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Instrumenting Newly WFH Sales Teams
Continuously monitored performance analysis.
Compiled over the weekend of March 14th in response to the COVID-19 outbreak.
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Continuously monitored performance analysis.
Founder
Acquired by Monster - 2014
Founder (Overview)
Author (Full book here)
Pete Kazanjy
Karen Rhorer
Founder
Head of CS and Sales Strategy
Sales Ops Leader
Sales Ops Leader
Prepared by:
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Continuously monitored performance analysis.
Video recording of presentation:
What is Atrium?
Customers who 💖 us:
Instrumenting Newly WFH Sales Teams
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Continuously monitored performance analysis.
Why is Work From Home (WFH) Different?
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Continuously monitored performance analysis.
Sales reps (SDRs, AEs, AM/CSMs) working from home creates a set of new potential issues to contend with as a result of limited visibility and communication friction as compared to typical management environments.
Example Issues:�People can take their foot off the gas without esprit de corps and social accountability
These issues are caused by:
This will probably be the case for the coming 3+ months.
This is what we want to get ahead of
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Continuously monitored performance analysis.
The reduction of organic team esprit de corps can negatively impact performance.
The solution is to use metrics as your eyes and ears.
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Continuously monitored performance analysis.
The good news is there are well proven approaches to using data-driven, metrics-based management protocols to set AE, SDR, CS teams (and their leadership & management) up for success.
Benefits of getting data driven:�
What do we need to do to stand this up?
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Continuously monitored performance analysis.
Getting metrically excellent in a WFH context isn’t a one-off effort. It’s more of an ongoing process where each successive step builds on the one before it, and looping back to refine over time. But the key is to start quickly and iterate. These are the steps.
Hierarchy of needs for performance analytics excellence
Each stage builds on the ones that come before it.
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Know what metrics to track / questions to answer
What are the leading and lagging indicators of success, per role?
Collect the relevant data
Build relevant reporting
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Determine, set, and monitor KPI goals
Visually monitor & identify aberrations
Diagnose &
communicate
issues for resolution
Run root causes analysis of aberrations!
Identify resolution steps and communicate them to stakeholders to action.
Continuously monitored performance analysis.
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Metrics Selection
Continuously monitored performance analysis.
Metrics Selection - Principles
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Continuously monitored performance analysis.
The first step to rigorous rep instrumentation is to converge on a set of metrics that you’ll be measuring
What are the teams you’re going to be instrumenting?�
What do they spend their time doing?�
Start Basic. Get more advanced.�
Don’t overthink it. �
Metrics Selection - Recommended Metrics Per Role
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Continuously monitored performance analysis.
Role Type | Inputs | Outputs | Efficiency / Quality |
SDR | |||
AE | |||
CS / AM |
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More detail per-role in the respective role section.
A selection of suggested metrics, some more basic, some more advanced. (Read “Cracking the Sales Management Code”)
*If CSMs are responsible for renewals.
How input, output, and efficiency metrics interact for AEs.
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Continuously monitored performance analysis.
How input, output, and efficiency metrics interact for SDRs.
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Continuously monitored performance analysis.
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Data Collection
Continuously monitored performance analysis.
Data Collection - Principles
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Continuously monitored performance analysis.
The way to think about data collection is “What am I trying to measure”? Collecting data that you don’t report on (or worse, report on, but don’t consume) wastes internal resource.
What Data should we be capturing?
Data | Details | Mechanism |
Emails | Both outbound and inbound (so we can calculate reply rate, last inbound email, etc.) | Sales engagement tooling. |
Calls | Call action and ideally disposition (connect, voicemail, no voicemail) | Sales engagement tooling. Dialing system. Manual. |
Meetings | Basic: “Customer meeting”. More advanced is splitting out types (Disco, Demo, DM Meeting.) | Sales engagement tooling. Sales performance analysis tooling. Manual. |
Contact | Ensuring contact capture makes for better activity coverage. | Sales engagement tooling. Manual. |
Opportunity Data | Now might be a time to get crisper on entry and exit criteria for stages (but probably not important to rethink stages - that’s usually of limited benefit). | Manual. |
Capturing basic “sales gestures” first then allows you to report on them, but also combine them with each other via smart queries to compose more advanced metrics.
Data Collection - Principles
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Continuously monitored performance analysis.
Can we automate data collection?�
Do you need manual data capture?�
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Goal Setting
Continuously monitored performance analysis.
