Virtual to Hybrid Model

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The New Normal

Education Summit 2022

Venkata Satagopam,

Sarah Morgan

Verena Ras‏

Marta

Batool Almarzouq

Credit: The Turing Way project illustration by Scriberia. Used under a CC-BY 4.0 licence. DOI: 10.5281/zenodo.3332807

Why this session?

• Over the past two years, the outbreak has dramatically changed our lives, work and relationships. As we navigated through the storm and learned many lessons along the way, we became more aware of the advantages offered by the virtual model.

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• Virtual events have experienced higher attendance along with lower operational costs and quicker launch times. However, with some travel restrictions and local regulations lifted away, many are eager to resume on-site communication/events.

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• Still, they don’t want to give up all the advantages offered by the online model so they pursue a hybrid model, which combines the traditional in-person model with the virtual one.

Image credit: eicc

Session Overview

• How do we take what’s great about virtual meetings and mash it up with what’s great about in-person meetings?

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• How do we decide which aspects to handle virtually vs. in-person?

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• How to approach hybrid event and plan it?

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• Can we have a collection of examples of hybrid model that others can reuse?

Image Credit: idea-360

• List of challenges of the hybrid model and potential way to address these challenges!

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• Experiences of hybrid events (as attendee or organiser)?
• Collection of examples that others can use

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• Lessons learned from virtual training that you will continue to use in hybrid event.

Discussion Themes:

Image credit: imagethink

How we will work today?

• Google doc set-up to capture our thoughts / discussions / ideas
• Collection of tables to try to address the questions / ideas raised
• Please choose a section to work on
• Discuss with others via comments / slack channel (#2022-virtual-to-hybrid) or if you want, more live discussion in the zoom meeting.
• The zoom meeting will be open
• Google docs will remain open for the rest of the event.
• A catch-up meeting will be organised in the future to review progress on this topic and take the outcomes further.

Main Google doc for the Session Outline

Google doc for each discussion question

Summary of the Session

• Challenges of the hybrid model and potential way to address these challenges!
• Cost
• Engaging the remote participants
• Human Resources
• Time Zones
• Power (in some global regions)

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• Experiences of hybrid events (as attendee and organiser)?
• There are some negative/positive experience
• Project meeting, conferences, lab meeting, Biohackathon
• Collection of these examples can be used as a reference

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• Lessons learned from virtual training that we will continue to use in hybrid event.
• Inclusion - individuals who lives in LMIC and can’t travel to conferences/event located in countries (where its visa procedure is extremely strict)
• Virtual makes it much easier (almost automatic) to record content, although speakers have to learn how to lecture that way

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• Decision making tool for Hybrid training (with priority)

Outputs

A curated collection of knowledge in and around hybrid model will include:

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• Examples of well-documented hybrid models.
• Decision tree or matrix, which include the factors that should taken into account when deciding to adopt the hybrid model.

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This is a collection of knowledge which can be updated /revised as a community effort.

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Credit: idea-360