3 of 22

Welcome and Apologies

We would like to welcome Mrs Grant and other staff members who are able to join us today.
We would also like to thank those from our parent body who have also joined us today. We really appreciate everyone for making the effort.
We would also like to thank *** TBC *** for joining us. **** is the Chair of our Governors and we would invite Sarah to introduce herself and provide a short update on our Governors.

4 of 22

Minutes

Minutes of the meeting held 5 July 2022 to be presented for acceptance
The meeting originally scheduled for 27^th September 2022 was cancelled due to the close proximity of this meeting and nominations for some of the vacant committee roles were yet to be received.
The current committee have remained in their positions until the new committee is formally voted in.

5 of 22

Update on Committee Members

There have been several changes to the PTA Committee as the previous members completed their two year term. We say goodbye to the current Chairs, Treasurer, Secretary and Sponsorship Co-Ordinator.
We have received volunteer nominations to fill all these positions but before voting would like to ask if anyone on this call would like to nominate for any of the vacant positions
We therefore propose the following people (or other nomination) to assume these positions (vote to be held after each nomination).

Co-Chairs – Cora O’Reilly and Sheila Gough Treasurer – Paul Warrington Secretary – Narea Madurapperuma (Madura) Sponsorship Coordinator – Jemima Monies

Thank you to all of these volunteers and to Baz Moffat, who is in her second year of being our Parent Rep Coordinator. We really appreciate you giving your time to our school community.

6 of 22

Events

2022-2023

7 of 22

Upcoming and Past Events

There were no further PTA events held after our last meeting as the inflatables day was cancelled due to hot weather.
This year we are continuing our traditional calendar of events which have already seen a very successful second-hand uniform sale, very popular cake sale and our most enjoyable Autumn social last Saturday night. We had 122 people in the school hall dancing away Hollywood Style as we welcomed those new to our school community and started the first of the lasts with our year six parents. Thank you to AMG for allowing us to use the school hall.
Looking forward we have our fireworks display on November 5. Tickets were released on Sunday night and are proving popular as usual.
Just before we launch into our Christmas season, we have a cake sale with year 6 and Mini Mikes families joining together to provide the treats.

8 of 22

Upcoming Events – Christmas!

Finally this term will end with our Christmas events – once again we’ll be selling Christmas trees and D&G will sponsor advertising boards paying £20 per board. Orders will open after half term and collection is Saturday December 3^rd.
We have offered cards and mugs through cauliflower cards and planning is underway for our Christmas fair. We have bought the Cauliflower Cards order date forward this year to allow time for international postage and welcome feedback on this change.
The Christmas fair will remain in the format which we have used for the last two years. It will be a full day of entertainment for the children with no access for families after school hours. The children will enjoy arts and crafts, inside and outside games, classroom activities and of course a visit from Santa in our beautiful outdoor stage grotto. The pricing will remain as per last year – a set fee per child - but as in previous years, we are not monitoring payment and will also offer the pay forward ability to help those who are experiencing financial difficulty.

9 of 22

Upcoming Events – Spring and Summer Term

As we welcome 2023, we will be holding our school disco in early February and are keeping the format to include Mini Mikes and they will be partnered with our reception children for a more interactive and light disco. This proved very popular last year and it was a delight to see the youngest members of our school having so much fun.
We are also planning a quiz night and promises auction in March followed by our Summer Fete at the end of June.
In addition to our core activities, we will be holding uniform sales on a termly basis and cake sales each half term.
This year we have removed the inflatables day from our calendar and will instead work with AMG and the SLT to provide an alternative fun afternoon which is not weather dependent.

10 of 22

Financial Review

2022-2023

11 of 22

FINANCIAL REVIEW �FOR THE YEAR 2021/2022

Financial Year runs from 1 Sep 2021 - 31 Aug 2022
Opening Balance as at 1 September 2021: £27,520
Net Profit for the Financial Year (Income £35,000 – Expenditure £28,217): £6,783
Net Assets as at 31 August 2022 (Opening Balance £27,520 + Net Profit £6,783): £34,303
The Current Account contains restricted funds in the amount of £15,000 which are made up of Regular School Activities as per the agreed PTA Annual Funding Budget.

