Google Groups

Google Groups makes it easy for groups of people—such as project teams, departments, or classmates—to communicate and collaborate. You can send an email to everyone in a group with one address, invite a group to an event, or share documents with a group.

Belonging to a Group

If you are here, you are already a member of a Google Group: your DFI Cohort 2025 group. Welcome to the group!

This group is an email group:

• Great way to send a group email and never leave anyone out
• Great way to manage a lot of emails so that you can always locate information and communication sent to the group.
• When people reply, their replies stay attached to the group and anyone who says something memorable is easily located.
• The group has a unique email address and anything YOU email to the group will reach everyone.
• Attachments, files and links shared stay located in the one place

Focus on the first email you received

This may have confused you!

• It was generated by Google
• A message informing you that you had been added to a Google Group
• About this group
• Blue button to click and view the group

Focus on the second email you received

We write a post in the DFI group

Group members receive the email as a regular email in their gmail inbox

Replying to your email

Reply looks like THIS in Gmail

Reply looks like THIS in Groups

Belonging to a Group

You can comfortably participate in the DFI group via email.

ie you do not NEED to visit Google Groups

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The rest of this session will walk you through Google Groups, to become familiar with what is possible behind the scenes as a user.

groups.google.com

Belonging to a Group

groups.google.com

You may only have ONE group to choose from or you may have a list. Locate the DFI Group and click on it

Belonging to a Group

You are a member of this group, not a manager, not an owner.

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1

You have several settings you can tweak

2

3

Control Messages

You have the power

Leave this Group.

Please don’t!

Belonging to a Group

It is quite possible that you will NEVER post from this DFI group view. �We recommend you use it as the place to locate all our emails because we will ALWAYS send our emails to the group from here.

There are two ways we make searching for past content easy for members.

• Subject line contains specific keywords
• Use labels for each post

Belonging to a Group

We use labels to group our posts/emails.

This is very similar to labels in Gmail.

If you only want to see posts which contain the Agendas, then click on that label and you will have all the Agenda communication in one place.

Belonging to a Group

If you discover you cannot see nor participate in groups, it will be because your school (organisation) has turned this off in the Google Workspace (formally G Suite) Admin settings. Request your administrator to turn on (allow) Groups for Business.

Groups

OR

Contacts

• Set up a global contact group using Google Groups
• Create ONE email to rule the group
• Add members to the group without impacting the email
• Ensure the privacy and membership settings are appropriate for the group
• Share resources with the group

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• Personal groups
• Only you have that mail group
• Manually add users
• Group members see each others’ addresses

Creating a Group

Creating a Group

Creating a Group

Invite Members vs Direct Add

Creating a Group

Share information with your entire Group by sending one email

First Post (email)

Rewindable videos

Exam Prep Tasks