PAPA Meeting

Monday, January 9, 2023, 7:00pm

Tonight’s Meeting Agenda

• Welcome (Bryan & All) (1min)
• Minutes vote for December 12, 2022 Meeting (Tonya) (2min)
• Open Board & Lead Positions (Bryan & All) - welcome 4th at large member (2min)
• Financial Update for PAPA (Nathalie & Program Leads) (5min)
• Program Updates & Highlights
• Theater (Noel, Mr. Yani, Ms. Griswold) (5min)
• Music (Rita, Mr. C) (5min)
• WG Updates for Winter 2022-23 (Rachel, Mr. C) (5min)
• WP Winter 2022-23 (Nina, Delia, Jessica, Mr. C) (5min)
• Marching Band & Color Guard Fall 2022 Season (Tonya, Mr. C) (5min)
• Fundraising (James) (5min)
• PAPA Volunteer Recruitment Plan (Alyssa) (5min)
• New business (Bryan & All/Any) (5min)

Dec. 12, 2022 Minutes: vote to ratify/accept

Minutes were shared for offline review prior to the call to order for tonight’s meeting.

The shared link is: Copy of PAPA Regular Meeting Minutes 12/12/22

• These printed records shall be corrected & accepted as if they had been read.
• Capture decision from executive board to publish as accepted.

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2022-2023 Board & Program/Event/Team Leads

* The PAPA Board will need to vote for this incumbent at the May 2023 meeting in order for them to be eligible to serve for another year in these roles.

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🌟The PAPA member is a senior or alumni parent

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Bylaws: http://leighpapa.org/wp-content/uploads/2020/04/PAPA-Inc-By-Laws-_ratified041320.pdf

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2022-2023 Open Board & Lead Positions

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Welcome Rachel Batish - At Large Board Member & Amazon Smile / eScrip coordination

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We have the following seats open for the upcoming school year.

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• Stampede Lead (May 2023)
• First Aid Fundraiser (ongoing - Rita reopened)
• PAPA Scholarship Lead (cannot be a senior parent)
• Choir Liaison

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Financial Overview: as of Jan. 9, 2023

• Treasurer report Jan. 9, 2023 update: 2022-2023 Treasurer Report

2022-23 PAPA Approved Budget

Prepared by Gil Garcia (treasurer)

and Nathalie Goricanec (assistant treasurer)

Link to budget as previously approved & amended:

https://docs.google.com/spreadsheets/d/1VPskYXnyuOXkXzrXSOAzPmJPVNVagOkB6TEVoXPBmiM/edit?usp=sharing

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For the 2022-23 school year

• Approved by the PAPA Board (approved at September 2022 meeting)
• Amended for music program / WE Chicago budget (approved at October 2022 meeting)
• Amended for winter guard & winter percussion budgets (approved at December 2022 meeting)

Program Updates

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Theater Program Updates

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Music Program Updates

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Winter Guard Update

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Winter Percussion Update

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Marching Band & Color Guard Update

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Fundraising

• Amazon Smile
• First Aid Fundraiser (all year)
• Rummage Sale (fall)
• Mattress Sale (fall)
• See’s Candy (spring)
• Chef’s Nights (all year)
• Grants/Capital Campaigns
• Fall Event (tentative)
• Crab Feed (January/February)
• Silent Auction (w/ Crab Feed)
• Greenery/Wreaths (Winter Guard)
• Frontier Soups (Winter Percussion)
• Cheesecakes (Theater Arts)
• Graduation Concessions (June)

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Fundraising Overview 2022-23

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(James - update here)

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• Mattress sale held 12/10/2022 - inquiry to CFS - waiting response/confirmation
• Feb. BBQ Benefit (a.k.a. Crab Feed) updates
• Auction
• Tickets
• The ticketing site is now available. Please look it over and test it before pushing out to everyone. https://www.showtix4u.com/event-details/70144
• Ticket Sales Notes
• Tables 1-15 can only be sold as whole tables for $600
• Tables 16-33 can only be sold as individual seats at $65, or sponsor a teacher/staff for $65
• Tables 31-33 can only be sold by the box office
• Communications
• Website updated: https://leighpapa.org/crabfeed/
• Jan. communication needs / strategy

Fundraising: 2022/23 Volunteer Leads

Fundraiser When Volunteer Lead $Goal$

1. Amazon Smile All year Rachel Batish
2. First Aid Fundraiser (all year) All year Rita Jaworski
3. Rummage Sale Fall Nathalie Goricanec,

Betty Murphy, Alyssa

& Chris Kay, Nina

Hokeness

1. Mattress Sale Fall Chris Kay
2. See’s Candy Spring Betty Murphy $1,000
3. Chef’s Nights All year
4. Grants/Capital Campaigns All year
5. Fall Event (tentative) Fall
6. Crab Feed Jan/Feb James Sawaya
7. Silent Auction (w/ Crab Feed) Jan/Feb
8. Marching Band Fundraiser Summer/Fall Marching Band
9. Greenery/Wreaths (Winter Guard) Winter Winter Guard
10. Frontier Soups (Winter Percussion)Winter Winter Percussion
11. Cheesecakes (Theater Arts) Winter
12. Graduation Concessions June Rita Jaworski
13. Shredding Spring $1,500

