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HEP Community Engagement

Is the HEP Community going to take responsibility for engagement (or not)?

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Community Engagement Frontier

July 19th, 2022

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“Achieving gender equality is about disrupting the status quo, �not just negotiating it” �Phumzile Mlambo-Ngcuka

CSS participants

2

Kétévi A. Assamagan

Efforts are being made, although there is still a significant lack of diversity in our field, e.g. in 2019, 88 DOE Nuclear Physics-supported students received their Ph.D.’s. Only 5% were Black or Hispanic, nearly a factor of 7 below representation in the US population

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CEF: Community Engagement Frontier

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Kétévi A. Assamagan

CEF01: Applications

& Industry

CEF02: Career pipeline

& Development

CEF03: Diversity

Equity & Inclusion

CEF04: Physics Education

CEF05: Public Education

& Outreach

CEF06: Public Policy &

Government Engagement

CEF07: Environmental & Societal Impacts

arXiv:2203.07328

Frontier Report

CEF Contributed Papers

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How informed folks felt about future direction in Community Engagement

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Kétévi A. Assamagan

arXiv:2203.07328

arXiv:2203.07328

arXiv:2203.07328

Hopefully, the body of

work done in CEF will

offer clarity & direction

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CEF: Body of work in the last ~2.5 years

5

Kétévi A. Assamagan

  • Scope
    • All aspects of HEP engagement

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  • Materials
    • Over 100 LOIs, surveys, town hall meetings, panel discussions, invited experts, workshops, group meetings
    • 35 contributed papers
    • 7 topical group reports
    • One frontier report

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  • Suggestions & recommendations for
    • Funding agencies
    • Education & research institutions
    • Professional societies
    • Research collaborations
    • Individuals

We cannot cover all the work in this session. We will discuss one cross-cutting topic. The scope of the CEF body of work is much broader than shown here today.

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CEF: Focus this session on a cross-cutting topic

6

Kétévi A. Assamagan

How to improve diversity,

equity and inclusion in HEP

Physics Education

Public Education

& Outreach

Public Policy &

Government Engagement

Career pipeline

Development &

Retention

Applications

& Industry

Environmental &

Societal Impacts

Climate of the field;

excellence & equity

in leadership

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“[DEI] is a reality that should be deeply felt and held and valued by all of us.” Ava Marie DuVernay

Some folks need more convincing?

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Kétévi A. Assamagan

arXiv:2203.07328

There is far more under-representation than could be expected from meritocracy arXiv:2203.11523v2, arXiv:2203.11513v2, arXiv:2203.11518v2, arXiv:2203.11508v2 arXiv:2203.10393v1.

The Diversity–Innovation Paradox in Science

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But what is DEI, really?

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Kétévi A. Assamagan

From Diversity to Mobility and Full Participation 

We don’t want strategies that “offer a narrow, at-the-margins response to exclusion, which deflects attention from more central problems with the current system and invites zero-sum reactions to [DEI] efforts”

  • It is not a box to check; It is not reverse discrimination
  • It is an effort to ensure full participation; to improve the climate of the field
  • Equitable sharing of education and research resources
  • Moving away from rewarding privilege
  • Moving towards cultivating potential and increasing mobility for all
  • Building partnerships and enabling systemic approaches to increasing educational access and success for all

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In the following slides, we will go through a subset of CEF recommendations mostly related to this topic. Then, we will discuss:

  • The issue of low community participation in CEF
  • The implementation of CEF recommendations

How do we improve diversity, equity and inclusion in HEP?

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Kétévi A. Assamagan

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Recommendation: HEP communities must implement new modes of community organizing and decision-making that promote agency and leadership from all stakeholders within the scientific community.

