2 of 59

AGENDA

9:00 to 10:00 - 1st Part

Moral report / Financial report / Modification of the Statutes

10:00 to 10:30 - Election of the Steering Committee - 1st round

10:30 to 11:20 - 2nd part

Reports of the Commissions : Health / Performance index ranking and race evaluation / Race quality / Safety / Environment

11:20 to 11:40 - Publication of the results of the 1st round and break

11:40 to 12:30 - 3d part

International relations / Trail World Championships / IAAF

12:30 to 13:00 Election of the Steering Committee - 2d round

13:00 Family photo & Lunch

13:45 Publication of the results of the 2d round

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

3 of 59

1st PART

Introduction and moral report

Michel Poletti president

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

4 of 59

WHERE WE CAME FROM�(a short history)

September 2012: the 1st International Trail running conference in Courmayeur, Italy
August 2013: creation of the ITRA
March 2015: first elections

44 National Representatives including 29 organizers and 15 runners
First Steering Comittee of 20 members from 13 countries

October 2016: new statutes for a better balance within all categories
May 2017: new elections: 86 National Representatives including 33 organizers and 53 runners

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

5 of 59

WHO WE ARE TODAY

855 organizers from 78 countries

2970 runners from 83 countries ( + more than 30 600 free accounts)

14 National Governing Bodies BRA/DEN/ESP/FRA/HKG/IND/IRL/ISL/ITA/NZL/POL/POR/URU/USA

Asia

142 organizers

235 runners

Europe

548 organizers

2258 runners

Oceania

14 organizers

49 runners

Africa

12 organizers

12 runners

North�America

68 organizers

156 runners

South America

71 organizers

263 runners

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

6 of 59

HOW WE ARE ORGANIZED

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

7 of 59

ITRA’S GENERAL ASSEMBLY

The General Assembly is composed of:

14 Institutional Members (140 votes)
33 National representatives of race organizer members (272 votes)
53 National representatives of runner members (234 votes)
14 Founding Members (14 votes)

Total votes : 660

Quorum : 220

NB: The national representatives for runners and organizers are elected for 2 years. They are elected by members from their country and category that are up to date on their membership fees.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

8 of 59

ITRA’S STEERING COMMITTEE

The Steering Committee is composed of:

8 Institutionals members
8 Organizers members
4 Runners members
2 Founders members

The members of the Steering Committee is elected by the General Assembly for 4 years.

Each category vote for its own members

In the case of a full recognition of the ITRA by the IAAF, The IAAF’s President or his/her representative will be a member ex officio of the Steering Committee

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

9 of 59

ITRA’S COMMISSIONS

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

10 of 59

Meghan Detourbet
Didier Curdy
Benoit Roux
Loïc Lescouff

A big thank you to Matthias Proud who, after two and a half years of intense work within the ITRA, has now chosen another route.

ITRA’S DAILY WORKERS

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

11 of 59

OUR VISION

The ITRA aims at a harmonious development of trail running in the world :

through dialogue within all the players (runners, organizers, federations, brands…)
while respecting the values of this sport: authenticity, humility, fair play, fairness, respect for runners and the environment, solidarity and health.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

12 of 59

WHERE WE ARE GOING (OUR GOALS)

To develop and promote trail-running as a discipline in its own right
To promote its sporting ethic which relies heavily on strong values
To contribute to the improvement of the quality of race organizations and the security of participants
To promote the preventive actions concerning health issues and above all to do everything possible to fight doping
To contribute to a better practice of respect for the environment
To allow all its members to express their opinions and to be heard at an international level
To maintain constructive relationships and to collaborate with national and international federations
To promote and collaborate in the organization of championships or of continental or world trail-running circuits which will reinforce the international visibility of trail-running and produce valuable recognition to elite athletes.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

13 of 59

1st PART

Financial report

Janet Ng treasurer

Approval vote of the 2016 final results

Adoption vote of the 2017 provisional budget

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

14 of 59

2016 Accounts

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

15 of 59

2017 Provisional Budget

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

16 of 59

1st PART

Modification of the Statutes

in order to set up the ITRA's address�back in Switzerland

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

17 of 59

Modification of the Statutes

Recall of the last General Assembly in Braga, Portugal on October 29, 2016

“New Head Office: Monaco

Because of the new location in Monaco, and the needs to become fully compliant with IAAF, our new statutes could be slightly modified: General Assembly needs to give a mandate to the President, to negotiate with IAAF and Monaco Principality

The new statutes final version shall be voted during the next General Assembly (June 2017)”

Since this last GA, negotiations with the IAAF did not allow us to finalize the establishment of the head office in Monaco, and we need to come back in Switzerland.

