SSIS General Reports
FISHIN’ FOR THE BEST WAY TO REPRESENT YOUR DATA
Adoption Reports
Adoption Reports – Child Wards without SAE Verification
MN Statute 259.75, Subd. 2, All local social service agencies, and licensed child-placing agencies shall send to the state adoption exchange, within 45 days of the time a child becomes free for adoption, a recent photograph and description of each child in its care who has been legally freed for adoption by the termination of parental rights, and for whom no adoptive home has been found.
Adoption Reports – Child Wards with Deferred SAE Registration
MN Statute 259.75, Subd. 2, Approval of a request to defer listing
for any of the reasons specified in paragraph (b) or (c) shall be valid for a period not to exceed 90 days, with no subsequent deferrals for those reasons
Adoption Reports – Child Wards and Adoption Events
Select either Wards With Event Types filter or the Wards Without
Event Types filter to display on the report. If selections are made in both
categories, report displays “No Data Found”
Adoption Reports – Child Wards and Adoption Events
Adult Maltreatment Reports
Adult Maltreatment Reports – Adult Maltreatment Aging
Adult Maltreatment Reports – Adult Maltreatment Allegation Summary
Adult Maltreatment Reports – Initial Disposition Exceeding 5 Days
Grid Reports – Export Raw Grid
Grid Reports – save raw grid in TSClient
Grid Reports – open in Excel
Grid Reports – Finished spreadsheet
Adult Maltreatment Reports – APA-LIA County Report Action Completed within 5 Business Days
Adult Maltreatment Reports – APS-Allegation Determinations Completed Report
Adult Maltreatment Reports – APS-Repeat Maltreatment
Bus Org/Providers/Licensing Reports
Bus Org/Providers/Licensing Reports
Bus Org/Providers/Licensing Reports
Bus Org/Providers/Licensing Reports - License expiration dates other agency�
Bus Org/Providers/Licensing Reports - License application date aging report
Bus Org/Providers/Licensing Reports - Open licensing workgroups without an active license�
Bus Org/Providers/Licensing Reports - Parent/payee org detail
Bus Org/Providers/Licensing Reports - Services Offered by Business/Vendor
Bus Org/Providers/Licensing Reports - Services Offered by Service
Bus Org/Providers/Licensing Reports – Unmet Tracking List Entries
Case/Workgroup Reports
Case/Workgroup Reports – Case List (banded)
Case/Workgroup Reports – Case List (Grid)
Case/Workgroup Reports – Case List with clients
Case/Workgroup Reports – Case List with clients
Case/Workgroup Reports – Caseload Turnover
Case/Workgroup Reports – Closed Workgroups
Case/Workgroup Reports – Contact Aging Report
Case/Workgroup Reports – Contact Aging Report
Case/Workgroup Reports – Contacts with Clients
Case/Workgroup Reports – County ID numbers on SSIS
Case/Workgroup Reports – Open Workgroups without active service plans
Case/Workgroup Reports – Privacy Practices Notice needed
Case/Workgroup Reports – Service Plans in Open Workgroups
Case/Workgroup Reports – Workgroup Assignment
Case/Workgroup Reports – Workgroup Statistics by Program
Case/Workgroup Reports – Workgroup Statistics by Program
Case/Workgroup Reports – Workgroups that need contacts
Child Maltreatment Reports
Child Maltreatment Reports - Clients age 10 and under as determined offenders�
Child Maltreatment Reports – Child Maltreatment Assessment Aging Report
Child Maltreatment Reports – Child Maltreatment Assessment Detail�
Child Maltreatment Reports – Child Maltreatment Summary – Facility Investigations
Child Maltreatment Reports – Child Maltreatment Summary – Family Assessments
Child Maltreatment Reports – Child Maltreatment Summary – Family Investigations
Child Maltreatment Reports – CP Assessments by Worker
Child Maltreatment Reports – Determined Maltreatment – Children under age 3
Child Maltreatment Reports – Maltreatment Allegation Summary
Child Maltreatment Reports – Maltreatment Determination Summary
Child Maltreatment Reports – Time to Initial Contact with Victim/Other
Child Maltreatment Reports – Trauma Exposure Prescreening Report
Child Maltreatment Reports – Trauma Exposure Prescreening Report
Client Data
Client Data – AMH Clients Missing a Diagnosis
Client Data – Clients in Open Workgroups with Estimated DOB�
Client Data – Client records with duplicate county person #�
Client Data – Clients with missing SSN
Client Data – Clients with missing SSN by Primary Worker
Client Data – CMH Assessments
Client Data – CMH Assessment Exception
Client Data – CMH Clients Missing a Diagnosis
Client Data – CMH Screening Detail
Client Data – CMH Screening Exception Report (banded)
Client Data – CMH Screening Exception Report (grid)
Client Data – CMH Screening Totals – by Status
Client Data – Disabilities – Currently Being Evaluated
Client Data – ICWA Clients
Client Data – Merged Clients – All Names
Client Data – Person Records available for Purge
Client Data – Substance Related Counts by Date
Data Integrity Reports
Data Integrity Reports - SWNDX Records w/Same Name and DOB�
Records listed on this report are clients in your county that have potentially duplicate entries in SWNDX. Review and merge if applicable.