CEF03: Diversity, Equity, & Inclusion

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  • Responsibility of the Community
    • Education and exposure to build allyship
    • Evolve from passive support -> self-sustaining action
    • Full Participation to enact real culture change and not overburden
  • Ensure Enfranchisement of DEI Bodies in Decision-Making Processes
    • Agency is crucial for successful DEI efforts
    • Formalize powers of DEI bodies (speakers, voters, approvals, etc.)
  • Evolving Leadership Prioritizations and Perspectives
    • DEI == Excellence: practice what we preach, especially in leadership roles
    • Top-Down vs Bottom-Up: use the position at-hand to make local change

Mu-Chun Chen, Carla Bonifazi, Johan Bonilla, Yi-Hsuan Cindy Lin

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CEF03: Diversity, Equity, & Inclusion

TG Report

Contributed Papers

Link to Overleaf

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Mu-Chun Chen, Carla Bonifazi, Johan Bonilla, Yi-Hsuan Cindy Lin

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Recommendation: We require a robust education program in physics, mathematics and the sciences for a compelling program of scientific discovery and must provide students across the demographic spectrum ample basis of opportunity to enter particle physics and ancillary fields to engage in and benefit from the science

CEF04: Physics Education

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  • Joint activities of academia and K-12 to catch students with Physics interest early-on
  • Universities must provide undergraduates with more complete picture of particle physics trained researchers, realistic view of common career paths post baccalaureate and post graduate school including theory and experimental positions as well as non-academic careers
  • R1 and non-R1 universities setup up Masters Degree programs in particle physics and related areas, such as hardware and software technology for Big Science experiments
  • Graduate programs in particle physics should normalize training for a broad range of STEM careers (not self-teaching)
  • Expand the benefits of faculty collaboration and research opportunities across the broad spectrum of academia and give equivalence: opportunities for all in technical and scientific leadership on projects and with appropriate recognition for contributions

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Randal Ruchti, Sibrand de Jong, Sudhir Malik

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CEF04: Physics Education

TG Report - Physics Education

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Contributed Papers

  • Particle Physics Outreach to K-12 and Opportunities in Undergrad Education – arXiv:2203.10953
  • The Necessity of International Particle Physics Opportunities for American Education arXiv:2203.09336
  • Broadening the scope of Education, Career and Open Science in HEP arXiv:2203.08809
  • Transforming U.S. Particle Physics Education: A Snowmass 2021 Study arXiv:2204.08983

Randal Ruchti, Sibrand de Jong, Sudhir Malik

Evolution of HEP Education and Training

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Recommendation: Codify the importance of public engagement

CEF05: Public Education & Outreach

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  • Laboratory contracts
  • Faculty handbooks
  • Professional society strategic plans
  • Experimental collaboration constitutions
  • Conferences and collaboration meetings
  • Merit criteria for funding research
  • Criteria for hiring, tenure, promotion, other reviews

Sarah Demers, Kathryn Jepsen, Don Lincoln, Azwinndini Murongo

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CEF05: Public Education & Outreach

TG Report

Contributed Papers

https://www.overleaf.com/6722424812frjcgwkrqczk

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  • “The need for structural changes to create impactful public engagement in US particle physics” https://arxiv.org/pdf/2203.08916.pdf
  • Public engagement section of “Building a Culture of Equitable Access and Success for Marginalized Members in Today’s Particle Physics Community” https://arxiv.org/pdf/2206.01849.pdf

Sarah Demers, Kathryn Jepsen, Don Lincoln, Azwinndini Murongo

* Don’t miss our panel “Communicating Science to Everyone” on Sunday, July 24, at 3:30 p.m. Pacific

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Recommendation: the community should encourage a global shift in perception:

● to expand access to industry-focused training

● to engage a broader section of the student population

CEF02: Career Pipeline & Development

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Julie Hogan, Aneliya Karadzhinova-Ferrer, Sudhir Malik

70%

leave HEP

Mentor

Evaluate trainee’s strengths and mentor them toward relevant jobs

Train

Labs & experiments increase industry-focused training opportunities

Connect

Leverage HEP alumni to destigmatize career transitions to industry

Students

without HEP research access

Change

Practices that block effective participation by PUIs and CCs

Train

Boost paid programs targeting students without local HEP

Advocate

for funding & pathways to participation in collaborations

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CEF02: Career Pipeline & Development

TG Report

Contributed Papers

Rethinking:

“Dropping out”

“leaving the field”

“teaching college”

“Undergraduate research”

And more…

Career Pipeline & Development Report

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  • Facilitating Non-HEP Career Transitions arXiv:2203.11665
  • Enhancing HEP research in PUIs and CCs arXiv:2203.11662

Julie Hogan, Aneliya Karadzhinova-Ferrer, Sudhir Malik

Early Career Panel

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Friday 7/22, 12:30 pm

Kane 220

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6 HEP alumni panelists!

