File Construction Workshop�Range Adjustment� Kerri Sowers Fall 2022

Today’s Session

1. Important Resources
2. Range Adjustment File Construction
3. Questions

Important Resources

• Locally Negotiated Agreements
• Faculty Evaluation Procedure (MoA)
• Faculty Evaluation Policy (University Standards – section 6.00 and 10.00)
• Program Standards
• School Standards
• Covid MOA
• Personnel Actions Calendar
• Summary Due Dates

Criteria for Range Adjustment

Stockton University Faculty Evaluation Policy (2016, page 22)

Range Versus Promotion

• Range Adjustment
• Based on teaching AND service OR scholarship
• You are meeting the standards in your current rank
• Files are submitted early spring semester
• Promotion
• Based on teaching, service, AND scholarship
• You are meeting the standards for the next highest rank
• Files submitted early fall semester
• Plan for external review process
• If you can’t decide between service or scholarship for your range file – consider promotion!!
• Feedback from PRC/FRC
• Distinguished professors are eligible for range adjustment
• Professors should consider promotion to Distinguished
• Only requires teaching and service OR scholarship
• Minimum 10 years at rank of Professor
• Program “politics” and other reasons people avoid applying for promotion

Procedure for Range Adjustment

• Must notify the Dean of your intent to submit a file for range adjustment prior to the last teaching day of the fall semester
• December 9, 2022
• Electronic file organization and submission process (similar to T&P or promotion)
• Review process
• Faculty: PRC, Dean, FRC, Provost, President, BOT approval
• Librarians: Associate Director, LPC, Director of the Library, Provost, President, BOT approval
• Same procedures apply to Faculty Librarians
• Notify the Director/Associate Director in place of the Dean

Faculty Evaluation MOA (2015, page 51)

Important Dates: Range Adjustment

• Dean notification and file opening: December 9, 2022
• File closing: January 10, 2023
• PRC (Associate Director) Review: January 31
• Dean (LPC) Review: February 14
• FRC (Director) Review: March 7
• Provost Review: March 28
• President Review: April 20
• BOT Approval: May 3
• Rebuttals are due 3 days after each level of review, by 2 PM

File Construction Approach

Range Adjustment file is due by 5 PM on January 10^th

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• Review MOA, Policy, & Standards
• Consider your audience (PRC, Dean, FRC, Provost, President)
• Gather artifacts/evidence of excellence
• Engage in thoughtful self-reflection
• Utilize FAWN

Required Range Adjustment File Content

• Background Materials
• File cover page & position description/responsibilities (School uploads)
• Updated Curriculum Vitae (CV)
• Self-Evaluation
• Executive Summary (1-2 pages)
• Narrative - reflect on ACHIEVEMENT of standards in two areas (~15 pages):
• Teaching
• Service or Scholarship
• Document and reflect on achievements that have occurred since your last personnel action

Required Range Adjustment File Content

• Teaching Portfolio (since last personnel action)
• Representative syllabi
• Peer observation(s) – optional (not required)
• IDEA/small class instrument
• All results of past evaluations since the last positive personnel action OR the results from the last 5 years (whichever is shorter)
• Tenured faculty are required to evaluate at least half of their course load within an academic year)
• Optional for spring 2020 – Covid MOA (must cite)
• Precepting survey
• Optional additional materials (sample assignments, lectures, rubrics, class feedback, etc.)
• Provide evidence and reflect about how you have met the standards

Required Range Adjustment File Content

• Scholarship Evidence (since last personnel action)
• Samples of scholarly or creative work(s)
• Evidence of reviews, grants, or awards
• External Review (optional for range adjustment – need to arrange reviewers in advance)
• Provide evidence and reflect about how you have met the standards

OR

• Service Evidence (since last personnel action)
• Evidence of awards
• Letters that document impact of service (external and internal)
• Notice of committee appointments
• Task force/committee reports, meeting notes, other evidence that documents service contributions
• Provide evidence and reflect about how you have met the standards

Mistakes to Avoid

• Missing or inaccurate CV information
• Not considering the readers when writing (consider clarity, brevity, & specificity)
• Failing to reference the standards for excellence in teaching and service OR scholarship
• Failing to provide evidence
• Not connecting your evidence to your self-evaluation
• Teaching philosophy not supported by evidence
• No examples from IDEAs or overreliance on IDEA scores
• Lack of reflection/examination of trends (IDEA & other assessments)

Uploading File Content

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• Login Instructions
• Upload = Slow process

Levels of Review

• Faculty decisions go to the PRC, Dean, FRC, Provost, and then President
• If you have a PRC member who is serving on the FRC, they will be recused from the discussion and vote at FRC level
• A program member (who was not on your PRC) is allowed to discuss and vote at the FRC level
• If you are a PRC member, you will not be involved in other Range Adjustment decisions
• Librarian decisions got to the Associate Director, LPC, Director of the Library, Provost, President, BOT approval
• You may write a rebuttal letter (get help from the Union!) after any level (you have 3 days to submit; rebuttals are due by 2 PM)

Successful Range Adjustment

• If the President approves the application, a positive recommendation goes to the Board of Trustees for a two-range adjustment
• If approved by the Board of Trustees, the merit-based range adjustment within rank will be effective at the beginning of the Fall semester following the action by the Board

Questions??