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�CONGREGATIONAL �MEETING�

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June 20, 2021

2 of 22

�WELCOME & AGENDA�

  • Opening Prayer
  • Approval of Minutes from Congregational Meeting on 1/31/2021
  • Pastor’s Update
  • Vote on Nominating Committee 2021/2022
  • Finance Report
  • Operating Budget FY 2022
  • Capital Budget FY 2022
  • Election of Council, Secretary and Treasurer 2021/2022
  • Other Business
  • Recognition
  • Adjourn
  • Closing Prayer

3 of 22

APPROVAL OF MINUTES �FROM PAST MEETINGS

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  • Motion to approve the minutes from our January 2021 Congregational Meeting

4 of 22

VOTE ON NOMINATING �COMMITTEE 2021/2022

    • Per our constitution:
      • C13.02. A Nominating Committee of three to six voting members of this congregation, two of whom, if possible, shall be outgoing members of the Congregation Council, shall be elected at the annual meeting for a term of one year. Members of the Nominating Committee are not eligible for consecutive reelection.

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    • Outgoing Council members willing to serve:
      • Shirley Glazier, Mark Saunders, Kelcey Drapp

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    • Motion to approve 2021/2022 nominating committee members.

5 of 22

PASTOR’S UPDATE

    • Back to the Vision!
      • Time and Talent
      • Grace Groups
      • Seniors Group

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    • A word about fundraisers

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6 of 22

FINANCE - UPDATE�OPERATING FUND

May FYTD

Giving & Interest 32,509 428,996

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Expenses (40,716) (425,633)

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Difference (8,207) 3,363

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FINANCE - UPDATE�CAPITAL FUND

May FYTD

Giving & Interest 3,276 153,229

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Expenses (8,978) (169,372)*

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Difference (8,207) (16,143)

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*Includes additional payment of $70,471 to mortgage principal

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FINANCE UPDATE

* CARES Act received $38,100, not yet forgiven.

Minimum Cash Balance is 45 days expenses for Operating Account and 4 mortgage plus $25,000 for the Capital Account.

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Cash Balance

May 31, 2020

May 31, 2021

Operating

105,591

103,939

Capital

103,733

81,204

Youth

6,974

4,245

Investment Account

28,520

28,539

Brokerage Account

2,587

2,500

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​

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Total Cash Balance

247,407

220,428

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BALANCE SHEET UPDATE AS OF�MAY 31, 2021

Assets

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Bank Accounts

220,428

Other assets

(89.70)

Total Current Assets

220,338

Equipment

6,466

Furniture & Fixtures

18,485

Building

520,800

Land

409,200

Land Improvements

695,269

Building Improvements

300,404

Organ

11,059

Handbells

7,087

Total Fixed Assets

1,968,773

Total Assets

2,189,112

Assets 2021 report

2,213,488

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BALANCE SHEET UPDATE

Liabilities

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Current Liabilities

(51,758)*

Mortgage

965,194**

Total Liabilities

1,016,653

Equity

1,172,158

Total Liabilities and Equity

2,189,112

* Includes $38,100 PPP loan which may be forgiven.

**Mortgage balance:

May 31, 2019 1,200,546

May 31, 2020 1,118,664

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Treasurer’s Report Fiscal Year 2021 �(Ending June 2021)

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  • Total Receipts $463,999

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  • Total Expenses ($489,331)

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  • Net ($25,332)*

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*Money was donated in July 2021 to cover a June 2021

expense, which is reflected in current surplus.

Operating Fund Actual

Presented and accepted at Congregational Meeting on February 6, 2022

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Treasurer’s Report Fiscal Year 2021 �(Ending June 2021)

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  • Total Receipts $164,287

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  • Total Expenses ($178,207)

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  • Net ($13,919)*

* Includes $70,471 additional to pay down principal

Capital Fund

Presented and accepted at Congregational Meeting on February 6, 2022

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2021/2022 OPERATING BUDGET

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FY 2021

FY 2022

Change

Worship & Music

13,639

13,639

0

Christian Education

2,783

2,783

0

Member Care

2,854

3,800

946

Fellowship

3,000

3,000

0

Youth Ministry

8,250

7,250

(1,000)

Outreach

7,525

7,525

0

Nursery

5,700

3,800

(1,900)

ELCA Mission Support

47,680

49,000

1,320

Other indirect Services

2,000

1,000

(1,000)

Property

67,750

52,830

(14,920)

Stewardship

0

500

500

Finance

1,760

9,000

7,240

Personnel

309,949

343,000

33,051

Administration & Operations

7,957

7,957

0

Communication

1,540

1,540

0

Total Expenses

482,387

506,624

24,237

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2021/2022 OPERATING BUDGET

  • Also $22,000 for Pastoral Intern
    • Funded by donors

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  • Total Budget: $528,624

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  • Operating Account Current Balance: $103,939

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  • Motion to approve 2021/2022 Operating Budget.

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2021/2022 CAPITAL BUDGET

* As of May 31, 2021

** Twelve mortgage payments, $8,978 each

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Reminder: Anytime our capital fund exceeds $100,000 the amount over is applied to principal in the next month’s payment.

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Current Balance

MIF Reserves/Minimums

Fund Balance in Excess of Reserves

$81,204

($ 47,712)

$33,492

*

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​

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Expense

$107,736

**

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2021/2022 CAPITAL BUDGET

  • Motion to approve 2021/2022 Capital Budget.

17 of 22

STRUCTURE OF THE CHURCH COUNCIL

  • Our Council is comprised of 12 lay members and Pastor Nick
    • Secretary (one-year term)
    • Treasurer (one-year term)
    • 10 Council members (staggered two-year terms) of which at least one is a youth/young adult
    • Note: President and Vice President selected by Council from among its members
  • Five current Council members have one more year in their terms:
      • Kristin Bergstrom
      • April Dobbs-Petersen
      • Jonathan Kraatz
      • Peter Marquart
      • Gene Thie
  • Today, we will elect a Secretary, a Treasurer, and five Council members.

18 of 22

COUNCIL BALLOT

  • Council (five two-year-term openings): vote for 5
    1. Kristin Comer
    2. Lisa Derasaugh
    3. Paul Harrington
    4. Debbie Kelley
    5. Breona Swatsworth (Youth)
  • Secretary (one-year term, serving second consecutive one-year term)
    • Alayna Payne
  • Treasurer (one-year term)

1. Jim Berg

19 of 22

COUNCIL ELECTION

  • Nominations from the floor

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  • Election

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All council members, including those newly elected, please come to the music room immediately following this meeting.

20 of 22

OTHER BUSINESS

  • Any other business from the floor?

21 of 22

RECOGNITION

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  • Thanks to outgoing Council members.
    • Kelcey Drapp
    • Shirley Glazier
    • Mark Saunders
    • Dianna Trang

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22 of 22

CLOSING OF �CONGREGATIONAL MEETING

  • Motion to Adjourn

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  • Closing Prayer