12 of 22

FINANCIAL REVIEW �FOR THE YEAR 2021/2022

Financial Year runs from 1 Sep 2021 - 31 Aug 2022
Opening Balance as at 1 September 2021: £27,520
Net Profit for the Financial Year (Income £35,000 – Expenditure £28,217): £6,783
Net Assets as at 31 August 2022 (Opening Balance £27,520 + Net Profit £6,783): £34,303
The Current Account contains restricted funds in the amount of £15,000 which are made up of Regular School Activities as per the agreed PTA Annual Funding Budget.

13 of 22

FINANCIAL REVIEW 2021/2022�Income

The Financial Year 2021/2022 saw a return to the traditional events as per pre-COVID.
The Total Income for the year was £35,000 (compared to £39,158 in 2020/21 and £15,411.49 in 2019/2020)
Funds Raised Include:

Autumn Social: £965
Fireworks: £2,535
Christmas Fair: £3,480 (down £1,625)
Christmas Trees & Goods: £4,060 (up £2,461)
Disco: £908 (up £702)
Quiz Night: £3,187
Summer Fete: £16,805 (down £2,419)
Second Uniform Sales: £439 (down £402)
Cake Sales: £1,735 (zero sales previous year)
Easy Fundraising & Amazon Core: £797 (up £491)

14 of 22

FINANCIAL REVIEW 2021/2022�Expenditure

The primary purpose of the PTA’s fundraising activities is to raise funds to enable the school to pay for equipment and services that they would otherwise not be able to afford. Hence the major item of expenditure in the accounts is ‘Gifts to School’
The Total Expenditure for the year was: £28,217 (compared to £26,435 in 2020/21)
Budgeted Gifts to the School Totalled: £25,000 (up £5,000)

Regular School Activities: £15,000
Special Project – Multi Gym: £10,000

PTA Operating Costs Totalled: £2,628 (down £237)

PTA Registration/ Insurance: £148
Ticket Taylor / Stripe / SumUp Transaction Fees: £1,452
SumUp Card Machines: £79
Other Expenditure: £902 (ice creams, easter eggs, thank you gifts, teachers cakes)

15 of 22

�FINANCIAL REVIEW 2020/2021�Statement of Assets and Liabilities

The Net Assets are represented by the Current Account and Petty Cash Balance at 31 August 2022 of £34,303 (assuming a school budget of £25,000 for the 2022/23 financial year ,this will result in a surplus of £9,303 for the year).
Financial Review: Due to an Income raised of £35,000 (above the £25,000 threshold) this year’s accounts will have to be reviewed and will be submitted to the Charity Commission after the review.
We are hugely grateful to the parents and teachers that gave their time so generously throughout the year. These financial results demonstrate that your efforts have been worthwhile!

16 of 22

Budget

2022/2023

17 of 22

PROPOSED BUDGET

The proposed budget is as follows:

School core expenditure: £16,250
Project – Well Being area for children: £5,750
Total Budgeted amount: £22,000
Budgeted Income: £28,300
Projected Surplus: £6,300

18 of 22

PROPOSED BUDGET - INCOME

The Budgeted Income is as follows:

This budget is the same as the 2021/22 budget. Whilst we exceeded this during last financial year, this year we face different challenges with general cost of living increases. Therefore we believe it prudent to remain conservative in our budgeting forecast.

Budgeted Income
Autumn Social	£ 1,000
Uniform Sales	£ 500
Cake Sales	£ 1,000
Fireworks	£ 1,500
Cauliflower Cards	£ 300
Christmas Trees	£ 1,500
D&G Signs	£ 2,000
Christmas Fair	£ 3,000
School Disco	£ 500
Spring Social	£ 2,000
Summer Fete	£ 15,000
Total	£ 28,300

19 of 22

PROPOSED BUDGET - EXPENDITURE

20 of 22

BUDGET SUMMARY

The main changes to the school budget are the removal of the panto subsidy for this year only as we are able to use our credit from last year. This is allowing the purchase of further crome books for the school.
The cost of our online transactions is also under review. At the moment we pass on the cost of online ticket purchase to families and will review our provider to ensure this is the best offer we can find.
We are forecasting an annual profit for the financial year 2021/2022 of £6,300 which will be retained in the PTA account.
The PTA Committee recommend approving the core school budget. We are supportive of the project however are guided by the parental vote.

1 of 22

2 of 22