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Dec. 17, 2021

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AGENDA FOR FRIDAY, DEC. 17, 2021

12:00 – 12:10 Welcome & DECO Updates

12:10 - 12:20 CVC Update - Executive Director Jory Hadsell

12:20 - 12:55 Program: Vetting Instructional Technology

Presenters: �Jodie Steeley, Director of Distance Education & Instructional Technology, Fresno City College�Jessica Drawbond, Distance Education Coordinator, Los Angeles Community College District; Associate Professor of English, Los Angeles Southwest College�Kristin Hargrove, Instructional Technologist & Systems Specialist, Southwestern College

12:55 - 1:00 Conclusion

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This meeting is being recorded

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MEETING ARCHIVES

  • This meeting is being recorded.
  • The recording and slides will be archived at CCCDECO.org
  • Ongoing conversations in the Vision Resource Center under CCC DE Coordinators Org.

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Add This Series to Your Calendar

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  • Add the DECO monthly meeting series to your calendar if you haven’t already!
  • Click the link shared in chat, and add the file. Your browser will download to your calendar.

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cccdeco.org

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JOINING THE DE-ALL LISTSERV

  • Requests to be added to the DE-ALL list must be submitted to your local college CISO and should follow established local procedures.�
  • The DE-ALL distribution list is an alias listserv populated by each college.
  • The CCC Chancellor’s Office has designated one alias identifier for every college.
  • The college Chief Information System Officer may point their alias identifier to any e-mail address(es) within the college’s domain. The number of people added to the list from each college is a local decision.
  • Note: This info is available on cccdeco.org

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CCC DECO is on the Vision Resource Center

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Sign in to Vision Resource Center through your local portal or at visionresourcecenter.cccco.edu

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Select the All Communities List under the Communities menu, and find the DE Coordinators community, which features many discussion areas and resource repositories

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CCC DECO NEWS & ANNOUNCEMENTS

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Executive Board:

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Kandace Knudson, President

Joanna Miller, Vice President

Cynthia Dewar, Treasurer

Rhiannon Lares, Web Designer

Katie Datko, Secretary

Jim Julius, PIO

Contact email: deco@cccdeco.org

Website: http://cccdeco.org

#18 Surviving the Pandemic Series

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De-stress

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De-construct

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De-tangle

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De-cember

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Move forward

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Reflect and review

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Plan-magine

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Happy Holidays!

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California Virtual Campus Update:

CVC Executive Director Jory Hadsell

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Next Up

Dr. Jory Hadsell leaves CVC to take on a new challenge as Foothill - De Anza Community College District's Interim Vice Chancellor of Technology

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CVC Update

CCC DECO / December 2021

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Our Newest Exchange Teaching College

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CVC Exchange Expansion

Current implementation footprint:

Home Colleges: 65

Phase 1/ Live Course Data: 48

Phase 2 / Teaching College: 15

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Expanding product functionality (soon):

Financial aid automation

ZTC indicator and search filter

Dual enrollment pilot, including online approval workflows

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Home College Readiness Workshops

Home College Readiness Workshop Series

January 20: Increasing Student Awareness

February 8: eTranscript Implementation

March 24: Financial Aid Business Processes

April 14: Financial Aid Automation

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  • Learn the role of a Home College in cross-enrollment, the steps it takes to become one, and the resources/training opportunities available to student services teams.
  • Check your college's status at https://cvc.edu/exchange-implementation-board/. 

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CVC Exchange: Top Search Terms

As of December 6, 2021

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Equitable Online Teaching Workshop Series

  • Discover how to foster student agency through an asset-based teaching lens and hone a critical mindset about why and how you grade your students.

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  • Series begins with Ungrading for Learning & Equity with Susan D. Blum.

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  • Attend the entire series or a la carte!

Register at:

  onlinenetworkofeducators.org/

sp22-equity-series/

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@ONE Spring Courses Discount

  • 25% discount on all @ONE courses with a start date between now and March 31, 2022. 

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  • To receive the discount, participants must enter the coupon code PD4U_2022 on the final registration screen. 

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  • If a faculty member has already registered for a course that will begin during this time period, please have them email support@cvc.edu and we will arrange for a discount.

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Leadership Transition

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Joe Moreau, current CVC Executive Sponsor (Vice Chancellor, Foothill – De Anza) is retiring in 2022.

Jory Hadsell will serve as Interim CVC Executive Sponsor (Vice Chancellor, Foothill – De Anza) beginning in January.

Recruitment in progress for an Acting Executive Director (January 2022 through December 2022).

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Vetting Instructional Technology

Today’s Program:

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�

Dr. Jodie Steeley, Ph.D.

Director of Distance Education & Instructional Technology, Fresno City College

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Professional Landscape

±Doctoral Dissertation, 2012

±College History Professor for 17 years.

±Joined Fresno City in 2016, leaving my tenured position behind.

