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Annual Orientation to CITE

and the

DCSD Evaluation Process

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Overview for Facilitators

Please use this slide deck to facilitate a face-to-face learning session with ALL licensed staff for your school or department.
It will take approximately 45 mins to present.
There are guiding questions and supporting information in the notes sections of many slides. Any *Red Asterisks* are described in the notes section of the slide.
All licensed staff (teachers & SSPs) evaluated with CITE must complete this annual orientation and acknowledge completion.

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CITE

Continuous Improvement of Teacher Effectiveness

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Purpose of Evaluation

To ensure that all licensed personnel are evaluated using multiple, fair, transparent, timely, rigorous, and valid methods.
To ensure that all licensed personnel receive adequate feedback and professional development support to provide a meaningful opportunity to improve their effectiveness.

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Key Considerations of Evaluation

Data always informs the process, but human judgement will always be part of an effective evaluation system
The system encourages continuous improvement; both educator and evaluator have responsibility in the improvement process
The system supports and encourages risk taking and reflective dialogue between educator and evaluator
The completion of the summative evaluation is only one part of a comprehensive evaluation system.
The process should be collaborative in nature and may include peer observations, input from parents, etc.
The ultimate goal of any evaluation system is to impact student growth and achievement

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Summative Calculation Guide

Based on SB 22-070

For more detailed information, see the resources page at the end of this slide deck.

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Measures of Student Learning/Outcomes

MSLs/MSOs (CITE 6) will make up 30% of the total summative rating for licensed teachers and principals/APs.

Collective measure(s) cannot exceed 10% of the total summative rating

Collective measure(s) for teachers and principals/APs can only use data based on the performance of students enrolled at their school.
Collective measures for any educator who is new to a district/BOCES cannot include data from before they were employed (i.e., employed for one year or less).

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Individual vs. Collective - CITE 6

Teachers:

ONE individual* measure
ONE collective** measure

SSPs:

At least TWO measures aligned to the specific role and duties of the individual***

Facilitator Notes

For the 24-25 school year:

Individual measures for non-SSP licensed employees will account for 24% of the 30%
Collective measures for non-SSP licensed employees will account for 6% of the 30%

These values were determined based on the ease of use mathematically (24 and 6 are divisible by several factors) and as a measured response to the change from 50% to 30% for MSL/Os (CITE 6). In past years, DCSD used a 40%/10% split for individual and collective measures. Instead of selecting a 20%/10% split, it makes more sense to reflect a decrease to both the individual and collective measures.

***SSPs MAY choose to be included in the school model. If they choose the SSP model, they are required to include TWO individual measures.

*Individual = Student results on a measure are attributed to ONE licensed educator.

**Collective = Student results on a measure are attributed to MORE THAN ONE licensed educator.

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Approved Changes to CITE Rubrics

The following licensed evaluation rubrics have been approved for use beginning the 23-24 school year:

IEP and Assessment Specialist
Occupational Therapist/Physical Therapist*
School Nurse
Special Education Teacher
Teacher Librarian

Interested in being part of the Licensed Evaluation Focus Group? Click HERE for more information or Contact Deanne Kirby - dmkirby@dcsdk12.org

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Required Training for Evaluators

Any person who evaluates licensed personnel* will be required to attend an evaluator training.

Training is a blend of in-person and asynchronous sessions.

DCSD provides a Colorado Department of Education (CDE) Approved Evaluator Training tailored to our locally created evaluation system and aligned with guidelines set forth by CDE in the rules for Senate Bill 22-070.

Opportunities for evaluators to participate in training will be available in Canvas and advertised in Principal’s Notes and CIA Teacher’s Notes.
A certificate of completion will be required for the renewal of any principal’s license that expires on or after August 1, 2024.

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Highly Effective Pathway

DCSD’s Highly Effective Pathway (HEP) is available for licensed personnel who have earned a summative rating (CITE 1-6) of Highly Effective for three consecutive years (beginning with the 2020-2021 school year).

The requirement for annual evaluations remains in place.
Building and department leaders will see HEP eligible staff in the digital teacher evaluation system and will receive a list of those who qualify for the HEP.
Employees will see a designation in the DCSD Digital Evaluation System and have the ability to opt out if they wish.*
HERE is a full description of the HEP process, including FAQs.

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CITE

Continuous Improvement of Teacher Effectiveness

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CITE Rubrics

Available rubrics include:

Generalist Rubric (General Education Classroom Teachers K-12, Specials Teacher, and Electives Teachers)
Educator Rubric (ELD, GT, Interventionists, Literacy Specialists)
Specialized Rubrics (including Audiologist, Counselor, OT/PT, PLS, Psychologist/Social Worker, School Nurse, SLP, Special Educator, Teacher Librarian, Technology Specialist, TVI/OMS)

Educators should refer to this ‘Which Rubric Do I Pick’ guide to select the appropriate rubric and verify that selection with their evaluator.