General Assembly is asked to give a mandate to the President to choose the best location, either the address of European Athletics if they agree to host us, either our ancient address at Paudex, 3 route du Lac.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

18 of 59

Election of the Steering Committee

1st round

Introduction, voting system and candidates

Michel Poletti president

10:15 opening on internet of the 1st round

10:45 closing of the 1st round

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

19 of 59

2nd PART

Health Commission report

Patrick Basset MD president of Health Commission

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

20 of 59

Health commission members
Our goals
Activity Report
Action plan 2018

Outline

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

21 of 59

M.D.-Ph.D.

Health Commission

permanent members

Physio & Paramedics & Podiatrist

Volker Scheer

Patrick Basset

Marty Hoffman

Morteza Khodaee

Nick Nudell

Cristobal Colon

Dimitrina Sivkova

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

22 of 59

Physio. & Podiatrist

Guillaume Servant

Marilyne Berthet

Olivier Garcin

Aurelie Castillo

Health Commission

substitutes members

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

23 of 59

Protect the athlete’s health
Education & Prevention
Medical Research
Implement the health policy

Our goals

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

24 of 59

Avril 2014 Medical Issues and Consensus Guidelines
Juin 2016 Security Guidelines
April 2016 Pilot study of QUARTZ program
January 2017 Health Policy UTWT (22 races)
February 2017 Election of health commission members
May 2017 QUARTZ program includes brands

Activity report

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

25 of 59

An International « Federation »

WITH NON PROFIT ORG.

WITH BRANDS & COMPANIES

WITH ORGANIZERS

WITH ATHLETES

Activity report

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

26 of 59

Health policy

Activity report

J-30

J-1

RACE

ORGANISER

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

27 of 59

QUARTZ program

Activity report

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

28 of 59

QUARTZ program mandatory for top 20 Women & Men (regarding ITRA Performance Index)
Security guidelines for all
Medical and paramedical research
Medical, physiotherapist and podiatrist guidelines

MD
Physiotherapist
Podiatrist

Action plan 2018

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

29 of 59

2nd PART

Daily work at ITRA

Meghan Detourbet Project Coordinator

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

30 of 59

ITRA Performance Index

The Performance Index:
aims to show the maximum speed of a runner
is calculated with the 5 best performances over the last 36 months
is independent of the race ranking

Ranking per category:
based on distance for the moment
could be based on age also

→ The Ranking Commission is working on integrating new parameters in the calculation (land type, technicity of the course, weather conditions, altitude…)

917 000

runners in our data basis

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

31 of 59

Race Evaluation

2 650 races registered in 2016

Race evaluation is only based on :
the distance
the elevation

Good gps tracks, made with appropriate devices, are better than routes made on cartography software…

...the measure is more accurate !

More than 2200 races evaluated in 2016

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

32 of 59

Race Results

Any race organizer can submit for free its race results.

11 400

race results

Integration in 4 steps:

organisers upload their Excel file on their ITRA account
verification of the files
calculation of the cotations and adjustment of performance index
integration to our data basis

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

33 of 59

ITRA inbox & website activity

An average of 20 000 e-mails/year:
runner’s results
runner’s performance index
evaluation of races
ITRA’s elections & activities worldwide

An average of 2 000 000 web pages visited for more than 200 000 different visitors per year

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

34 of 59

2nd PART

Safety commission report

Michel Poletti president

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

35 of 59

SAFETY - WHERE WE ARE TODAY

Provide all race organizers with Safety Guidelines.

Available for free on our website (in English, French, German, Spanish, Chinese, Korean)

Safety is an absolute priority

Some recent and dramatic events have underlined this necessity.

We need to quickly develop our ability to make sure that the guidelines are effectively respected by all race organizers.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

36 of 59

SAFETY - OUR PROPOSAL

We need to educate organisers and runners about the safety:

1) by making video clips that present all the different aspects of safety

2) by proposing to the organisers a safety questionnaire

This form will permit to the organisers to detail their safety and rescue plan easily.

answers analysed by an expert software
automatic answers’ analysis to judge if the organisation deploys the minimum required feature

In case the automatic analysis won’t give a favourable answer, an expert will have a discussion with the organiser.