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CEF01: Applications & Industry

TG Report

Contributed Papers

Recommendation: Establish targeted multi-agency programs which facilitate partnerships between National Labs, Academia and Industry

https://snowmass21.org/community/applications#cef01_topical_group_report

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  • Programs enabling deep tech transfer from National Labs
  • Engaging and technology transfer with Scaleups
  • Application-driven engagement with universities, synergies with other funding agencies
  • Big Industry engagement to benefit HEP: Microelectronics Support from large CAD companies
  • Transformative Technology for FLASH Radiation Therapy
  • Nurturing the Industrial Accelerator Technology Base in the US
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Farah Fahim, Alex Murokh, Koji Yoshimura

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CEF01: Applications & Industry

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  • Setup Public – Private Partnerships (Industry – National labs – Academia): Establish centers, consortiums etc. to create a mutually beneficial ecosystem in emerging technology areas such as Quantum, AI/ML, Microelectronics.
  • Develop technology roadmaps and technology readiness levels: Academia, National Labs and Industry form a spectrum from foundational research, advanced instrumentation to mature production. Creates the appropriate synergies at the right stage
  • Establish cross-agency initiatives: Cross cutting programs enable translational technology research. Focus on fundamental technology rather than fundamental science
  • Prioritize and simplify high risk, high reward opportunities: in key cross-cutting technical areas such as flash therapy
  • Direct industry programs: beyond the current SBIR programs to nourish critical industry capability
  • Collective all of DOE approach for engagement: Employ an all of DOE approach for tools and services that are commonly procured across the labs such as CAD EDA tools
  • Deep tech transfer initiatives at labs: Establish programs that enable deep tech commercialization with appropriate incentives, funding and time scales. Consolidate and/ or establish entrepreneurial programs for employees across the National lab system

Farah Fahim, Alex Murokh, Koji Yoshimura

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Recommendation: An HEP government engagement group should be formed to take ownership of strengthening connections to research societies (APS, AIP, AAAS, …) to facilitate advocacy for DEI, immigration, R&D, science funding reform, and other areas that impact HEP

CEF06: Public Policy & Government Engagement

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  • No current structure to translate recommendations from CEF groups to �actionable policy and legislation changes
  • Issues are broader than HEP, affect whole US science and academic communities
  • No expertise currently exists within our community on DEI focused legislation and there is no mechanism to establish community consensus
  • Existing community advocacy activities are focused on communicating HEP research activities and status of executing P5 plan to policy makers
  • These current efforts are by FNAL, SLAC and US-LHC users groups, plus APS DPF.
    • Through election these represent much of the community
    • In practice the work is done by a small number of community members, and not all voices are not included in the funding discussion

Rob Fine, Louise Suter

www.usparticlephysics.org/wp-content/uploads/2022/03/Particle-Physicists-Value-Diversity-2022.pdf

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CEF06: Public Policy & Government Engagement

TG Report

Contributed Papers

To read the report and provide feedback see our wiki - https://snowmass21.org/community/policy

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  • Non-Congressional Government Engagement https://arxiv.org/pdf/2207.00125.pdf
  • Advocacy for Areas Beyond HEP Funding https://arxiv.org/pdf/2207.00124.pdf
  • Congressional Advocacy for HEP Funding https://arxiv.org/pdf/2207.00122.pdf

Rob Fine, Louise Suter

  • The HEP users groups and DPF should provide the resources for continued growth and sustainability of the annual HEP Congressional advocacy effort.
  • The users groups, DPF, laboratories and universities should work to expand advocacy to the federal executive branch and state and local governments.
  • The HEP community should establish a group to work with other science and physics societies on advocacy for non-HEP funding issues.

www.usparticlephysics.org/

In person DC trip

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Climate change is a DEI issue

CEF07: Environmental & Societal Impacts

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  • Particle physicists are likely to have an outsize impact on global climate change due to their carbon-emitting activities.
    • Facility construction, experiment operation, large-scale computing, travel….