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Rubric Design

The standards are divided into two sections that describe the professional and the practice. The Generalist Rubric, for example describes professional practices for The Teacher and The Teaching.

Most rubrics are made up of five standards. Each standard is comprised of several elements that describe the standard more deeply. Each element has 4 indicator levels that describe the degrees of professional practice.

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Additive Approach

In the DCSD growth model, a level 2 represents foundational/beginning practice.
Each level beyond a level 2 builds on that foundational practice and adds additional components that increase the impact of that teaching practice in the following levels (3 and 4).
When determining a rating for each element, an evaluator will first consider if all of the components of the level 2 indicator are being met.
If yes, the evaluator will then determine if all of the components of the level 3 elements are being met, if so the educator would be rated at a level 3. If not, the educator would be rated at a level 2.
If all of the components of the level 3 elements are being met, the evaluator will then consider if all of the components of the level 4 indicator are being met and determine if the final rating for the element will be a 3 or a 4.

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DCSD’s Digital Evaluation System

DCSD’s Digital Evaluation System is our district’s dynamic, digital warehouse for CITE and LEAD Evaluation Systems.

—

At the beginning of the year, all educators must log into the DCSD Digital Evaluation System to set their profile and select their evaluation rubric. Go to: DCSD’s Employee Dashboard → Licensed evaluation CITE/LEAD tile.
Throughout the year, educators will use the DCSD Digital Evaluation System to complete various tasks related to the evaluation cycle (i.e., goal setting/tracking, self-evaluations). The system allows educators to be informed about evaluation ratings and/or feedback from their evaluator throughout the school year.

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DCSD’s

Evaluation Process

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Required Evaluation Tasks

Beginning of Year Tasks	End of Year Tasks
Training for New, Licensed Employees* Annual Orientation DCSD Digital Evaluation System Set-up Highly Effective Pathway Tasks Employee Goal Setting Determine Measures of Student Learning/Student Outcomes (CITE 6)	Employee Completes EOY Self-Assessment Evaluator Completes Summative Evaluation Evaluator Reviews and Approves SLOs/SOOs in the DCSD Digital Evaluation System Employee Acknowledges Summative Rating in the DCSD Digital Evaluation System

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Recommended Connections

Fall	Winter/Mid-Year	Spring
BOY Self-Assessments (Used at Evaluator discretion) Reflect on Self-Assessment Develop and review action steps for goals Discuss SLOs/SOOs to meet Measures of Student Learning/Student Outcomes requirement	MOY self-assessments (used at evaluator discretion) Mid-Year Connection and Snapshot to review progress on professional practices (CITE 1-5; used at evaluator discretion) Review progress towards goals and professional growth plan; determine next steps Review student progress towards Measures of Student Learning/Student Outcomes (CITE 6)	Finalize progress towards professional practices with Evaluator Finalize student data for Measures of Student Learning/Student Outcomes (CITE 6) Determine goals for next year and begin preliminary professional growth plan

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Self-Evaluation

Honest reflection and self-evaluation provide an opportunity for educators to reflect on their practice, identify their own strengths and challenges, and have open dialogue with their evaluator about each of those.

Opportunities for self-evaluation are available three times a year, beginning, middle and end of year. The end-of-year self-evaluation is required for everyone.

BOY

MOY

EOY

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Goal Setting

The goal setting process takes place in the DCSD Digital Evaluation System.

A professional growth plan (goals with actions steps) is required for every educator. This growth plan should align educator goals with building initiatives and district priorities (CITE 2.2) and include reflection on strengths and areas of growth. The educator and evaluator should use goal setting as an opportunity to discuss action steps, identify resources and/or support(s), and actively reflect on progress towards goals.

Goals may be year long or short term. The goal setting process may be completed multiple times throughout the year if desired or if a goal has been achieved.

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Measures of Student Learning/Objectives (CITE 6)

FIRST, teachers and SSPs set Student Learning Objectives/ Outcomes (SLO/SOOs) in the digital evaluation system.	NEXT, data for benchmark, target, and summative assessment scores are entered by teachers/SSPs.	THEN, prior to the summative evaluation deadline (May 1, 2025), evaluators view and approve the SLOs/SOOs.	FINALLY, scores calculated from SLO/SOO data make up 30% of each educator’s summative evaluation.

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Observations

Evaluation in DCSD is designed to be a collaborative process with both evaluator and educator taking collective responsibility for the collection or demonstration of evidence that shows proficiency towards the CITE 1-5 standards and professional practices.

