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Introduction
The School Inventory Report provides valuable insight into the digital citizenship and IT support processes in a school and district.. The school inventory questions are the key benchmarks that VILS uses to provide support to schools, and to inform new schools. Completing the school inventory becomes a collaboration of the VILS Coach and School IT. Two inventory checks take place per year: one in January and one in June.

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Glossary
Mid-Year Meeting: A meeting that occurs in December or January, during which the school reports the current status to the VILS Team. End-of-Year Meeting: A meeting that occurs in May or June, during which the school reports the current status to the VILS Team. Functioning Devices: Devices that are currently in use by students or teachers, as well as functioning buffer devices. This includes devices that are replacements for lost, stolen and broken devices. Damaged Device: A device that is currently broken or has a mechanical failure. Lost Device: A device that is misplaced or forgotten by the person to whom it was assigned. This is a dynamic number as some of the lost devices may be found. Stolen Device: A device that has been taken by someone other than the person to whom it was assigned. The device cannot be retrieved from the person who took it. In some school districts, a police report needs to be generated to verify that the device has been stolen. Day User: A student who does not take home a VILS device, and borrows one for use at school.

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Device Count

Please enter your inventory device counts in the appropriate section below. Use this glossary to help you classify your devices correctly. Additional information is available on slide 9.

	Mid Year	End of Year
Here is the number of school devices provided by VILS: (Filled in by VILS staff.)	1776	1776
At this time, how many devices are functioning at this school?	1765	1757
At this time, how many damaged devices need to be repaired or replaced at this school?	9	15

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Lost and Stolen Count

Please enter the current number of lost or stolen devices below. Use this glossary to help you classify your devices correctly. Additional information is available on slide 10.

	Mid Year	End of Year
Since this school joined the VILS program, how many devices have been lost and not recovered? (# indicates at this point in time from start of the VILS program.)	1	3 Pending to locate them. Last location was the school
Since this school joined the VILS program, how many devices have been stolen and not recovered? (# indicates at this point in time from start of the VILS program.)	1	1
How many devices has the school purchased as replacements for lost, stolen, not repairable?	0	0

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Repair and replacement Count

	Broken Hinges (Chromebooks only)	Cracked Screens	Dead or Won’t Charge	Liquid Damage	Operations Failure (manufacturing issue)
Mid Year		35	4	1	10
End of Year		72	6	1	10

Since the school joined the VILS program, how many incidents have occurred for each of the following? (Note: These are cumulative counts from the start of the VILS program and builds upon previous inventory reports.)

Number of broken hinges (Chromebooks only)
Number of cracked screens
Number of dead/won't charge
Number of liquid damages
Number of operations failures (manufacturing issues)

Use this glossary to help you classify your devices correctly in the table below. Additional information is available on slide 11.

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Day user rate

Please provide information regarding current students who are classified as day users in the appropriate section below. Use this glossary to help you classify your devices correctly. Additional information is available on slide 12.

	Mid Year	End of Year As of 05/01/23
What is the current school enrollment?	1647	1620
What is the current number of students not taking home a VILS device?	487 ipads not requested This is 29%	405 25%

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Optional Slide

Is there anything else you want to tell us about your device inventory?
Mid Year					End of Year
Sim card not working and data plan getting disconnected					At this time, we have enough devices for all of our students and teachers.

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End of Year collection plans

What are the school’s plans for collecting devices at the end of the year?
Option A - Collect all of the devices from all of the students. Last Day of School: Plans for collecting: (Who, How, Date) When do you plan to complete device final verification?	Option B - We are collecting devices only from students who are leaving the school or graduating (12th and 8th) See our schedule —> here For all other grade levels, we do iPad checks during homeroom to verify functionality of devices for students who are keeping them. How are you going to verify the status of each student device? When do you plan to complete device verification? Teachers and genius squad team do device check every Tuesday during homeroom. We send ipads for repair weekly and give the students ipad replacements within 48 hrs. A google form is used to report lost/damaged ipad. https://forms.gle/aT2nE2kP25gB6VGN8	Option C - Create a customized plan for the school. Provide the details of your plan here: When do you plan to complete device verification?

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Instructions-Slide 4-Device count

Inventory Question	Instructions
What is the total device count at this school?	Total number of devices given to the school by VILS. This includes all staff, student, buffer, and gap order devices.
At this time, how many devices are functioning at this school?	Functioning devices are devices that are currently in use by students or teachers, as well as functioning buffer devices.
At this time, how many damaged devices need to be repaired or replaced at this school?	A damaged device is a device that is broken or has mechanical failure.

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Instructions-Slide 5-lost and stolen count

Inventory Question	Instructions
Since this school joined the VILS program, how many devices have been lost and not recovered?	Including all lost devices from the start of the VILS program. If a device was recovered it should not be counted as lost. Lost Device: A device that is misplaced or forgotten by the person to whom it was assigned.
Since this school joined the VILS program, how many devices have been stolen and not recovered?	Including all stolen devices from the start of the VILS program. If a device was recovered it should not be counted as stolen. Stolen Device: A device that has been taken by someone other than the person to whom it was assigned. The device cannot be retrieved from the person who took it. In some districts, a police report is made to verify that the device has been stolen.

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Instructions-Slide 6-Repair and replacement Count

Inventory Question	Instructions
Number of cracked screen	Since the school joined the VILS program, how many cracked screen incidents have occurred.
Number of dead/won't charge	Since the school joined the VILS program, how many dead/ won't charge incidents have occurred.
Number of liquid damages	Since the school joined the VILS program, how many liquid damage incidents have occured.
Number of operations failure (manufacturing issue)	Since the school joined the VILS program, how many manufacturing-issue incidents have occured.

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Instructions-Slide 7-day user count

Inventory Question	Instructions
What is the current school enrollment?	Insert the total number of students enrolled in this school at this time.
What is the current number of students not taking home a VILS device?	Insert the total number of students who are not taking home a VILS device, and instead are using one during the day at school.