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  • Climate change is leading to increases in conflict, population displacement, food insecurity, and will push millions of people below the poverty line.
  • In developing countries, women are more vulnerable than men to the effects of climate change.
  • Black/African American and Hispanic/Latino populations in the US will bear the brunt of climate change effects due to the areas they live in and industries they work in.

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  • Our recommendations around climate change will help ameliorate these differential impacts.

Mike Headley, Véronique Boisvert, Ken Bloom

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CEF07: Environmental & Societal Impacts

Labs should promote a diversity of membership and in their outreach initiatives to bring a variety of perspectives to the table.

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Mike Headley, Véronique Boisvert, Ken Bloom

  • Fermilab regularly refreshes its Community Advisory Board membership to reflect the local community.
  • LBNL partners with nonprofits to increase the participation of underrepresented groups in STEM.
  • SURF works with tribal elders and local community leaders to include indigenous perspectives.
  • SURF made specific commitments to regional Native American Tribes to respect and protect the heritage of the Black Hills.

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CEF07: Environmental & Societal Impacts

TG Report

Contributed Papers

Link to Overleaf

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  • Climate impacts of particle physics https://arxiv.org/abs/2203.12389

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  • Local impacts of particle physics projects

https://arxiv.org/abs/2203.07995

Mike Headley, Véronique Boisvert, Ken Bloom

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CEF

Participation & Implementation

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Another View of CEF

26

Kétévi A. Assamagan

CEF01: Applications

& Industry

CEF02:

Career

Pipeline & Development

CEF03:

Diversity

Equity &

Inclusion

CEF04:

Physics

Education

CEF05:

Public

Education

& Outreach

CEF06:

Public Policy

& Government Engagement

CEF07:

Environmental

& Societal

Impacts

CEF

~140 Separate (sub)Recommendations

Funding Agencies

Laboratories

Universities

Users

Groups

DPF

Individuals

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Snowmass Participation in CEF

Overall, there was very low participation by the HEP Community in CEF

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Breese Quinn

  • Vast majority of CEF work over last 2 years carried out by the small group of Topical Group Conveners, plus a few dedicated community members
    • e.g. most (but not all) CEF Contributed Papers were almost completely produced by the TG Conveners themselves (incl. organization, research, and writing)
  • Despite our best efforts, we could not attract many people to get involved. Less a cross-cutting frontier as intended, but more an isolated set of activities by a small group of people.
    • Almost all of whom are also physicists interested in participating in other physics Frontiers
      • Largely prevented from doing so by burden placed on them by low CEF participation
      • Sacrificed opportunity to advance career research plans in order to do CEF work for health of the field on your behalf

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Snowmass Participation in CEF

Overall, there was very low participation by the HEP Community in CEF

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Breese Quinn

  • Various reasons for low participation, some quite understandable
    • Lack of time
    • Career progression depends almost exclusively on research production, not at all on CEF
    • At least some level of “Someone else should do that because I have important research to do”
    • Note most of the non-conveners who made major contributors were EC

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Snowmass Participation in CEF

Overall, there was very low participation by the HEP Community in CEF

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Breese Quinn

  • Various reasons for low participation, some quite understandable
    • Lack of time
    • Career progression depends almost exclusively on research production, not at all on CEF
    • At least some level of “Someone else should do that because I have important research to do”
    • Note most of the non-conveners who made major contributors were EC

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CF2: Dark Matter

EF: Higgs & BSM I

CEF: All XF

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Snowmass Participation in CEF

How do we address the real concerns leading to low CEF participation?

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Breese Quinn

  • Convince people the work is important.
    • Few would openly disagree that any of the CEF work is unimportant.
    • Hopefully today’s story and linked information will strengthen these convictions.
    • But as Steve indicated on Sunday, individuals deciding to act respectfully, or taking the time to sign a letter to Congress alone won’t cut it.
  • Structural changes
    • Establish rewards (not just awards) for CEF work, e.g. make it part of hiring, grant decisions. i.e. consequences for doing nothing (no one has to do everything, but everyone has to do something)
    • Perhaps this is the first and last time CEF should be part of Snowmass
      • Time/career development concerns are heightened during high-stakes planning and decision-making of Snowmass process
      • Snowmass presents the greatest barriers to large-scale CEF participation, forcing hard choices of which responsibilities to meet. CEF will almost always lose out to research interests in this high-stakes environment.