Goal Setting - Principles
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Continuously monitored performance analysis.
A big step that sales orgs miss when instrumenting rep performance is actually setting goals for metrics that have been selected. “So, how many meetings are your AEs supposed to be having per week? Month?” “[shrugs]” “Oh…”. Goal setting is an iterative process, but you have to start. This is a template for setting your own goals.
Setting Goals
Historical Performance
Bottoms Up
Benchmarks
Blend, then iterate
Publish!
Goal Setting - Suggested AE Goals
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Continuously monitored performance analysis.
Role | Metric | Interval | Ranges |
AE | Meetings | Per Week | 7-15 |
AE | Emails | Per Week | 50 - 150 |
AE | Accounts Touched | Per Week | 20 - 50 |
AE | New Opps | Per Week / Per Month | 2 - 10 per week (highly motion dependent) |
AE | Total Opps | Right Now | 20 - 60 |
AE | Total Pipe | Right Now | $200k - $3m |
AE | Win Rate | Trailing 90 Days | 15% - 30% |
AE | Contacts Per Account | Trailing 90 Days | 1.5 - 3 (highly motion dependent) |
AE | 30-Day Untouched Opps | Now | 0 - 20 (motion dependent - but really, zero. Come on guys! ; ) |
AE | Deal Cycle | Trailing 30 - 90 Days | 5 days - 9 months (lol. Motion dependent.) |
AE | Bookings | Per Month / Per Quarter | $30k / mo - $500k / qtr. (highly motion dependent) |
Some rough suggested goals - true benchmarks will be contingent on sales motion and market. Contact us to talk custom benchmarks.
Goal Setting - Suggested SDR Goals
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Continuously monitored performance analysis.
Role | Metric | Interval | Ranges |
SDRs | Emails | Per Week | 150 - 300 |
SDRs | Calls | Per Week | 100 - 200 |
SDRs | Accounts Touched | Per Week | 50 - 100 |
SDRs | Contacts Touched | Per Week | 100 - 300 |
SDRs | New Accounts Touched | Per Week | 10 - 40 |
SDRs | New Contacts Touched | Per Week | 30 - 120 |
SDRs | Email Response Rate | Trailing 30 Days | 5% - 15% |
SDRs | Activities Per Opp Created | Trailing 90 Days | 100 - 200 |
SDRs | Contact Per Account | Trailing 30 Days | 1.5 - 3.5 |
SDRs | Touches Per Account | Trailing 30 Days | 4 - 6 |
SDRs | Meetings / Opps Created | Per Week / Per Month | 5 / week - 5 / month. |
More detail per-role in the respective role section.
For per-segment, ASP-specific benchmarking, contact us.
Some rough suggested goals - true benchmarks will be contingent on sales motion and market. Contact us to talk custom benchmarks.
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Visualizations
Continuously monitored performance analysis.
Visualizations - Principles
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Continuously monitored performance analysis.
The next step is to actually visualize this data with reporting. Data collection without reports for detecting issues isn’t helpful. With reports and dashboards reps, managers, and leadership can start detecting issues with their eyes.
What are reports / dashboards for?
Multiple Views Per Metric
Visualizations - Common Tooling
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CRM Reporting: Available now, flexible, but time consuming.�
Business Intelligence: Very slow to set up, flexible and powerful, time consuming to monitor.�
Performance Analysis Software: Quick setup, less flexible, automatically monitored.�
Ok, this slide is totally an ad for Atrium ; )
Customers who 💖 us (plus many, many more):
Visualization Examples - AEs - Core Activity
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Continuously monitored performance analysis.
Customer Meetings by Rep, Trailing 30, By Week
“Are we seeing any trends in meeting volumes in our reps that would be a cause for concern and we should address?”��“Are we seeing any high performance meeting volumes in reps that we would want to replicate across the team?”�
“Are we seeing the impact across the team of any initiatives that we are conducting to raise meeting volumes?”
Visualization Examples - AEs - Core Activity
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Continuously monitored performance analysis.
Customer Meetings by Rep, This Month, Totaled�
“Is there any rep that appears to be lagging on customer facing meetings this month in a way that would cause concern and we should address?
“Is there any rep that appears to be outperforming in a way that we could replicate across the rest of the team?”
Visualization Examples - AEs - Opp Ownership
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Continuously monitored performance analysis.
