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Cloudy �With a Chance of PDFs

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Emily J Glenn, MSLS

Seattle BioMed

emily.glenn@seattlebiomed.org

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Online Northwest 2012

February 10, 2012

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Origin and Destination

  • My mobile device
  • Any computer
  • Colleague
  • Publisher site
  • Shared drive
  • Bib software
  • PC
  • Mac

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…find files quickly

…transfer files quickly

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What is the Wish List?

  • PDF
  • Access
  • Beyond the Office
  • Connected

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Talking Point

“I heard about this site called _______ , where you can import your PDFs, _______ and _______ them. Then, you can sync them to your _______ for long flights. It has an annotation _______ and can send stuff to EndNote. It seems like my whole _______ can use it. Oh, and it is free.”

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We’ve Got Four Main Problems

QUANTITY: Lots of files in lots of places

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CONTENT: Search, find, sort

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COLLABORATION: Review, comment, tag

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MOBILE: From computer to mobile device

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Getting to “Yes” on the Wish List

  • Computer(s)
  • Cloud Account(s)
  • Online and Offline Status
  • Metadata Completeness
  • Synching
  • Import and Export
  • Solo or Group Work

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Point This Way

  • Mendeley
  • Zotero
  • Papers 2
  • DropBox
  • EndNote
  • Quantity
  • Content
  • Collaboration
  • Mobile

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Librarian Points Out

This one …

  • Can “watch” a folder on your computer
  • Is faster for non-free PDFs
  • Works with our proxy settings
  • Is more “social”
  • Lets you rename files in bulk
  • Does a better job searching PubMed

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Now Featuring

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Updated

Mac Windows Linux

Full Text Search

Mobile App

Available Offline

Group Use

Free

Mendeley

~ Jan. 2012

(v1.3.1)

All

✔

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✔

(no Droid)

✔

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✔

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✔

($ plans)

Zotero

Jan 31, 2012 (v3.0)

All

✔

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✔

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✔

Papers 2

Nov. 29, 2011

(v 2.1)

Mac

✔

✔

(no Droid)

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✔

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Dropbox

Jan. 18, 2012 (v1.2.51)

All

✔

✔

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(possible)

✔

EndNote X5

Nov. 7, 2011

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Mac

Windows

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✔

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Mendeley

  • Bulk tagging
  • Private groups
  • Mark favorites
  • Mark as “read”

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Mendeley

  • Sync from Windows or Mac to iPad/iPhone (Mendeley Lite)
  • No Android app yet (try Referey, Droideley, Scholarley)
  • No syncable highlighting or tagging from the app (try Goodreader)

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Zotero

  • Bulk tagging
  • Must use browser’s web importer
  • Private groups
  • Retrieves metadata for imported PDFs
  • Rename PDFs in bulk

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Zotero

  • Easiest drag & drop for PDF links
  • No mobile app (try Zandy, Scanner for Zotero, BibUp, or ZotFile)

Example of a group library used by teams from the US and UK to track assignments, and stage items for review and formal annotation in TriTrypDB, a genomics database.

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Papers 2

  • Familiar iTunes interface
  • Bulk tagging
  • Metadata matching via selected databases
  • Tags for “to read” etc.
  • Livfe social tool permits sharing of citations

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Papers 2

  • Sync Mac to iPad/iPhone via app
  • No Android app
  • No syncable highlighting or tagging from the app

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What’s in an Automatic Name?

  • Mendeley

Clifton2011-Structure-of-the-cystathionine_-synthase_MetB_from_Mycobacterium_ulcerans.pdf

  • Zotero

A high affinity Ca2+-dependentATPase…[MolBio.pdf

  • Papers 2

BMC Genomics 2008 Jackson.pdf

  • EndNote

Lofy-2006-Outbreak of tubercul-1272988936.pdf.

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Dropbox

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Scenarios

  • Drag & drop to Mendeley 🡪 Mendeley Mobile

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  • Mendeley or Zotero 🡪 EndNote 🡪 Terms List, Citation styles 🡪 Publication

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  • EndNote 🡪 harvest search terms 🡪 Mendeley/Zotero

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  • EndNote quick corral of PDFs 🡪 DropBox 🡪 Papers

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  • EndNote quick corral of PDFs 🡪 Mendeley 🡪 Mendeley Mobile

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You can Alleviate PDF Problems

QUANTITY: Lots of files in lots of places

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CONTENT: Finding it, sorting it

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COLLABORATION: Review, annotation

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MOBILITY: From computer to mobile device

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Thanks to Seattle BioMed staff and researchers for experimenting with these tools and others.

Every day is a learning day.

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