropriating cultures or experiences.

Does anyone have other examples of ways we can make our organization more accessible and inclusive?

Being aware of food allergies
Using pronouns during introductions
Ensuring you are correctly saying people’s names
Have everyone use an accessible entrance area for your events
Offer to walk with a student to an event to help them navigate campus or entrances
Describe any posters or visual materials to individuals with a visual impairment
Be open and willing to make accommodations for your peers

This is just skimming the surface for ways to create more inclusive organizations. Most importantly, remember that organizing logistics to make sure your programming is accessible and welcoming to all is the responsibility of our organization, not the attendee.

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RESOURCES FOR INCLUSIVITY

Services for Students with Disabilities	Gender and Sexuality Center	Multicultural Engagement Center
Academic accommodations Disability Advocacy Workshops Volunteer Note-Taker Program Student orgs and support groups	Women’s and LGBTQIA+ Center Ally Trainings Workshop requests Discussion and community groups Peers for Pride	Resource office that supports culturally diverse campus Provides leadership development opportunities and educational trainings Fundraising assistance, culturally relevant campus tours, meeting and computer space

There are a number of campus resources available to you that all student organizations can consult with about inclusivity and accessibility.

Services for Students with Disabilities helps students with disabilities navigate campus and receive appropriate accommodations. Their office is located on the 4th floor of the SSB and you can set up an accessible program consultation, request workshops, or troubleshoot event or member needs with their professional staff.

The Gender and Sexuality Center (GSC) promotes learning on topics of gender and sexuality. The GSC hosts lavender graduation, ally training’s, discussion and community groups, and a variety of educational workshops.

Last but not least, the Multicultural Engagement Center is a student resource office that supports a culturally diverse campus. They have leadership opportunities, fundraising assistance, social justice educational opportunities, as well as many other student resources.

All of these offices are offering modified services right now and are offering remote/virtual consultations and programs. We encourage you to check out their websites for their most up to date information.

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Legal Services for Students	Student Ombuds
Consultations: Renting, criminal charges, traffic tickets, consumer issues, car wrecks, and employment law Over 700 clients annually Provide workshops on criminal law, DWIs, and tenant rights	Consultations: grade disputes, academic disputes, student conduct cases Conflict resolution and coaching, mediation, and facilitated discussions Provide group workshop and presentations on negotiating roommate conflicts, difficult conversations, conflict styles, boundaries

ADDITIONAL RESOURCES

Some additional resources for students are:

The Legal Services for students located on at 2609 University Ave. They are visited by over 1,200 clients annually, and they provide excellent workshops and consultations on a variety of subjects including the ones listed on the slide (Renting, criminal charges, traffic tickets, consumer issues, car wrecks, and employment law). There is an extensive list of services that are excluded, that you can find on their website. Right now, LSS is not seeing students in person, but they are offering video and phone consultations.

The Office of Student Ombuds is located on the ground floor of the SSB and they are currently offering all consultations and meetings virtually. They are a confidentially, neutral, independent, and informal resource here on campus for students. They provide conflict resolution services like facilitation, facilitated discussions, dialogue, mediation, or conflict coaching. They also provide consultations on various cases and disputes, as well as provide group workshops and presentations on a variety of conflict resolution topics. You can email them directly to set up a remote appointment.

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TRAVEL

Student organization travel should not be required of the organization's members unless it is fundamental to the purpose of the organization.

Complete appropriate travel documents through Student Activities one week in advance if you’re traveling more than 24 hours and/or more than 25 miles from campus.

Coordinate and obtain approval from the International Office for international travel.

Travel inherently increase risks and can have a lot of safety concerns. If you can reduce travel as a student organization and still achieve your mission on-campus, that is ideal.

https://protect.utexas.edu/travel-guidelines/

“All university-related international travel requests (business, educational, medical, research, presentations, conferences, competitions, etc.) for summer and fall…require Dean/VP and Chair approval”

https://global.utexas.edu/coronavirus

]

If your organization travels away from campus for more than 24 hours and/or more than 25 miles, you must submit a Student Organization Travel Request through the Student Activities office.

The travel request form can be found on the Student Activities website and it must be completed two weeks prior to traveling.
The travel form will ask for the name, EID, and date of birth of all members traveling, and have forms such as an authorization for medical treatment in case of emergency.
All members who are traveling are required to have health insurance. If a member does not have health insurance, they can purchase it through student activities.

If your organization is traveling internationally, you MUST also work directly with Texas Global for approval.

You must register travel through Texas Global.
If your organization is traveling to a Restricted Region, you must fill out a Restricted Regions request form at least six weeks in advance and get approval from the International Oversight Committee (IOC).

Most importantly, everyone wants you and members of your group to be safe. If you have any specific questions - we encourage you to work directly with Student Activities and Texas Global.

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SUMMARY: ORGANIZATION MANAGEMENT

Understand leadership is responsible for safe and inclusive events and programming
Hazing can affect both the mental and physical health of a member

Ensure your org’s values, mission, and vision, align with UT’s core values
Visit Student Activities Travel page for online forms

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RISK MANAGEMENT CHECKLIST

Follow all current campus and community guidelines regarding COVID-19.
Have food and water present at events
Appoint a Risk Manager and Event Monitors
Assure your organization has a Risk Management Policy.
Know your campus resources
Create opportunities for your members to learn about these topics
Have processes to hold members and officers accountable
Align your events/programs with your organizational values
Create an event plan based on assessing PREFF risks
Sign up for a risk management or event consultation with Student Activities

While we can’t remove all risks, we can reduce them through planning and thinking ahead!

Listed above are a few things for our organization to consider: (read aloud 3-4 of them)

Have food and water present at all formal or informal events - but especially at those where alcohol may be present or students may have been drinking
Appoint a Risk Manager and Event Monitors
Create a risk management policy about applicable risks and how they will be addressed within your organization proactively and reactively
Know your campus resources
Create opportunities for your members to learn about these topics
Have processes to hold members and officers accountable
Align your events/programs with your organizational values
Create an overall risk management plan or event plan by utilizing sample templates from our website

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QUESTIONS?

safetyeducation@austin.utexas.edu