±My previous institution had dissolved the role of DEC in 2015.

±2016, Director, VP of CCCDECO, Active member of CVC-OEI

±2018-2019, co-chair of LTI workgroup under the CCMS.

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COVID 2020 -

±Tool Fatigue. Many tools have come and gone. NoteBowl, Ally, Otter.ai, others

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±Tools being prescribed from outside the college without review. How do we support � Users? How do we plan for future review and funding?�

±FCC’s digital procurement process started in 2018.�

±Inventory of tools at FCC.�

±Lots of free puppies.

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Digital Tool Procurement Process

1. Sponsor previews the app by using the Digital Procurement Rubric � (provided).�

2. Sponsor works with Vendor to submit the Digital Tool Procurement form in the� Virtual Hub for Faculty (VHF).�

3. Most applications can be installed in a sandbox on a trial basis for adoption � consideration.

4. Request form and trial in the sandbox should be completed to align with � book order due dates.

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New Digital Tools and Review of Current Tools

Basic information for faculty sponsor�

Tool information�

Support�

Usage�

Install�

Privacy, Security, & Accessibility

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It’s not about the apps, it’s about the pedagogy. -Allan Carrington

Technology doesn’t teach, teachers do. -Jodie Steeley

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Recent Application for Established Tool

  • Surveillance Proctoring with Remote AI.
  • Academic Senate workgroup through shared governance.
  • Rubric applied to 4 companies.
  • Document specific to proctoring solutions.

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Outcome �Transparent, fair, & consistent process for informed decision making. Fewer surprises. Able to prepare students, faculty, and the institution to use the tool.

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�

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Jessica Drawbond

Distance Education Coordinator,

Los Angeles Community College District

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View Jessica’s Presentation

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�

Kristin Hargrove

Instructional Technologist & Systems Specialist,

Southwestern College

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Publisher App Review Process Overview

Southwestern College�Distance Education / Online Learning Center��

Kristin Hargrove | Instructional Technologist and Systems Specialist

Disclaimer: This information is provided solely for consideration by CCC DE Coordinators for the 12/17/21 meeting with the express purpose of generating discussion. Please do not share slides with other entities.�This information is not intended to serve as a reference or as directive for other CCC districts or guide publisher policy. We thank you for your consideration!

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Main Themes

History

  • History
  • Context
  • Evolution of Rubric
  • Challenges
  • Suggestions
  • pre-FA 2017: on heels�of other lawsuits�
  • FA 2017: outgoing VP indicated publisher app review deadline for faculty

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Context

SWC Stakeholders

  • Mia McClellan, Dean ISS
  • Tracy Schaelen,�DE Coordinator
  • Khoa Pham,�Accessibility Specialist
  • Online Learning Center
  • Disability Support Services
  • ServiceNow
  • SWC Faculty

Review Process

  • Applicable to:
    • Previously: �Fully Online or Hybrid Courses
    • Currently:�Covid and…�
  • Turnaround: 6-8 weeks�(term prior)
    • 2-3 weeks intense review
    • 1 week simple review�
  • Request submission:
    • Previously: form
    • Currently: ServiceNow

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Evolution of Rubric (#s & %)

Initial Rubric

  • Arranged by topic�
  • Example:
    • Headings
    • Links
    • Images
    • Tables
    • Reading Order
    • Etc.

Current Rubric

  • Arranged by criticality�
  • Example:
    • Traffic light
      • Red: keyboard accessibility
      • Orange: reading order
      • Yellow: descriptive page title

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Challenges

SWC End

  • Lack of policy in writing
    • Lack of awareness
    • Lack of deadlines
  • Lack of distinction of publisher app & 3rd party app
  • Faculty do not provide complete info
  • Department v. individual review
  • Same app; different disciplines
  • Re-checks
  • Lack of time / personnel
  • Faculty use at other schools
  • E-textbooks?

Publisher End

  • Content updated;�not advised of changes
  • Content sunsets
  • Access expires
  • Publisher contacts�change
  • Want all updates �pinpointed
  • Different end: sales $

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Suggestions

  • Administrative and Legal buy-in
  • Distinction between online/hybrid and F2F
  • Process Transparency for Faculty
  • Clear deadlines
  • Clear tracking
  • Clear distinction between publisher apps and 3rd party apps
  • Clear communication of instructor onus in terms of�making course content accessible

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Final Discussion / �Q & A From the Field

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THANKS TO ALL FOR ATTENDING!

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Wishing you all good health for you and your campus communities, happy holidays, and a wonderful new year!!

�Next meeting: Friday, Jan. 21, 2022!

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�Complete our meeting topic survey if you have not, and/or send suggestions for meeting topics and guests to �DECO@CCCDECO.ORG or JMILLER@4CD.EDU or jjulius@miracosta.edu ��

CONCLUSION

cccdeco.org