Opps Owned by Rep, Trailing 6 months, By Month
�“Are we seeing any trends in meeting volumes in our reps that would be a cause for concern and we should address?”��“Are we seeing any high performance meeting volumes in reps that we would want to replicate across the team?”�
“Are we seeing the impact across the team of any initiatives that we are conducting to raise meeting volumes?”
Visualization Examples - AEs - Opp Ownership
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Continuously monitored performance analysis.
Opps Owned by Rep, Right Now
“Is there any rep that’s lagging on opps right now in a way that may injure their ability to hit bookings targets soon?”
�“Is there any rep that appears to be outperforming in a way that we could replicate across the rest of the team?”
Visualization Examples - AEs - Pipe
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Continuously monitored performance analysis.
Pipe by Close Date, Future 6 months, By Month
“Do any of my reps have potential bookings air pockets showing up in the future?”��“Are any of my reps being naughty about close dates?” | “Is anyone just really low on upcoming bookings?”
Visualization Examples - AEs - Pipe
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Continuously monitored performance analysis.
Pipe Scheduled to Close, Future 90 Days
“Is anyone super light on upcoming bookings?” | “Is anyone’s forecast looking particularly bad?”
“Does anyone look really great, and how did they get there so we can get others in that state?”�
Visualization Examples - AEs - Pipe Hygiene
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Continuously monitored performance analysis.
Untouched Opps by Rep, Trailing 30, By Week
�“Is there anyone who is doing a particularly bad job staying on top of their pipe (perhaps as related to too many opps or low activity)?”��“Is there anyone who is doing a particular good job staying on top of their pipe? Why?”�
“Are we seeing the impact across the team of any initiatives that we conducted to engender better pipe hygiene?”
Visualization Examples - AEs - Pipe Hygiene
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Continuously monitored performance analysis.
Untouched Opps by Rep, Right Now
“What opportunities need to be engaged or closed out, by rep.” | “Who do I need to yell at in pipe review?”��“Who do I get to celebrate in pipeline review?”
Visualization Examples - AEs - Ramping
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Continuously monitored performance analysis.
Pipeline Owned by Rep, Ramping 6 Months, By Month
“Is there anyone early in their ramp who’s not ramping into band?” | “Has anyone fallen out of band in their ramp?”��“Is there anyone who is doing a particular good job ramping? Why?” | “Are newer reps ramping faster than prior rampers?”
Visualization Examples - AEs - Ramping
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Continuously monitored performance analysis.
Customer Meetings, Ramping 30 Days, By Week
“Is there any rep that appears to be lagging on customer meetings in a way that will hurt their later ramp?”
“Is there anyone who is doing a particular good job ramping? Why?” | “Has anyone fallen out of band in their ramp?”
Visualization Examples - AEs - Team Comparisons
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Continuously monitored performance analysis.
Average Meetings Per Rep By Team, Trailing 30 Days, By Week ��“Are my teams under or over-performing compared to each other in a way that merits investigation?”��“Are we seeing the impact of any initiatives that we would expect to drive more or less meetings on a per team basis?”
Visualization Examples - AEs - Team Comparisons
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Continuously monitored performance analysis.
Average Meetings Per Rep By Team, This Month, Total
�“Are my teams under or over-performing compared to each other in a way that merits investigation?”��“Are we seeing the impact of any initiatives that we would expect to drive more or less meetings on a per team basis?”
Example Dashboards - “Rise and Shine” AE Dash
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Continuously monitored performance analysis.
Used to instrument daily activity and activity to date in a week for an AE team. To be reviewed multiple times intraweek or at daily standups to evaluate progress throughout the week.
Example Dashboards - “Rise and Shine” AE Dash
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Continuously monitored performance analysis.
Used to instrument daily activity and activity to date in a week for an AE team. To be reviewed multiple times intraweek or at daily standups to evaluate progress throughout the week.
Metric | Time Period | Grouping | Metric | Time Period | Grouping |
Meetings by Rep | Yesterday | Total | Meeting by Rep | This Week | Total |
Emails Sent by Rep | Yesterday | Total | Emails Sent by Rep | This Week | Total |
Accounts Touched by Rep | Yesterday | Total | Accounts Touched by Rep | This Week | Total |
New Opps by Rep | This Week | Total | New Pipe by Rep | This Week | Total |
Wins by Rep | This Week | Total | ARR Booked by Rep | This Week | Total |
Total Opps by Rep | Right Now | Total | Total Pipe by Rep | Right Now | Total |
Example Dashboards - “Last Week Results / Month in Progress” AE Dash
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Continuously monitored performance analysis.
