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Business Operations

Superintendent’s Sub-Committee 2023-24

September 27, 2023

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Today’s agenda

  • Welcome/Introductions
  • Vision/Mission of SHUSD
  • Purpose of the Business Operations Committee
  • Committee Accomplishments in 2022/23
  • Facilities Project Updates
  • Committee Task: Review and Update Facility Project List
  • Committee Task: Preschool for All Contribution
  • Committee Task: Provide feedback on meeting structure, topics, format, etc. Stop/Start/Sustain?
  • Adjourn

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Vision and Mission of SHUSD

Our Vision

Our vision is to provide an engaging and dynamic learning environment that inspires a passion for learning and prepares every student to adapt and thrive as a responsible citizen in a rapidly changing world.

Our Mission

SHUSD provides academic rigor within safe and supportive learning environment where students can explore their creativity, collaboratively problem solve, and fully develop as resilient, caring, and responsible individuals, learners, and citizens.

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Purpose of the Business Operations Committee

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The purpose of the Business Operations Committee is to share information, receive input, and make recommendations to the SHUSD Board of Trustees about the district’s business operations (budget/finance, facilities, and other non-instructional functions)

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Related LCAP Goals and Priorities:

  • Maintain Sound Fiscal Practices

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Committee Accomplishments in 2022-23

  • September 14, 2022 Committee Meeting:
    • Reviewed/provided input on the high-priority facilities project list
      • List went to the Board for review during the August 18, 2022 Regular Board meeting
      • Board received an update during the January 19, 2023 Regular Board meeting (see Slides #6-9 of this presentation)
  • November 9, 2022 Committee Meeting:
    • Reviewed/provided input on turf and track materials for the RLS Track/Field Replacement project; e.g. discussed synthetic versus natural turf
    • Board received an update during the November 17, 2022 Regular Board meeting. No change was made to the current scope of work (synthetic turf)
  • February 8, 2023 Committee Meeting:
    • Reviewed Measure B/C Bond program information - expenditures, draft audit report
    • Provided feedback on characteristics of new Chief Business Official
  • April 19, 2023 Committee Meeting:
    • Reviewed Measure B/C Bond Program
    • 23-24 Budget Assumptions Excerpt - Enrichment/Enhancement resource allocation/criteria

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Facilities Project Updates

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Committee Task: Review and Update Facility Project List

  1. Review and discuss the project list in pairs or triads (5-10 minutes)

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2. Provide feedback to the group (10-15 minutes)

    • Do you agree with the priority ranking shown?
      1. If not, why? Other suggestions/ideas?
    • Other ideas/thoughts/concerns/questions about the list of projects?

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Committee Task: Preschool for All

  1. Context/Background:
    1. During the September 21, 2023 regular board meeting, Julio Olguin, Executive Director, presented the Preschool for All program.

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  • Julio shared the increase cost of tuition. Currently, SHUSD contributes $30K/year from General Fund.
    • Board President Pelosi suggested that the Business Operations Committee review the request.

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  • What other data/information does the committee need?

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Committee Task: Provide Feedback on the Committee Meetings

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  • What worked well (what should we sustain?)

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  • What didn’t work well (what should we stop?)

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  • What needs to be added (what should we start?)

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Kay Vang, Chief Business Official

kvang@sthelenaunified.org