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

37 of 59

2nd PART

Environment commission report

Meghan Detourbet

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

38 of 59

Environment discussions

Ethical charter : fundamental principles

Environment guidelines (for organisers members)

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

39 of 59

Election of the Steering Committee

1st round

Publication of the results of the 1st round

Break

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

40 of 59

3d PART

International relations

José Santos vice president

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

41 of 59

TRAIL RUNNING’S RAPID GROWTH

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

42 of 59

TRAIL RUNNING’S RAPID GROWTH (2016 Asia events)

�

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

43 of 59

TRAIL RUNNING’S RAPID GROWTH (ITRA)

�

ITRA accounts created

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

44 of 59

TRAIL RUNNING’S RAPID GROWTH (ITRA)

�

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

45 of 59

TRAIL RUNNING’S RAPID GROWTH

- The difficulty of governance and regulation

- The lack of quality and the security issues of some of the new events�

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

46 of 59

ITRA’S ROLE

- ITRA as a mediator and a facilitator

- The need for evaluation and control

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

47 of 59

3rd PART

Race quality evaluation

José Santos vice president

& Laurent Leloup

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

48 of 59

2 LEVELS OF EVALUATION

A formal quality certification system (ITRA)

A simple runner’s evaluation as a valid piece of information for both athletes and organizers (The Runner’s Label/TCQI)

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

49 of 59

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

50 of 59

3d PART

Relations with IAU�and Trail World Championships’ organisation report

Enrico Pollini vice president

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

51 of 59

Quick history of the�Trail World Championships

Year	Place	Country	National Teams	Males	Females
2007	Houston	USA (Texas)	12	17	16
2009	Serre Chevalier	France	18	32	14
2011	Coonemara	Ireland	20	67	30
2013	Conwy	Wales	18	67	51
2015	Annecy	France	37	156	107
2016	Gérês	Portugal	37	149	107

2017 Badia Prataglia Italy 39 169 118

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

52 of 59

COOPERATING WITH THE IAU

Annecy 2015 (France) :

Establishing links with the local race organizer; promotion of the race; set up the Health Policy

Gerês 2016 (Portugal) / Badia Prataglia 2017 (Italy) / Penyagolosa 2018 (Spain):

Official cooperation with a precise distribution of roles:

IAU : Administrative / Finances / Protocol / Transport / Accommodation
ITRA : Communication / Technical

Upcoming World Championships

International consultations to determine the frequency and distances of post-2018 World Championships
Joint IAU/ITRA committee
Clear and transparent 7 stages procedure (from the call for proposals to the official announcement) for a better visibility over 2 years

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

53 of 59

3d PART

State of the relations with IAAF report

Michel Poletti president

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

54 of 59

COOPERATING WITH THE IAAF

January 2014 : creation of a IAAF trail-running group

November 2014 : IAAF & ITRA decide to work together on new statutes for ITRA able to satisfy both sides

January 2015: ITRA proposes to the IAAF the new Article 252 defining trail-running

August 2015 : the IAAF officially recognize trail-running�IAAF Congress –Beijing - August 18, 2015 174 over 187 votes in favor

August 2016 : the IAAF Council officially recognizes ITRA�IAAF Council Meeting – Rio de Janero – August 20, 2016

October 2016 : new ITRA’ statutes are voted by the General Assembly, although we don’t have a full agreement from the IAAF

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

55 of 59

COOPERATING WITH THE IAAF

A more formal recognition of our association would give us a better legitimacy for our actions regarding health, safety and race quality...

...but the current situation is not an obstacle to work on trail-running development, through dialogue within all the players (runners, organizers, federations, brands…)

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

56 of 59

3d PART

Questions to ITRA

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

57 of 59

Election of the Steering Committee

2nd round

Introduction, voting system and candidates

Michel Poletti president

12:45 opening on internet of the 2nd round

13:15 closing of the 2nd round

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

58 of 59

End of the General Assembly

13:00 Family photo and lunch

13:45 Publication of the results of the 2nd round

General Assembly – June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017

59 of 59

THANK YOU

QUESTIONS AND COMMENTS

contact@itra.run

itra.run

June 11, 2017

Presentation of ITRA – July 14, 2016

ITRA General Assembly – June 11, 2017