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NAHBPC HOST BID PROPOSAL

CITY / CLUB HOST

Brief info of the club

(qty of players, starting year).

Experience organizing tournaments.

PREFERRED DATES

2nd OPTION DATES

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GENERAL SCHEDULE

(activities planned for each day)

2 / 3 days (Fri/Sat/Sun)

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SEPTEMBER 10,11,12

Fri 9AM - 8PM

Sat 9AM - 8PM

Sun 9AM - 6PM

TUE

9

September

FRI

10

SAT

11

SUN

12

MON

13

boards

installation

tournament

boards

dismount

Example

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Permission and insurance

The NAH recommends to look into the following prior to submitting a bid to host NAHBPC/tournament, however is important to validate this kind of requirements first with the venue or local administration.

    • The permits and insurance required for the proposed venue.
    • The cost of the permits and insurance.
    • The timeline required by the city for obtaining permits and insurance.
    • The resources and/or services that the venue can provide.

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Share any information about this, in this section.

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STAFF

Organizing Committee.

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Who’s in charge of which activity?

Or How many will be on charge?

Volunteers available from your club or region.

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Activities they could take care (bike check, goal judging, courts cleaning, mounting, etc).

In case you need:

Explain what kind of extra help do you need from the NAH or extra volunteers.

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INFRASTRUCTURE 

& RESOURCES

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LOCATION

Visual aids are helpful

(maps, photos of the place)

Examples. Feel free to use your own ideas.

Google Maps link of city and courts

Distance to Downtown or main áreas.

Aerial View.

Photos of the courts (is great if you can include surface conditions, doors, reffing spots).

Desirable to share: weather conditions of the season, recommendations of transport to get to the city and courts. (direct flights, train, bus, rent a car from another city, etc), and tourist activities around your city.

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  • Number of courts,
  • Hours per day that courts could be used,
  • Size of courts,
  • Surface Conditions,
  • Doors conditions,

The next are just examples of extra info you can include:

  • Reffing stands?
  • Goals?
  • Lighting? How many hours?
  • Toilets?
  • Shade?
  • Public Stands?
  • Green areas?
  • Secure area for bikes?

INFRASTRUCTURE 

& RESOURCES

NAH is not requiring that courts are in perfect conditions, but is important to know if you will need to repair, build or make adaptations, and if you need resources to make it.

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  • Name the potential sponsors in case you have them.
  • Which kind of potential benefits could the sponsors offer?

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Examples:

Prizes

Services

Streaming

Souvenirs

Food/Snacks

Hydration

Money

POSSIBLE SPONSORS

NAH will give support on finding sponsors (For annual NAHBPC).

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Aproximate costs

Fill this information in case you already have it, but a complete budget will be elaborated once the host is confirmed.

  • Approximate total Budget.

Explain general destination of funds in case you have the info, for example:

Building courts.

Snacks and hydration.

Tents, shade.

Paramedics services.

Sanitation supplies and personnel.

Banners, shirts and food for staff.

Reffing supplies.

Printing materials needed for logistics, communication.

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  • How many housing spots could the club offer?
  • Which kind of other accommodation the players could find around?

(Hostels, Airbnb, hotels)

(Approximate Budget per night is desirable)

HOSPITALITY

HOUSING OR ACCOMMODATION DESIRABLE

SNACKS/FOOD/HYDRATION

How will these supplies be provided.

  • Club sourced?
  • Vendors?
  • Sponsors?
  • Drinking water is a must.

MECHANICAL ASSISTANCE

  • In the place?
  • Bike shops nearby?