To find the potentially duplicate records, search SSIS using the State option. Compare and review the duplicates and if there is a math, unclear your record and merge it to the duplicate. If your cannot merge your county record due to an Adoption event or other reason contact the help desk.
In some cases the records cannot be merged because your record has an SSN and the duplicate record does not. In these instances, verify that your SSN is correct and notify the helpdesk of the discrepancy. If the duplicate record in SWNDX has a PMI and the SSN is in MAXIS but not SWNDX, we will add the SSNL to the PMI record in SWNDX o that proper merging of the records can occur. If the SSN is not linked to the PMI record in MAXIS, you will need to remove the SSN from your record in order to merge with the PMI record. If there is no DOB listed, it may be an estimated DOB
Data Integrity Reports – Determined Offenders not in SWNDX�
Clients listed on this report are Determined Offenders. Determined Offenders must be cleared to SWNDX. Review and clear the clients. Estimated DOB does not appear on this report.
Data Integrity Reports – CP Victim not Cleared to SWNDX� �
Records listed here are clients that are in child protection workgroups and are victims of child maltreatment. Maltreatment victims (and offenders) must be cleared to SWNDX. Review the records and clear the clients to SWNDX .
Data Integrity Reports – SWNDX Records – Hispanic code is Null� �
Records listed here do not have a Hispanic indicator. These records are not the same ones that display on the “Records with Hispanic Codes in SWNDX but not in County” report. That report displays records that have a Hispanic indicator I LSWNDX but the county does not. These records not have a Hispanic indicator in LSWNDX or the county. Review and select the appropriate designation from the drop-down list in county detail.
Data Integrity Reports – Records with Hispanic code in SWNDX but not in County �
Records listed on this report are county clients that do not have an Hispanic Indicator in the county. These records are clear to LSWNDX records that have Hispanic Indicator codes on the state record. To keep county and state records in synch, add these codes to the client records listed below and if necessary, reclear the records to SWNDX
Data Integrity Reports – Clients with Deceased Date in SWNDX but not in County �
County clients listed in this report have a Date of Death entry in SWNDX, but not in your county. Review and update your county records as appropriate. If the date of death has been entered in error, contact the helpdesk.
Data Integrity Reports – Gender Code in County is Different than Gender Code in SWNDX �
Records listed here have discrepancies between the County gender code and the gender code in SWNDX. Review the records and correct. If the discrepancies exist in MAXIS and you believe your county gender code is correct, contact your financial worker to have the gender code corrected in MAXIS. After the gender code has been corrected in MAXIS, notify the helpdesk to have the gender updated in SWNDX.
Data Integrity Reports – DOB in County is Different that DOB in SWNDX �
Records listed here have discrepancies between the County date of birth and the date of birth in SWNDX. Review the records and correct. If County DOB is accurate, inform the SWNDX DOB source listed and request that the DOB be changed in their system, The source will either be a county or MAXIS. The code for MAXIS is 96. After the DOB has been corrected in MAXIS, contact the helpdesk to have the DOB updated in SWNDX. Blank means an estimated DOB.