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Snowmass Participation in CEF

For HEP to be healthy and grow

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Breese Quinn

  • The community must decide that everyone’s participation in CEF is required.
    • Individually through personal action
    • Corporately through structural change

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CEF Implementation & Monitoring Progress

Somebody has to take responsibility

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Breese Quinn

  • Everyone agreeing CEF is important and committing to it is necessary but not sufficient
    • An Implementation plan must be developed
  • Past Snowmass experience
    • 2014 P5 was charged with the responsibility of prioritizing the selection and implementation of a program of projects, based in large part on Snowmass recommendations
      • Worked exceedingly well over last 8 years for a consensus plan of physics projects
      • Mandate and membership not as well-suited to other areas of HEP such as CEF
        • e.g. Snowmass 2013 Communication, Education & Outreach Frontier
          • As a whole, neither P5 nor any other HEP organization took ownership of these issues
          • Despite the great efforts of some individuals and institutions, little overall progress on these recommendations since last Snowmass

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CEF Implementation & Monitoring Progress

Snowmass 2021 must be accompanied by US HEP establishing a structure for designating entities to take ownership of and responsibility for ensuring CEF recommendations are implemented and monitored for progress

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Breese Quinn

  • One option: Expand P5 charge and membership to encompass CEF
    • P5 has been designed to prioritize (experimental) projects
    • May not be ideally situated in HEP ecosystem to handle CEF initiatives
    • Stakeholder/resource authorities and relationships

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CEF Implementation & Monitoring Progress

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Breese Quinn

  • Another option: Distribute responsibility informed by organization of CEF TG Recommendations into Overall Goals for 5 specific Target Communities for Engagement

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  • HEP Internal Engagement
    • Since DPF is most representative of the entire field, they may be best positioned to shepherd recs for HEP

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CEF Implementation & Monitoring Progress

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Breese Quinn

  • Another option: Distribute responsibility informed by organization of CEF TG Recommendations into Overall Goals for 5 specific Target Communities for Engagement
  • Industry Engagement
    • Perhaps a partnership between the funding agencies, laboratories, and universities is needed to manage engagements with industry since that is where most of the direct relationships with industry are formed.

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….

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CEF Implementation & Monitoring Progress

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Breese Quinn

  • Another option: Distribute responsibility informed by organization of CEF TG Recommendations into Overall Goals for 5 specific Target Communities for Engagement

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  • Education Engagement
    • URA’s membership of university administrations and role in connecting academia with labs could make it best suited to sponsor a team to work towards implementation of education initiatives.

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….

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CEF Implementation & Monitoring Progress

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Breese Quinn

  • Another option: Distribute responsibility informed by organization of CEF TG Recommendations into Overall Goals for 5 specific Target Communities for Engagement

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  • Policy Engagement
    • Elected representative user groups that have led HEP funding advocacy efforts for decades should form the core of any new entity formed to expand policy efforts.

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CEF Implementation & Monitoring Progress

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Breese Quinn

  • Another option: Distribute responsibility informed by organization of CEF TG Recommendations into Overall Goals for 5 specific Target Communities for Engagement

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  • Broader Society Engagement
    • As focal points for HEP public engagement, the labs themselves may be the ideal choice to manage the recommended programs directed at the broader society.

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CEF’s Big Picture Goal for Snowmass 2021

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Breese Quinn

  • Our goal and hope is that by the end of Snowmass 2021, all of you will be convinced of and committed to the following propositions:

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  1. We all agree on the importance of everyone in HEP working together on CEF issues.
  2. A structure for implementing and monitoring the progress of CEF recommendations must be developed.

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  • If we can make these statements a reality, then US HEP will be much stronger and healthier by the time we gather for the next Snowmass!

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