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Ch – 6, Leadership & Motivation

BY – ER. P.PRUSTY

(Lect. In Civil Engineering Department)

AY:2021-2022

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Contents

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• What is Communication
• Process of Communication
• Types of Communication
• Levels of Communication
• Communication Barriers
• Tools of Effective Communication

is what ??

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It is a process of exchanging –

• Information
• Ideas
• Thoughts
• Feelings
• Emotions Through –
• Speech
• Signals
• Writing
• Behavior

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Process of

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Sender

Channel

Receiver

Feedback

Channel

Encoding

Decoding

Message

Noise

Barrier

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Types of

People communicate with each other in a number of ways that depend upon the message and its context in which it is being sent.

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Types of communication based on the communication channels used are –

• Verbal Communication
• Nonverbal Communication

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Verbal

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• It refers to the form of communication in which message is transmitted verbally.
• Communication is done by word of mouth and a piece of

writing.

• In verbal communication remember the acronym “KISS”

(keep it short and simple).

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Verbal Communication is divided into:

• Oral Communication
• Written Communication

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Oral

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• In oral communication, Spoken words are used.
• It includes face-to-face conversations, speech, telephonic

conversation, video, radio, television, voice over

internet.

• Communication is influence by

pitch, volume, speed and clarity of speaking.

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• Advantages –

It brings quick feedback.

In a face-to-face conversation, by reading facial expression and body language one can guess

whether he/she should trust what’s being said or not.

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• Disadvantages –

In face-to-face discussion, user is unable to deeply think about what he is delivering, so this can be counted as a fault.

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Written

• In written communication, written signs or symbols are used to communicate.
• In written communication message can be transmitted via email, letter, report, memo etc.
• Written Communication is most common form of

communication being used in business.

• Advantages –

Messages can be edited and revised

Written communication provide record and backup. A written message enables receiver to fully understand it and send appropriate feedback.

• Disadvantages –

Written communication doesn’t bring instant feedback. It take more time in composing a written message as compared to word-of-mouth and number of people struggles for writing ability. ⁸

Nonverbal

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• Nonverbal communication is the sending or receiving of wordless messages. Such as gesture, body language, posture, tone of voice or facial expressions, is called nonverbal communication.
• Nonverbal communication is all about

the body language of speaker.

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Nonverbal communication have the following three elements –

• Appearance

Speaker –

clothing, hairstyle, neatness, use of cosmetics

Surrounding – room

size, lighting, decorations, furnishings

• Body Language

facial expressions, gestures, postures

• Sounds

Voice Tone, Volume, Speech rate

Levels of

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• Intrapersonal Communication is communication that occurs in your own mind. It is the basis of your

feelings, biases, prejudices, and beliefs.

– Examples are when you make any kind of decision – what to eat or wear. When you think about something – what you want to do on the weekend or when you think about another person.

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• Interpersonal communication is the communication between two people but can involve more in informal conversations.

– Examples are when you are talking to your friends. A teacher and student discussing an assignment. A patient and a doctor discussing a treatment. A manager and a potential employee during an interview.

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• Small Group communication is communication within formal or informal

groups or teams. It is group interaction that results in decision

making, problem solving and discussion within an organization.

– Examples would be a group planning a surprise birthday party for someone. A team working together on a project.

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• One-to-group communication involves a speaker who seeks to inform, persuade or motivate an audience.

– Examples are a teacher and a class of students. A preacher and a congregation. A speaker and an assembly of people in the auditorium.

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• Mass communication is the electronic or print transmission of messages to the general public. Outlets called mass media include things like

radio, television, film, and printed materials designed to reach large audiences.

– A television commercial. A magazine article. Hearing a song on the radio.

Books, Newspapers, Billboards. The key is that you are reaching a large amount of people without it being face to face. Feedback is generally delayed with mass communication.

Barriers of

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• 2. Perceptual barriers
• 1. Physical barriers

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• 3. Emotional barriers

• 4. Cultural barriers

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• 5. Language barriers

• 6. Gender barriers

7. Interpersonal barriers

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How to Overcome Barriers of

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• Taking the receiver more seriously
• Crystal clear message
• Delivering messages skilfully
• Focusing on the receiver
• Using multiple channels to communicate instead of relying on one channel
• Ensuring appropriate feedback
• Be aware of your own state of mind/emotions/attitude

Tools of effective

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• Be Brief
• Manners
• Using “I”
• Be Positive
• Good listener
• Spice up your words
• Clarity
• Pronunciation

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MBA, 1^st Semester

2013-2015 Batch

iLEAD, Kolkata West Bengal University of Technology

10/3/2013 1:41:04 AM

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