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LSCAB Meeting/Capital Engagement

March 18, 2024

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Agenda

CPS Buildings Portfolio
Critical Facility Needs
EFMP Community Engagement
Capital Prioritization Process
Feedback
Group Discussions

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Building Portfolio

CPS’ buildings portfolio �is large and diverse

CPS has significant facility needs because of the size and the age of the building portfolio

Given the overall size and need of the facility portfolio, along with continued budget constraints, Capital budgeting necessitates a needs-based prioritization approach focusing on “critical needs”

74 �Modular Buildings

803

Buildings

26

100

Annex Buildings

62 million

Square Feet (equivalent of 14 Sears/Willis Towers)

84 years

Average Campus Age

149 years

Oldest Campus Age

74

Modular Buildings

522

Campuses

(CPS-owned and leased property only)

55

Linked

Additions

Leased Facilities

26

Branch Buildings

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Breakdown of Facility Needs

$14.4 B

ADA Accessibility

Accessibility needs to make a campus accessible based on the 2021-22 facility Condition assessments. These upgrades will provide equitable access for all.

Immediate Critical Needs

Critical system facility needs such as building envelope (windows, roofs, masonry) and mechanical heating and cooling systems over the next 5 years based upon the 2021-22 facility condition assessments. These upgrades will result in energy buildings with enhanced indoor air quality.

Long Term Critical Needs

Critical system facility needs such as building envelope (windows, roofs, masonry) and mechanical heating and cooling systems from 6 to 10 years based upon the 2021-22 facility condition assessments. These upgrades will result in energy efficient buildings with enhanced indoor air quality.

Facility Upgrades

Upgrades including finishes (paint, finishes, ceilings), lighting upgrades and other classroom upgrades. These upgrades will enhance the learning environment while also increasing the building energy efficiency.

21%

38%

37%

4%

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Planning Area Analysis (Every 5 Years)

As part of the EFMP, the district includes additional information about the district’s 16 planning areas, including, but not limited, to the following topics:

Area Overview along with History and Context
School Facility Overviews with Attendance-boundary Maps
Space Utilization
Current Facility Deficiencies
Data Details by School

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Historical Capital Budgets

Note: *Excludes outside funding and capital support services

Capital budgets vary annually so project prioritization is critical.

CPS has significant building needs
Overall need exceeds annual funding levels
Historically, annual funding levels are variable
Prioritization is critical

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RECAP - FY23 Capital Budget Priorities and Community Feedback

Mechanical, Electrical & Plumbing Needs

Student Recreation and Athletic Resources

Roof / Envelope Needs

IT & Security Investments

Playground Replacements

Overcrowding�Relief

Programmatic Investments

Over 400 participated in the virtual community meetings and over 2,200 survey responses received

Modular Refurbishment Program

Restroom Upgrades

Parking Lot Repairs

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CPS Capital Planning: Our Process

Updated Facilities Condition Assessment

Enhance transparency and community engagement

Continue community input on budget priorities

Support

district initiatives

(including ADA) and maximize impact of capital spend on students and student experiences

Ongoing guidance from Office of Equity

The FY25 capital budget focuses on the following areas:

Capital Plan

Capital Needs

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Facilities Condition Assessment

Latest Update

Program Overview

The facilities condition assessment is a visual inspection used to capture and record each building system's condition and to inventory built-in facility features such as total building count, overall square footage, count of rooms/spaces, etc.

Program Posting

The reports for the 2021-2022 assessments will soon be available on cps.edu.

In a continued effort to enhance transparency, CPS has developed a dedicated facilities assessment webpage (https://www.cps.edu/services-and-supports/school-facilities/facility-condition-assessment/) which provides a single location to retrieve information on the facilities assessment process and a searching function to download the assessment report for any CPS owned and operated facility.

DRAFT

Ivan

The Chicago Public Schools (CPS) Facilities & Capital Planning Department has recently completed a new round of facility condition assessments in all CPS owned and operated facilities. The previous facilities condition assessment was completed in 2014/15.

Final thoughts:

The facilities condition assessment is a visual inspection only of the building’s systems. It is not destructive.
Sample report included a rank and quantity for all assessed items at each CPS operated facility
Separate assessment landing page on cps.edu
Prioritization of critical capital needs (roof, windows, MEP) is a process as systems are dynamic and constantly changing (for example, systems can change significantly from one assessment to another - this can be driven by a number of factors including, weather (freeze/thaw), accelerated deterioration, deferred maintenance, and recent investments.

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CPS Equity Index

Historical Capital Funding

Historical TIF Funding

Friend’s Of Dollars

CAPITAL INVESTMENT

Hardship Index Score

Students Residing in Invest S|W

Community Life Expectancy Index

Students Experiencing

Homelessness

COMMUNITY FACTORS

Race/Ethnicity

*Free/Reduced Lunch

**English Learners

Diverse Learners

DEMOGRAPHICS

Equity Index

CPS’s tool to ensure that budget decisions help advance equity.

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Current Equity Index Weights

Historical Funding

Community Factors

Demographics

Equity Index

CPS’ tool to ensure that budget decisions help advance equity.

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Your Feedback on Community Survey

Equity Index factors

Capital budget categories prioritization

Building Quality feedback

Draft Survey Link

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Thank You

We’re excited to hear your feedback