Required Observations	Probationary	Non-probationary
Formal Observation Cycle: A formal observation may consist of a pre-conference, observation and post conference. Evaluators will determine the process for the observations at their school.	Probationary teachers are required to have at least two documented observations and at least one evaluation that results in a written summative evaluation report each year.	Non-probationary teachers are required to have at least one documented observation every year and one evaluation that results in a written summative evaluation report each year.
Principals determine the schedule, format, frequency and duration for observations in order to gather sufficient data for their educators.

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Probationary vs. Non-Probationary

Probationary Status	Non-Probationary Status
According to SB 10-191, teachers who are new to the profession or who are new to a district will begin as a probationary year one teacher. They must have three consecutive years of effective, or higher, summative evaluation ratings to move to non-probationary status. If they receive a below effective summative rating during their probationary status period, they move back to probationary year one and the status clock starts over.	Teachers who have non-probationary status will maintain this status with continued effective, or higher, summative evaluations. Non-probationary status can be lost after two consecutive years of below effective summative ratings. Non-probationary staff may be able to move non-probationary status to another school district in Colorado via Portability of Non-Probationary Status according to state statute (SB 10-191).
Probationary status can be found on your evaluation dashboard under your name. If you believe your status is incorrect, contact Deanne Kirby (dmkirby@dcsdk12.org).

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Mid-Year Connection & Snapshot

Educator completes MOY Self-Evaluation	Educator reviews progress on professional practices (CITE 1-5) with evaluator	Educator reflects on progress toward goals with evaluator	Educator reviews student progress toward Measures of Student Learning/Outcomes (CITE 6) with evaluator
MOY Connection	A MOY evaluation connection is strongly recommended. Evaluators should consider completing and sharing a Mid-Year Snapshot with all teachers. A connection might include a formal conference/conversation to discuss educator growth well in advance of the summative evaluation.

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Second Look Process

Second Look Process	A teacher may access the Second Look process (GCN-R-1) at mid-year, on or before February 7th, to review evaluation evidence ratings for the current evaluation cycle. The Second Look process may be used by any teacher, once per year. It can also be initiated by an evaluator on behalf of a teacher, once per year. No other process may be used to review and/or challenge evaluation evidence ratings (i.e., the grievance process set out in the DCSD Employee Guide for non-teachers). The purpose of the Second Look is to ensure the integrity of teacher evaluations prior to the completion of the summative evaluation.

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Summative Evaluation

Evaluator and Educator engage in a Summative Evaluation Conversation	Prior to the end of the year, educator and evaluator should meet to discuss and finalize progress and/or changes towards progress on their overall evaluation, final Measures of Student Learning/Student Outcomes (CITE 6) data and reflect on any goals for next year. Goal setting for the next year based on final ratings from the summative EOY evaluation, school goals, etc. can be started at this time.
Evaluator completes Summative Evaluation (CITE 1-5) and review and approves SLO/SOOs (CITE 6)	A final summative evaluation is required for every educator. A final summative evaluation will include an overall proficiency rating for CITE standards 1-5, combined with a rating based on the level of attainment for the Measures of Student Learning/Outcomes (CITE 6), to make up an overall effectiveness rating. Educators will receive all three scores on the summative evaluation report in the DCSD Digital Evaluation System.
Educator Acknowledges Summative Rating in InspirED	Summative evaluation scores for educators will be released approximately 1 week after evaluator submission and will include final effectiveness ratings.

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Summative Ratings

An educator’s final evaluation is composed of three scores:

Professional Practice Rating (CITE 1-5)
Student Performance Rating (CITE 6)
Overall Rating

The Overall Rating is determined by combining the CITE 1-5 (70%) score and the CITE 6 (30%) score The calculated score is rounded to the nearest whole number when reporting the final rating of 1-4.

*See the Resources slide at the end of this presentation for a Final Score Calculations chart.

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Performance Evaluation Rating Appeal

Appeal Process	An appeal process is used to review and/or challenge a summative evaluation rating. The appeals process is available for any non-probationary teacher who earns two consecutive years of a summative (CITE 1-5 and CITE 6) “ineffective” rating (e.g., partially effective or ineffective) and is in danger of losing their non-probationary status. The non-probationary teacher has five (5) calendar days after receiving their summative evaluation to file a written appeal. No other process may be used to review and/or challenge an evaluation rating (i.e., the grievance process set out in the DCSD Employee Guide for non-teachers). Appeal Process

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Completion Acknowledgement

Please take a moment to fill out this form:

Annual Orientation Completion Acknowledgement

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Resources

DCSD Licensed Evaluation Guidebook
CITE Evaluation Timeline 2024-25 - Coming Soon!
CITE/LEAD Rubric Collection
Which Rubric Do I Pick?
Final Score Calculations based on 70/30
Evaluation Rubric Cut Scores
Coaching and Reflection Guide

This is designed to accompany the Generalist rubric, but can easily be used with the Educator rubric, as well.