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PaCE Guidelines

PaCE funds can be used on special session and self-support instructional programs for student assistants, course development, travel, career fair/marketing, equipment, events, guest speakers, supplies, IT hardware/software.

For travel, if the purpose of the trip would advance the faculty’s knowledge that will be used in delivering self‐support courses or in administering self‐support programs, the travel is eligible for PaCE funding. The faculty will include the special session class # in the travel authorization.

For equipment, if the department is only purchasing the equipment because of the special session program (even though some of the department’s regular session courses will also use the equipment), 100% of the cost could be paid from PaCE funds.

For student assistants (SA), if you hire the SA for winter intersession (Dec - Jan) or summer intersession (Jun - Aug), you will need to set up a specific SA position # for the self support programs. You should not use PaCE funds to hire SA in Spring and/or Fall even though you have special sessions.

If the department needs to split general operating expenses between Op fund and PaCE fund, you will use the enrollment seat distribution %.

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For self-support course preparation

If the faculty is T/TT Faculty, and if you want to give him the 3 units as part of the workload, you will need to split fund his position (Employee Profile) for that semester. If you have to pay him using 2403, just make sure you use a position that is associated with PaCE fund.
The process for the lecturer developing a special session course will be as follows:

You will need to request a new Position for Job Code 2322, "Crs Dev, Spcl Pgms-For Credit" as the working title, see below. Having "Crs Dev" in the working title will help you separate course development salary expenses from special session salaries. The funding source for the position will be PaCE funds, so make sure to use the correct Position Pool.

Job Code: 2322

Position Description: Crs Dev, Spcl Pgms-For Credit

You can then appoint the Lecturer to the 2322 position that is created (funded by PaCE) using the UPFS Additional Employment Request form found in OnBase. Make sure to select the "non-instructional assignment" box and fill out all of the corresponding information.

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Enrollment Seat Distribution

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PaCE Funds Revenue Distribution Model

* Academic programs are separately charged for library services and Chancellor's Office centrally paid costs

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PaCE Funds Distribution Timing and Roll Forward Policy

Prior Year Roll Forward Allocation - October
Summer Special Session - November
Summer Intersession - December
Fall Special Session - December
Winter Intersession - April
Spring Special Session - May

Provost office allocates PaCE funds roll forward to each college based on 25% of prior year actual PaCE spending or fund balance, whichever is less.

Example: 2022 PaCE actual spending $150K with $30K remaining balance

Department	2022 PaCE Actual Spending	25% of Prior Year Actual	FY 23-24 PaCE Roll Forward Allocation
A	$ 50,000	$12,500	$10,000
B	$100,000	$25,000	$20,000
Total	$150,000	$37,500	$30,000
	FY 23-24 PaCE Roll Forward Balance	$30,000	80%

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