Used on a Monday (team meeting) to evaluate the results of the prior week, and pacing towards goal for the month.
Example Dashboards - “Last Week Results / Month in Progress” AE Dash
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Continuously monitored performance analysis.
Metric | Time Period | Grouping | Metric | Time Period | Grouping |
Bookings by Rep | Last Week | Totaled | Bookings by Rep | This Month | Totaled |
Wins by Rep | Last Week | Totaled | Wins by Rep | This Month | Totaled |
Meetings by Rep | Last Week | Totaled | Meetings by Rep | This Month | Totaled |
Opps Advanced by Rep | Last Week | Totaled | Opps Advanced by Rep | This Month | Totaled |
Opps Touched by Rep | Last Week | Totaled | Opps Touched by Rep | This Month | Totaled |
New Opps by Rep | Last Week | Totaled | New Opps by Rep | This Month | Totaled |
New Pipe by Rep | Last Week | Totaled | New Pipe by Rep | This Month | Totaled |
Used on a Monday (team meeting) to evaluate the results of the prior week & pacing towards goals for the month.
Example Dashboards - AE 1:1 Dash
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Continuously monitored performance analysis.
A dashboard to be used in a 1:1 between and AE and their manager, reviewing performance metrics and pipeline.
Goal Tracking - Tabular View for 1:1
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Continuously monitored performance analysis.
You can also use tabular view (either per rep, or split by rep on a team view) to assist with 1:1s. (You can also use dedicated software like Atrium that tracks progress towards / completion of weekly, monthly, and quarterly goals)
Example Dashboards - AE 1:1 Dash
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Continuously monitored performance analysis.
Metric | Time Period | Grouping | Metric | Time Period | Grouping |
Open Ops by Rep | Right Now | Totaled | Untouched Opps by Rep | Right Now | Totaled |
Stuck Opps by Rep | Right Now | Totaled | Open Pipe | Right Now | Right Now |
Forecast Opps by Rep | Right Now | Totaled | Deal Cycle by Rep | Trailing 90 | Totaled |
Opps Advanced | Trailing 30 | Totaled | Wins | Last Week | Totaled |
Losses | Last Week | Totaled | New Opps | Last Week | Totaled |
New Opps Created | Last Week | Totaled | Meetings | Last Week | Totaled |
Meetings | This Week | Totaled | Follow Up Meeting Ratio | Trailing 30 | Totaled |
A dashboard to be used in a 1:1 between and AE and their manager, reviewing performance metrics & pipeline.
1:1 Agenda
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Continuously monitored performance analysis.
Example of a 1:1 agenda that ties to an associated dashboard (the one above)
Example Visualization - AE Pipeline Review
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Continuously monitored performance analysis.
In Pipe Review review opps scheduled in the coming months using a “Pipe by Close Date” report.
Example Visualization - AE Pipeline Review
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Continuously monitored performance analysis.
An example of a pipeline report for use in a pipeline review.
This is an Atrium “Opp Health” pipeline view, but a standard Salesforce Opp report with pertinent columns that assist with deal inspection can work well too.
Visualizations - Anomaly Detection
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Continuously monitored performance analysis.
Dedicated performance analysis software often includes anomaly detection functionality to flag metrics movements of interest. Examples are a rep versus their peers, a rep versus their past performance, or a ramping rep compared to others in their similar stage in ramp.
Visualizations - TEMPLATE - Role_Type Dash
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Continuously monitored performance analysis.
[specify what this dash is for]
Metric | Time Period | Grouping | Metric | Time Period | Grouping |
Metric 1 | time_period | _grouping | Metric 2 | time_period | _grouping |
Metric 3 | time_period | _grouping | Metric 4 | time_period | _grouping |
Metric 5 | time_period | _grouping | Metric 6 | time_period | _grouping |
Metric 7 | time_period | _grouping | Metric 8 | time_period | _grouping |
Metric 9 | time_period | _grouping | Metric 10 | time_period | _grouping |
Metric 11 | time_period | _grouping | Metric 12 | time_period | _grouping |
Clone this format and use it as a template if you need to specify a dashboard for creation by operations staff, or just help think through yourself what you want to see before you start building.
