Member Meeting

May 26, 2022

June 5, 2022

Welcome!

• Introductions
• Vision and Mission
• 2022 Plan and Focus Areas
• Q + A

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Board Members

Officers:

• President – Chris McDonald
• Vice President – Todd Straka
• Secretary – Becca Evans
• Treasurer – Flavio De Simone

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At Large / Chair(s)

• Membership – John Bridges
• At Large – Lorraine Green
• At Large – Deb Conley

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Mission

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The Boulder Road Runners was formed in 1979 to encourage and

promote running, walking, and fitness-related activities for people of all ages and abilities, from the casual recreational runner to the serious competitor.

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Ideas for new club activities are always welcome and the involvement of members is encouraged. Membership helps fund our programs that support our running community.

Club Structure

• RRCA Affiliated Club (Road Runners Club of America)
• Not for Profit Status (501c3)
• Provide BRR with General Liability, D&O insurance
• BRR must remain compliant with RRCA bylaws and policies

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• Founded in 1958
• Over 1500 running club and event members representing 200,000 individual runners

Pre-Requisites

• Governance and Compliance with RRCA, Bylaws, State of Colorado
• Community Resource – Clarify our club’s role in a multi-club, multi-RD community (are we competing or collaborating with other Clubs?)
• Servant Leadership
• Align stakeholder interests within the Club and our Community
• Strengthen our Core Assets: Volunteers, Teams, Track Series

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Step 1: Strengthen the Club at our Core

• Grow our active volunteers – essential to CU and BRR events
• Show more gratitude for their efforts

• 55% of new members joined last year to represent our Teams
• Create M40 and W50 teams
• Explore a model for Open athletes
• Represent at Club XC Nationals and Colorado Club Championships

• BRR All-Comer Meets are the longest tenured series in Colorado at over 30 years
• All Ages & Abilities – essential to our identity and membership
• Club’s largest revenue source
• Volunteer intensive effort
• Modestly supported by Club Teams today

State

Review of Club Financials

• Club Accounting Principles
• 2017 - 2020 Financials
• 2021 Approved Financials
• 2022 Approved Budget
• Financial discipline
• How each member can support

Club Accounting Principles

• Financials are reported on a “Cash Basis”
• Cash coming In
• Cash going Out

= Net Income or Loss

• No accruals for deferred expenses (ie liabilities for which we owe money, that hasn’t been paid out yet) or deferred income (ie for money owed to us, but we haven’t received)

2017 - 2020 Financials

2017 - 2020 Financials

2021 Approved Financials

Net Income of $10,018.29

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2021 Approved Financials

Know Liabilities of $5,844.50

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2021 Approved Financials

Cash Reserves of $49,210.10

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2021 Approved Financials

2022 Approved Budget

Budget

* Adjusted from required Cash Based Accounting to align income expense within the period

6.8% of income

9.5% of income

10.3% of income

Budget

* Adjusted from required Cash Based Accounting to align income expense within the period

25%

6.8%

9.5%

10.3%

11.2%

0%

Financial Discipline

• First 4 months accomplishments
• Monthly bank accounts reconciliations now in place
• Set-up discounted subscription for Quickbook accounting software
• Approved 2021 Financials and 2022 Budget
• Now current on Federal Tax Return for 2020 (delayed) and 2021
• City of Boulder Sales Tax
• Resolved fine and notice of lien by City of Boulder for unreported 2020 Sales Tax
• Filed 2021 Sales Tax report
• Reimbursed all 2021 expenses to Club Teams

How can members help the Club Finances

• Volunteer at events we organize (eg Summer Track Series) or we support (eg Bolder Boulder 10K)
• Participate in BRR events as an athlete
• Attract new members
• Look for corporate donations and sponsorship opportunities
• Select Boulder Road Runners as the charity of choice when shopping at smile.amazon.com (1% of eligible purchases goes to the Club)

2022 Focus Areas

• Events + Socials
• Clear and Transparent Governance
• Member Growth
• Refresh our Volunteering
• Summer Track Series
• Race Teams

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Events + Socials

• Role of First Monday Socials
• June 6 - Club Night @ Shoes & Brews
• July – Runners Roost – XC Teams Kick-Off
• Recognition Banquet
• Service Award(s)

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More Fun. More Participation. More Clubs.

Clear and Transparent Governance

• Return to compliance – State of CO, RRCA, Bylaws, and Financial Policies
• Add governance experience to our Club Board
• Improve board process and procedures
• Review and updated Policies; Fill gaps
• Conflict of Interest Policy
• Code of Conduct
• Financial Policy Updates - Club Race Team Policy, Financial Management for Digital Banking
• Bylaw Updates – improved planning and continuity (e.g. Alternating Board Terms)

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Goal: Achieve Best Practice designation from RRCA

Member Growth

• Clearly article the value of a membership. Who should sign up and why? 
• Members versus Paid Members 3 to 1 ratio
• People who vote but don’t pay for a membership;
• All-Comer meet without membership
• Formalize membership tiers and benefits 
• Grow our Club Racing Teams and age group specific racing opportunities for our members 
• How to help:
• Buddies and Mentors,
• First 90 days,
• Membership benefits team

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Accelerate growth in paid membership

Refresh Our Volunteering

• Grow our volunteering pool
• Refresh our BolderBoulder partnership 
• Improve the way we recognize and appreciate volunteers
• Track official training program 
• “Volunteers” distribution list / Sign-Up - Create a segment of communications and web pages specific to volunteering.
• Tap into the many organizations that required volunteer service - IB programs, CU’s PLC program, etc.

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Expand our pool of reliable volunteers

Summer Track & Field

• What is it and what does it mean to our community and our membership
• Summary of races and where to go for more information
• Volunteers
• Mile High Mile - Teri Leiker Mile: Sat, Aug 13, Centaurus HS
• Qualifies Teams athletes for financial support 
• Season end party

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boulderroadrunners.org/all-comers-track-and-field�boulderroadrunners.org/mile-high-mile

Secure the legacy and reputation of �our signature event

Race Teams

• National and Colorado USATF Competition focused - AG 70% plus 
• Majority of our member growth 
• 7 or 8 teams this year
• Open Athletes (Women’s Team) 
• Post-collegiate support  
• Updated and clarified Racing Team Policies
• Board funds budget, TCs manage it with their team
• Alignment with All-Comer Summer Track Series

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Viable teams at every level for USATF Competitions

Qualified Races:

• USATF LDR Series
• USATF Indoor / Outdoor Track
• Colorado USATF LDR
• Other as may be determined

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Qualified Races

What we shared today gets our house in order. The future is brighter and grander than any of us may know.

• Impact of Sponsors and Advertisers (Local and National)
• Colorado Club Championships
• Club and Colorado Soil Records
• Training opportunities with other Clubs
• CU Partnership - Indoor Track Pass

Thinking Ahead