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Fundraising (works in progress) 2022-23 (continued)

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• Donation tools - Venmo (opportunity to link as recognized PayPal nonprofit)
• Fundraising Suggestions (requires additional PAPA community involvement)
• Corporate sponsorships (see also LEIGH PAPA 2022-23 Goals and Objectives_PROPOSED.docx)
• Emphasize stock donations program (see: https://leighpapa.org/give-us-your-gains/)
• Suggestions:
• New: Sneaker Fundraiser
• Link: https://gotsneakers.com/compensation-and-footwear-guidelines/
• Candidate coordinator identified (Stella S.)
• Proposals for WP & MB (next year)
• Concession fundraising (e.g. SAP - see https://www.sapcenter.com/employment/fundraising-opportunities)
• Classic car show
• Take pre-orders for swag & deliver to order to minimize inventory expense
• Krispy-kreme fundraising (feedback from UMS - delivery logistics & convenience for pickup at Curtner vs. at school site)

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Volunteer: Recruitment Plan

How are we going to recruit PAPA volunteers for the 2022/2023 & now 2023/2024 school year?

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Recruitment Updates 2022-23

(Alyssa - update here)

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• New (8th grade) Parent Night - https://leighpapa.ivolunteer.com/parent_night_papa_20230111
• Booster booths 6-6:30pm adjacent to or in gym
• Parents & students in theater & music rooms to socialize programs & answer questions
• Elective presentations are from 7:00 - 8:30 in the classrooms
• General presentation is 6:30-7:00 in the gym
• Scholarship lead communication
• School bulletin & Canvas updates informing parents of registration form & need to register annually
• Co-leads for MB, MB Uniforms
• Next year board / outgoing sr. parents
• Seeking 2023-2024 nominees
• 4 mo. to 2023-2024 election @ May 8, 2023 board meeting

Communications / Web / Social Media Topics

• Other website updates
• Requests queued for staff page updates at https://leighpapa.org/staff/
• Webmaster updated that Mr C is now in his 8th year at Leigh
• Ms. Griswold bio & headshot requested
• Update Winter Guard page https://leighpapa.org/marching-arts/winter-guard/ (w/ Rachel)
• Google Form updates or form usage decisions needed
• New or Returning Student Information Form linked from leighpapa.org/student-info/ (still says 2016-17)
• Volunteer Interest Form linked from https://forms.gle/FsPvdm4hjKinpLPJ7 (still says 2021-22)
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New Business

• Winter concert transport (LHS ←→ Venture CC): 2 trailers
• Music stands
• Percussion equipment
• Need to unload props & be ready to load before concert
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2022/2023 PAPA Meeting Calendar

• August 8, 7:00pm-8:30pm
• September 12, 7:00pm-8:00pm *Budget approval
• October 10, 7:00pm-8:00pm (Budget amendment)
• November 14, 7:00pm-8:00pm
• December 12, 7:00pm-8:00pm
• January 9 , 7:00pm-8:00pm
• February 13, 7:00pm-8:00pm
• March 13, 7:00pm-8:00pm
• April 10, 7:00pm-8:00pm
• May 8, 7:00pm-8:00pm *Election for the 2023/24 Board
• June 12, 7:00pm-8:00pm ** placeholder, if needed

Be sure that the PAPA Meeting dates are on your calendar!

Virtual Mtg. Info. - 2022-23 Monthly Series

Please download and import the following iCalendar (.ics) files to your calendar system.

Monthly: https://us02web.zoom.us/meeting/tZIlfumrpz0oH93E5n2oLGO4eFr0EWyNeOx8/ics?icsToken=98tyKuGupjIqGd2TshyORpwAGor4c-nxmCFBgvoOuUrrUS9_RSyiM8RQYpdICfbV

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Join Zoom Meeting

https://us02web.zoom.us/j/86890396259?pwd=VTREaWZpRytLYVZTdkhYZEllU1Mxdz09

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Meeting ID: 868 9039 6259

Passcode: iXKg8n

One tap mobile

+16699009128,,86890396259#,,,,*594813# US (San Jose)

+16694449171,,86890396259#,,,,*594813# US

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Dial by your location

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Meeting ID: 868 9039 6259

Passcode: 594813

Find your local number: https://us02web.zoom.us/u/kcY5ojbpT5

Stay Connected

Keep up-to-date with what’s happening with Leigh Performing Arts

~ Band, Theatre, Choir, Marching Arts, Performances and Fundraising ~

Bookmark the Leigh PAPA Website

leighpapa.org

Fill out the New or Returning Student Information Form

leighpapa.org/student-info/ ← needs updating (still says 2016-17)

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Parent/Guardian Registration (for New & Returning Parents)

https://docs.google.com/forms/d/e/1FAIpQLSdnskZqCXgb_AvbVSYI3VHJjFzDe1CW0wjD5GByKzdstWJvsg/viewform

Volunteer Interest Form

https://forms.gle/FsPvdm4hjKinpLPJ7 ← needs updating (still says 2021-22)

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Join the Facebook group

www.facebook.com/lhspapa/

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