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Distribution & Consumption
Continuously monitored performance analysis.
Metrics Distribution & Consumption - Principles
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Continuously monitored performance analysis.
All the reporting in the world is useless if it isn’t consumed. These are mechanisms by which to ensure that this consumption of metrics happens and managers, operations, and leadership can detect issues.
Distribution: Leaving dashboards and reports hidden in their various tooling to “go be looked at” is generally a poor approach - they won’t get looked at. Instead, work to ensure that visualizations are broadly distributed to ease consumption.�
Metrics Distribution & Consumption - Principles
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Continuously monitored performance analysis.
Distribution mechanisms cont.�
Metrics Distribution & Consumption - Principles
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Continuously monitored performance analysis.
Consumption: Distribution isn’t the whole game. People get busy, and most people don’t love metrics and so reporting consumption gets kicked down the road. As such, key to create forcing functions to ensure proper consumption, inspection, and analysis �
Distribution & Consumption - Dashboard Distribution
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Continuously monitored performance analysis.
Example of an email dashboard distribution of a “Rise and Shine” Dash for a sales team.
Tip: “Reply all” to distributed dashboards calling out high performance and gently ribbing underperformance. Show the team that you’re consuming these dashboards and that they should be too.
Metrics Distribution & Consumption - Meeting Agenda
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Continuously monitored performance analysis.
A good example agenda, tied to reports on a per question basis.
Template for setting your own a 1:1 agenda
Metrics Distribution & Consumption - Examples
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Continuously monitored performance analysis.
An example of a helpful calendar invite with agenda and linked supporting materials.
Distribution & Consumption - Example Meeting Cadence
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Continuously monitored performance analysis.
Example of an operational cadence calendar for a WFH sales team with 10 AEs and 5 SDRs.
Distribution & Consumption - Agendas
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Continuously monitored performance analysis.
Example Agendas for respective meetings.
Meeting Details | Agenda |
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Issue Detection, Troubleshooting & Resolution
Continuously monitored performance analysis.
Troubleshooting & Resolution - Principles
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Continuously monitored performance analysis.
So you’ve gone through all the effort of selecting metrics, setting goals, building visualizations, and cadencing their consumption - the last step is to sniff out issues, and then work to remediate them!�
If you’re looking for the root cause of an issue “go right”.
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Continuously monitored performance analysis.
If you’re looking for the root cause of an issue “go right”.
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Continuously monitored performance analysis.
Issue Detection - Get the PDF
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Continuously monitored performance analysis.
Issue Detection - Get the PDF
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Continuously monitored performance analysis.
Issue Detection - Get the PDF
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Continuously monitored performance analysis.
Troubleshooting & Resolution - Performance Conversation Guide
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Continuously monitored performance analysis.
Troubleshooting & Resolution - Inspection Guide
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Continuously monitored performance analysis.
Get some copies for your team.
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Additional Resources
Continuously monitored performance analysis.
Atrium helps with all of the above.
Customers who 💖 us (plus many, many more):
More Resources - Atrium
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Continuously monitored performance analysis.
Additional Sales Management Reading
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Continuously monitored performance analysis.
Cracking the Sales Management Code by Jason Jordan
Advanced Modern Sales Management
Manage a sales team / Sales Ops Pro Get a free copy from Atrium.�
Leading Sales Development by Alea Homison & Jeremey Donovan
Advanced SDR Management��Manage an SDR team? Get a free copy from Atrium.�
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To Come
Continuously monitored performance analysis.
Additional - Workstation Setup
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Continuously monitored performance analysis.
[tkkkkkkk]
Full setup
External monitor if possible. Power of multiple screens, support materails on a second screen.
Headset. Screaming kid behind me.
Additional - Messaging / Slack Commentary
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Continuously monitored performance analysis.
[tkkkkkkk]
“Take a lap” in the morning.
Escalate to video call quickly. Slack was used for low level chatting. If you need synchronous comms, use it.
Group channels for morale.
Additional - Calendar Management
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Continuously monitored performance analysis.
[talk about statistical detection]
Additional - You found an issue - now what?
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Continuously monitored performance analysis.
[talk about statistical detection]
Additional - How to keep motiviation up.
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Continuously monitored performance analysis.
[talk about statistical detection]
Additional - Information Distribution
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Continuously monitored performance analysis.
[talk about statistical detection]