Victoria West High School Football

Booster Club Meeting

February 9, 2025

Agenda

Call to Order

1. Review of minutes from last meeting on 9/30/2024. Motion and vote to approve.

Old Business

• Program Support - charter buses, highlight videos, food, banquet, play-off shirts, 2025 uniforms, annual printer service contract (coaches office), player swag, trailer/inflatable, locker room and stadium decorations
• Club Infrastructure - quickbooks, Boosterhub platform, single email and Facebook, website, team store

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Agenda

Old Business

• Fundraising - bbq, merchandise, media guide, bingo, banquet
• Special Projects - all completed, relocating gate banner
• Banquet - completed, 10 scholarships awarded

New Business

• Review financials reports. Motion and vote to approve.
• Officer Positions
1. Seats Available - 2nd VP, Secretary
2. March Meeting - nominations with second by active member
3. April Meeting - vote and installment
4. May Meeting - assume officer roles

Agenda

New Business

10. Financial Audit
1. 3 person group (1 officer, 2 active members), volunteers?
2. End of fiscal year (April 30th)
3. Create report and deliver summary at August meeting
11. Spring Fundraiser, Media Guide/Program structure
12. Chalk Talk with Coach Boyce
13. Q&A
14. Meeting Adjourned