One way to proceed is to first perform a State search to determine if there is a duplicate record in the SSIS system. The duplicate record may contain a valid DOB. Review addresses, MAXIS case members and workgroups as appropriate for clues to aid in determining if there are matches for your records.
Data Integrity Reports – DOB in County is Different that DOB in SWNDX (State Search) �
One way to proceed is to first perform a State search to determine if there is a duplicate record in the SSIS system. The duplicate record may contain a valid DOB. Review addresses, MAXIS case members and workgroups as appropriate for clues to aid in determining if there are matches for your records.
Data Integrity Reports – Children in Continuous Placements – Not cleared to SWNDX
All clients receiving service from your agency should be cleared to SWNDX, especially children in Placement.
Data Integrity Reports – CP Workgroups Created before Victim is Born
This report shows workgroups that have unborn clients entered as victims before the client was actually born. Unborn clients should not be entered as participant of workgroups.
Data Integrity Reports – Clients over age 10 with Potentially Invalid Hispanic Codes
Review and determine if the Hispanic Code is valid.
Data Integrity Reports – Clients in Continuous Placement - Hispanic Code is Null
Federal AFCARS requirements mandate that children in placement must have a Hispanic Code entered on their person record.
Data Integrity Reports – Race Code in County is Different than Race Code in SWNDX
Review and merge if applicable. Make any changes necessary to bring the county Race code in synch with the SWNDX report.
Data Integrity Reports – Child Placement Providers without a Physical Location Address
This is a grid report so you can sort it. Add the physical address in Bus Org. Be sure to enter the County name as well.
Healthcare Claims
Healthcare Claims – Claim Audit Report
Healthcare Claims – Claim Detail
Healthcare Claims – Claim Revenue by Worker
Healthcare Claims – Claim Exception Report
Healthcare Claims – Client Time Detail
Healthcare Claims – Payments – Not Automated Potentially Billable
Healthcare Claims – Time – Not Automated Potentially Billable
Healthcare Eligibility
Healthcare Eligibility – AC Summary
Healthcare Eligibility – CW TCM Eligibility
Healthcare Eligibility – CW TCM Eligibility Review
Healthcare Eligibility – DD Screening Detail
Note: DD Screenings are no longer claimed through SSIS as of 09/30/2013.
Healthcare Eligibility – Do Not Claim Detail
Healthcare Eligibility – Do Not Claim Determination
Healthcare Eligibility – LTC Screening Detail
Note: LTCC Screenings are no longer claimed through SSIS as of 09/30/2013.
Healthcare Eligibility – MH Rule 5 Eligibility
Healthcare Eligibility – MH Rule 5 Summary
Healthcare Eligibility – MH TCM Summary
Healthcare Eligibility – MMIS DD Screenings
Healthcare Eligibility – MMIS Eligibility Span
Healthcare Eligibility – MMIS LTC Screenings
Healthcare Eligibility – MMIS Service Agreement
Healthcare Eligibility – Other Healthcare eligibility
Healthcare Eligibility – PPHP Data
Healthcare Eligibility – Revenue Account List
Healthcare Eligibility – VA/DD-TCM Eligibility
Healthcare Eligibility – Waiver Eligibility Detail
Healthcare Eligibility – Waiver Eligibility Summary
Intake
Intake – Child Maltreatment Screening Timelines
Intake – Detailed Intake Statistics – By Program Area
Intake – Intake Allegations – CP Track
Intake – Intake Log Detail
Intake – Intake Statistics – by Program
IV-E Eligibility
Maximums
MNYTD
Payments
Payments–Board Approval
Payments–Board Approval Report
Payments–Paid Payment Audit
Payments–Potentially Eligible Northstar Payments
Placement
Placement – cont.
Placement – Addresses for Children in Out-of-Home Care
Placement – Analysis of Siblings in Placement
Placement – Assessments Due - MAPCY or DOC
Placement – Chafee/SELF Potentially Eligible Clients
Placement – Children in Out-of-Home Care by Occurrence Start Date
Placement – Children in Out-of-Home Care by Removal Date
Placement – Children in Out-of-Home Care - Occurrence Information Only
Placement – Clients with TPRs
Security access to this report is associated with the role function of Access Adoption
Reports.
Placement – Count of Children in Out-of-Home Care – by Setting
Placement – Continuous Placements
Placement – Count of Children in Out-of-Home Care – by Setting and Reason
Placement – Current Child Foster Care Provider Placements
Placement – ESEA (Elementary and Secondary Education Act)Verification
This report lists placements or absences that involved a child between the ages of five and 17 (as of Oct. 31), and occurred during the month of October in the year specified by the user. This report has three sections. A child should display in only one section, with priority on section 1 first, then section 2, then section 3. If a child has a placement location at any point in October, he/she displays in section 1 only, even if there’s an absence recorded later in the month of October:
Section 1:
Children in a placement occurrence during the month of October (with or without a continuous placement). Only the most recent placement occurrence that meets the criteria for a specific child is included.
Section 2:
Children absent from a placement occurrence during October. These are children who have a continuous placement with a placement occurrence that ended before October 1 due to an absence that continued into October. These kids are included on the ESEA report using the attending school district from the most recent placement occurrence in this continuous placement. Both the absence and the most recent placement occurrence display.
Section 3:
Children who are not included on the ESEA report unless their placement history is modified. These are children with continuous placement records who either: are only locations in October, or are in absences during October and do not have a prior placement occurrence.
Placement – ESEA Verification
Placement – Foster Care Extension Report
Placement – MAPCY/DOC Assessments for Non-group Facility Placements
Placement – Monthly contacts with Children in Continuous Placement
Placement – Open Placement with Unlicensed Provider
Placement – Open Placement without Active OHPPs
Placement – Placements/Locations/Absences by Client
Placement – Placement Locations without a Continuous Placement
Placement – Placement Reviews
Placement – Placements without Service Arrangements
Placement – Placements with Overlapping Dates
This report lists children who have continuous placements or placement locations that
violate date overlap rules.
The date overlap rules include:
Placement – Placements with Overlapping Dates
Placement – SELF Client Data Reports - Legacy
Placement – Short-Term Locations and Absences Lasting 30 days or more
Programs and Services
Programs and Services - HCPCS/modifiers and claimable services
Programs and Services – Programs and service associations by program
Programs and Services – Programs and service associations by service
Programs and Services – Service by BRASS Program Area (No Sub-Serv)
Programs and Services – Service by BRASS Program Area (With Sub-Serv)
Programs and Services – Staff Provided Rates
Security
Security – Security Functions Report
Security – Staff Detail Report
Security – Staff Qualifications Report
Security – Work/Role/Function Report
Service Arrangement Reporting
Service Arrangement Reporting– Blank Voucher
Service Arrangement Reporting– Service Arrangement
Service Arrangement Reporting– Service Arrangement Detail
Service Arrangement Reporting– Service Arrangement Group
Service Arrangement Reporting– Voucher by Client
Service Arrangement Reporting– Voucher by Vendor
SEY
Special Studies
State Reporting
State Reporting – Agency Title IV-E Child Support Adjustments
State Reporting – SEAGR Conversion Report
State Reporting – SEAGR Year to Date
Time
Time – Activity Log
Use this report for a list of time entered by a worker, a whole unit, or a whole
department within a date range. This report includes time record details; County subservice
can be added to the report to identify specific time records.
County sub‐service can be used for:
• Grant reporting
• Claiming for MSHO or other programs that are not claimed through SSIS
• Tracking by a population
• Internal reporting
• Funding determination
• Other reasons.
Time – Time Summary by Program
Time – Time Summary by Service
Time – Time Summary by Service Activity
Time – Total Time
Use this report to view the total time recorded in staff activity by department, unit or worker. This report lists the total time recorded, broken down by:
• Program related – non‐workgroup specific
• Program related – workgroup specific
• Non‐program related time – based on the filters and date range selected.
Time – Unbalanced Time Records
Statewide Access
Additional Resources